Appendix A - Society of American Archivists

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Item title: Biography of Gardiner Greene Hubbard(Record in the creator element at the collection level:Bell family )(Optionally, record in a creator element at the itemlevel: Hubbard, Gardiner Greene)36DESCR IB IN G ARCH IVE S: A CON TENT STAND ARD
2.7 Administrative/Biographical History Element(Optimum)Purpose and ScopeThe purpose of this chapter is to describe the required elements of a biographical oradministrative history note about creators embedded in the description of materials. Theadministrative/biographical history provides relevant information about corporate bodies,families, or persons who are identified using the Name of Creator(s) Element and whotherefore function as nominal access points. This element also describes the relationshipof creators to archival materials by providing information about the context in whichthose materials were created.Commentary: Information about the corporate body, person, or family that created, assembled,accumulated, and/or maintained and used the materials being described may be described inone of two ways:1) Incorporated into the description using biographical/historical notes. These rules are coveredhere in chapter 2.7.2) Held in a separate system of authority files that are linked to the archival descriptions anddisplayed together. These rules are covered in Part IIArchivists may wish to devise more or less detail depending on the system being used and otherlocal variables. For example, the administrative/biographical history information in a catalogrecord describing the materials should be brief, while an authority record or creator sketch in amultilevel finding aid may be much more extensive, consisting of a narrative description,chronology, or both.There may be instances in describing collections where providing information about the collectoris not necessary; for example, when the repository is the collector.Exclusions2.7.1. Record information about the scope and content of the materials in the Scope andContent Element (3.1).2.7.2. Record information about the structure or arrangement of the materials in theSystem of Arrangement Element (3.2).2.7.3. Record information about the custodial history in the Custodial History Element(5.1).Sources of Information2.7.4. Assemble the information from reliable sources, such as the materials themselvesand reference works. Establish a consistent policy regarding the content, form, andplacement of citation of sources and quotations.Rules for Biographical Historical Notes Done Within the DescriptionCO N TENT AND S TRUC TU RE ELEMENTS 37
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Agenda Item II.A.Society of America
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APPENDIX A: Full text of revisionD
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ContentsPrefaceAcknowledgementsStat
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PrefaceDescribing Archives: A Conte
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Finally, the subcommittee considers
Page 11 and 12: DACS 2013 DACS 2004Minimum, Optimum
Page 14 and 15: Statement of PrinciplesThe followin
Page 16 and 17: serves to identify archival materia
Page 18 and 19: which the descriptive system is ent
Page 20 and 21: Overview of Archival DescriptionThe
Page 22 and 23: Access points fall into six broad c
Page 24 and 25: created. Examples of such concepts
Page 27: PART IDescribing Archival Materials
Page 30 and 31: documents and other acquisition rec
Page 32 and 33: CHAPTER 1Levels of DescriptionArchi
Page 34 and 35: Requirements for Single-level Descr
Page 36 and 37: Multilevel RequiredThe top level of
Page 38 and 39: 12 DESCRIBING ARCHIVES: A CONTENT S
Page 40 and 41: General Rules2.1.2. Record a refere
Page 42 and 43: 2.2 Name and Location of Repository
Page 44 and 45: 2.3.3. When devising title informat
Page 46 and 47: Paul Hibbet Clyde and Mary Kestler
Page 48 and 49: Coalition to Stop Trident recordsSt
Page 50 and 51: 2.4 Date Element (Required)Purpose
Page 52 and 53: 2.4.8. When further accruals are ex
Page 54 and 55: No dates2.4.16. When recording date
Page 56 and 57: General Rules2.5.3. Record the nume
Page 58 and 59: approximately 275 digital image and
Page 60 and 61: Commentary: When describing the rec
Page 64 and 65: 2.7.5. Where the administrative/bio
Page 66 and 67: 1886 Born 14 October, Fayetteville,
Page 68 and 69: lessons in voice and piano at Weste
Page 70 and 71: of the Texas Commission on Interrac
Page 72 and 73: long-range planning effort for capi
Page 74 and 75: Other Significant Information2.7.33
Page 76 and 77: Exclusions3.1.1. Record information
Page 78 and 79: File contains telex printouts of al
Page 80 and 81: Subseries 5, Alden Stevens, 1941-19
Page 82 and 83: the period of closure or the date w
Page 84 and 85: The audio cassettes are located in
Page 86 and 87: The Personnel Master File contains
Page 88 and 89: archives preserving the work is loc
Page 90 and 91: 4.5 Languages and Scripts of the Ma
Page 92 and 93: 4.6 Finding Aids Element (Added Val
Page 94 and 95: CHAPTER 5Acquisition and Appraisal
Page 96 and 97: 5.2 Immediate Source of Acquisition
Page 98 and 99: 5.3 Appraisal, Destruction, and Sch
Page 100 and 101: 5.4 Accruals Element (Added Value)P
Page 102 and 103: 6.1.6. Record any identifying numbe
Page 104 and 105: 6.2.4. If appropriate, record infor
Page 106 and 107: The following sources provide addit
Page 108 and 109: CHAPTER 7Notes Element7.1 Notes Ele
Page 110 and 111: Actions and conventions include but
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Francis Ellingwood Abbot papers, An
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Archivist and Date8.1.5. Record the
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Introduction to Describing Creators
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eferences to related names and vari
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CHAPTER 9Archival Authority Records
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of the elements defined by DACS, bu
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a work that might reasonably be sou
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CHAPTER 11Description of the Person
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ut returned to South Dakota to help
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Farmers’ spouses (occupation; fro
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Historical Summary (11.2.1):Thomas
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personEAC-CPF encoding indicating t
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n 78095825Type of Related Entity (1
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ARC-ID-976172 (unique identifier as
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Biographical data assembled by Lael
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US MMeT-C UA032Boston School of Occ
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Archival Authority RecordForm of th
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Date(s) of Authority Record Creatio
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APPENDIX A2004 PrefaceArchives, Per
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has been officially sanctioned at l
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KRIS KIESLINGCo-chair, CUSTARD Proj
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Waverly B. Lowell and Tawny Ryan Ne
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The Moving Image Genre-Form Guide.
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VRA Core Schema and Documentation.
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2.7.30 Amalgamations andmergersl-ea
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example here)2.2 Name and Location
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12.2 Type of related entity -12.3 N
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2.5 Extent and subelements, ,, rec
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7 Notes 3.6.1 Note8 Description con
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and 2012 creating a draft revision.
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Availability of DACSTS-DACS strongl
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Revision Comments 2011All comments
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create an abstract, but that “suc
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Clarifying wording, specifically us
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Appendix 1: Not related to textDACS
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Appendix 2: Potential New MaterialD
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widely known, such as NOW for Natio
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Appendix 3 Introductory TextDACS RE
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o the description indicates the sou
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Choosing between personal/family an
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Appendix 5: Reference CodeDACS REVI
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Appendix 6: TitleDACS REVISION:Subm
