Appendix A - Society of American Archivists

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- Fundraising and development travelo Role/sExamples:- Counsel to the President- Inspectors' Committee membership- Lectureship and moot court judge files- Chairman and vice-chairman files- Walter Edmonds Dumeaux Harvard Overseer materialso Recipient/s or class of recipientExamples:- Correspondence with individuals- Correspondence with pubishers and distributors- Dealers and vendors- Correspondence with George Adams Smith- Letters between Charles Darwin and Jeffries Wymano Event/s or class of eventExamples:- Chicago Exposition- Dance and music recitals- Exhibitions- Wedding reception- A. E. Verill's Diary of the Anticosti Expeditiono Topic/s class of topicsExamples:- Geneal subject files- Biomechanics of genetic engineering- Drug and alcohol treatment study- Prisons- The R. Abid Fan collection of Yankee's memorabiliao Filing system or conventionExamples:- Alphabetical files- Students: File I- Students: File II- Alphabetical correspondence files- Chronological correspondence files- "A" plates- "B" plateso Custodial history or point of originExamples:- Stolen ROTC files- Records compiled by Dr. Roger W. Rickman- Cyclotron records discovered by Buildings and Grounds- Files from home office- Files from campus studyAction: DACS Revision Page 41 of 158 0113-II-A-DACS
o Artificiality or organic nature of the organization of materialsExamples:- Images arranged by photographer number- Images arranged by archivistso Date or date rangeExamples:- 1987-1988- FY2000-FY2009o Alphabetical rangeExamples:- A- Ab-Be- Berenson-Bernardo Geographical area/sExamples:- North and South America- Arequipao Form/sExamples:- Oral histories- Minutes- Drama, poetry, and fictiono Genre/sExamples:- Audio recordings- Transcriptions- Tragedies and comedieso MediaExamples:- Reel-to-reel tapes- Carbon copies- Betacam and VHS video recordingso SizeExamples:- 5-inch reels- legal-size folders- 16 mm film----------------------------------------RATIONALE:I think experienced archivists often use the factors I attempted to outline here.New archivists (certainly my students) and those in allied professions, however,Action: DACS Revision Page 42 of 158 0113-II-A-DACS
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Agenda Item II.A.Society of America
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APPENDIX A: Full text of revisionD
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ContentsPrefaceAcknowledgementsStat
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PrefaceDescribing Archives: A Conte
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Finally, the subcommittee considers
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DACS 2013 DACS 2004Minimum, Optimum
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Statement of PrinciplesThe followin
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serves to identify archival materia
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which the descriptive system is ent
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Overview of Archival DescriptionThe
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Access points fall into six broad c
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created. Examples of such concepts
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PART IDescribing Archival Materials
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documents and other acquisition rec
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CHAPTER 1Levels of DescriptionArchi
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Requirements for Single-level Descr
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Multilevel RequiredThe top level of
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12 DESCRIBING ARCHIVES: A CONTENT S
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General Rules2.1.2. Record a refere
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2.2 Name and Location of Repository
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2.3.3. When devising title informat
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Paul Hibbet Clyde and Mary Kestler
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Coalition to Stop Trident recordsSt
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2.4 Date Element (Required)Purpose
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2.4.8. When further accruals are ex
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No dates2.4.16. When recording date
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General Rules2.5.3. Record the nume
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approximately 275 digital image and
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Commentary: When describing the rec
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Item title: Biography of Gardiner G
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2.7.5. Where the administrative/bio
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1886 Born 14 October, Fayetteville,
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lessons in voice and piano at Weste
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of the Texas Commission on Interrac
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long-range planning effort for capi
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Other Significant Information2.7.33
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Exclusions3.1.1. Record information
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File contains telex printouts of al
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Subseries 5, Alden Stevens, 1941-19
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the period of closure or the date w
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The audio cassettes are located in
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The Personnel Master File contains
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archives preserving the work is loc
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4.5 Languages and Scripts of the Ma
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4.6 Finding Aids Element (Added Val
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CHAPTER 5Acquisition and Appraisal
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5.2 Immediate Source of Acquisition
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5.3 Appraisal, Destruction, and Sch
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5.4 Accruals Element (Added Value)P
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6.1.6. Record any identifying numbe
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6.2.4. If appropriate, record infor
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The following sources provide addit
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CHAPTER 7Notes Element7.1 Notes Ele
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Actions and conventions include but
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Francis Ellingwood Abbot papers, An
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Archivist and Date8.1.5. Record the
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Introduction to Describing Creators
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eferences to related names and vari
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CHAPTER 9Archival Authority Records
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of the elements defined by DACS, bu
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a work that might reasonably be sou
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CHAPTER 11Description of the Person
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ut returned to South Dakota to help
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Farmers’ spouses (occupation; fro
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Historical Summary (11.2.1):Thomas
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personEAC-CPF encoding indicating t
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n 78095825Type of Related Entity (1
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ARC-ID-976172 (unique identifier as
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Biographical data assembled by Lael
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US MMeT-C UA032Boston School of Occ
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Archival Authority RecordForm of th
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Date(s) of Authority Record Creatio
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APPENDIX A2004 PrefaceArchives, Per
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has been officially sanctioned at l
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KRIS KIESLINGCo-chair, CUSTARD Proj
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Waverly B. Lowell and Tawny Ryan Ne
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The Moving Image Genre-Form Guide.