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NB: I realize that as a member of T
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Affiliation: Harvard University / S
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-----------------------------------
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Perhaps we need to make a reference
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o theses and dissertationso pamphle
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Example:Squirrel food [crank mail]2
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BRIEF DESCRIPTION OF CHANGE:New rul
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o Artificiality or organic nature o
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2.3.18Discuss replacing the word "p
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Appendix 7: DateDACS REVISION:Submi
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Appendix 8: ExtentDACS REVISION:Sub
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Appendix 9: Name of Creator(s)DACS
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Appendix 10:Administrative/Biograph
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Appendix 12: System of ArrangementD
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these is "Arranged by subject but i
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Appendix 13:Technical AccessDACS RE
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Appendix 15: AppendicesDACS REVISIO
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Revision Comments 2012Comment summa
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knowledge. These days, whethersomet
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2.3 Title Element The use of “dev
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-- shouldn't the two new examplesha
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person. Comment: Since theserules a
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sources”?2.5.7 last example: add
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p. 105, paragraph 3 This 2 nd to la
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questionable element, not afterthe
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in the text, in a footnote, or in a
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guidance on (and examples of) thisw
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families?5 What is the role now for
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It would be too much to expectarchi
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the chapter.2.3.8 Rule is explicitl
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archival authority data lostbecause
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no need for this part of thecontent
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this rule over verbatim fromChapter
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First, thanks for providing a redli
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Director, Archival Technical Servic
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Collection Contents: Action: DACS R
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[yyyy]BLANK ---BLANK --- electroni
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Dear Gordon,Thanks very much for al
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of discrete descriptive elements th
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Variant name(s): Clark, Charles Jos
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W.P.A.(Works Progress Administratio
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United States. National Archives an
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Minnesota. Division of Game and Fis
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ISO 8601-Data elements and intercha
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Tufts University Digital Collection
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I am submitting a document of compi
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2.5.7: Also 2 new examples are abou
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Indicate a probable date by adding
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I have one specific observation abo
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ules for describing items, is large
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Optimal levelrequirementsPlace of p
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ReproductionsSize/dimension:Require
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DACS notesWill need to update intro
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‣ enable users to query social pr
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documents also provide at-a-glance
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Records Administration have been en
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egulation and shareholder actions,c
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primary categories of access points
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while meaningless to almost every r
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“Consistency requires that the na
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Description and Encoding Examples1.
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Family: "Dos o más personas relaci
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The Scope and Content element is in
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Manuscripts and ArchivesYale Univer
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2.2. Chapter 1. Levels of Descripti
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Christine--Christine D. de Catanzar
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archivists, seven U.S. archivists,
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xDESCRIBING ARCHIVES: A CONTENT STA
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consistently within the institution
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equire different rules to describe
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xviDESCRIBING ARCHIVES: A CONTENT S
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codes may be found in the MARC 21 d
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Guidance on the formation of geogra
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xxiiDESCRIBING ARCHIVES: A CONTENT
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LEVELS OF DESCRIPTION 13
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the authority entry (i.e., a standa
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creators by providing descriptions
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9.10. Optionally, record pseudonyms
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11.14. Briefly describe the nature
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names. In case of doubt, do not con
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Languages and language groups:Afrik
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Swedish: See Scandinavian languages
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12.15C. Do not add other titles or
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administrative acquisition records,
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14.1B. Romanization 7314.1B1. If th
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14.2C. Variant Forms of Names Found
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14.3C2. Ancient and International B
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_/c&FRV>>&If, however, the name is
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14.4C2. Names of Countries, States,
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14.5B. Citations of Honors14.5B1. O
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14.7. Conferences, Congresses, Meet
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14.8B. Additions14.8B1. As instruct
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14.15B. If the parent bodies are en
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the records of another individual o
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2003. Available online at: (accesse
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Washington D.C.: Library of Congres
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236 DESCRIBING ARCHIVES: A CONTENT
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Swine Influenza Immunization Progra
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Herndon-Weik Collection of Lincolni
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in surnames with prefixes (12.5D1),
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dates of relationship of related pe
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place names (13.4F1, 13.5B), 156, 1
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originalsdefinition, 205destruction
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software requirements (4.3.6), 4849
show all

Appendix A - Society of American Archivists

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