Page 159 and 160: VRA Core Schema and Documentation.
Page 161 and 162: 2.7.30 Amalgamations andmergersl-ea
Page 163 and 164: example here)2.2 Name and Location
Page 165 and 166: 12.2 Type of related entity -12.3 N
Page 167 and 168: 2.5 Extent and subelements, ,, rec
Page 169 and 170: 7 Notes 3.6.1 Note8 Description con
Page 171 and 172: and 2012 creating a draft revision.
Page 173 and 174: Availability of DACSTS-DACS strongl
Page 175 and 176: Revision Comments 2011All comments
Page 177 and 178: create an abstract, but that “suc
Page 179 and 180: Clarifying wording, specifically us
Page 181 and 182: Appendix 1: Not related to textDACS
Page 183 and 184: Appendix 2: Potential New MaterialD
Page 185 and 186: widely known, such as NOW for Natio
Page 187 and 188: Appendix 3 Introductory TextDACS RE
Page 189 and 190: o the description indicates the sou
Page 191 and 192: Choosing between personal/family an
Page 193 and 194: Appendix 5: Reference CodeDACS REVI
Page 195 and 196: Appendix 6: TitleDACS REVISION:Subm
Page 197 and 198: NB: I realize that as a member of T
Page 199 and 200: Affiliation: Harvard University / S
Page 201 and 202: -----------------------------------
Page 203 and 204: Perhaps we need to make a reference
Page 205 and 206: o theses and dissertationso pamphle
Page 207 and 208: Example:Squirrel food [crank mail]2
Page 209: BRIEF DESCRIPTION OF CHANGE:New rul
Page 213 and 214: 2.3.18Discuss replacing the word "p
Page 215 and 216: Appendix 7: DateDACS REVISION:Submi
Page 217 and 218: Appendix 8: ExtentDACS REVISION:Sub
Page 219 and 220: Appendix 9: Name of Creator(s)DACS
Page 221 and 222: Appendix 10:Administrative/Biograph
Page 223 and 224: Appendix 12: System of ArrangementD
Page 225 and 226: these is "Arranged by subject but i
Page 227 and 228: Appendix 13:Technical AccessDACS RE
Page 229 and 230: Appendix 15: AppendicesDACS REVISIO
Page 231 and 232: Revision Comments 2012Comment summa
Page 233 and 234: knowledge. These days, whethersomet
Page 235 and 236: 2.3 Title Element The use of “dev
Page 237 and 238: -- shouldn't the two new examplesha
Page 239 and 240: person. Comment: Since theserules a
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Page 251 and 252: families?5 What is the role now for
Page 253 and 254: It would be too much to expectarchi
Page 255 and 256: the chapter.2.3.8 Rule is explicitl
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this rule over verbatim fromChapter
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First, thanks for providing a redli
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Director, Archival Technical Servic
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Collection Contents: Action: DACS R
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[yyyy]BLANK ---BLANK --- electroni
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Dear Gordon,Thanks very much for al
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of discrete descriptive elements th
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Variant name(s): Clark, Charles Jos
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W.P.A.(Works Progress Administratio
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United States. National Archives an
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Minnesota. Division of Game and Fis
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ISO 8601-Data elements and intercha
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Tufts University Digital Collection
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I am submitting a document of compi
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2.5.7: Also 2 new examples are abou
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Indicate a probable date by adding
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I have one specific observation abo
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ules for describing items, is large
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Optimal levelrequirementsPlace of p
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ReproductionsSize/dimension:Require
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DACS notesWill need to update intro
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‣ enable users to query social pr
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documents also provide at-a-glance
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Records Administration have been en
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egulation and shareholder actions,c
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primary categories of access points
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while meaningless to almost every r
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“Consistency requires that the na
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Description and Encoding Examples1.
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Family: "Dos o más personas relaci
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The Scope and Content element is in
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Manuscripts and ArchivesYale Univer
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2.2. Chapter 1. Levels of Descripti
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Christine--Christine D. de Catanzar
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archivists, seven U.S. archivists,
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%"&'!The Overview of Archival Descr
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xDESCRIBING ARCHIVES: A CONTENT STA
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consistently within the institution
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equire different rules to describe
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xviDESCRIBING ARCHIVES: A CONTENT S
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codes may be found in the MARC 21 d
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Guidance on the formation of geogra
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xxiiDESCRIBING ARCHIVES: A CONTENT
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LEVELS OF DESCRIPTION 13
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11.14. Briefly describe the nature
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Swedish: See Scandinavian languages
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12.15C. Do not add other titles or
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administrative acquisition records,
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14.2C. Variant Forms of Names Found
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14.3C2. Ancient and International B
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_/c&FRV>>&If, however, the name is
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14.4C2. Names of Countries, States,
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14.5B. Citations of Honors14.5B1. O
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14.7. Conferences, Congresses, Meet
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14.8B. Additions14.8B1. As instruct
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the records of another individual o
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2003. Available online at: (accesse
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236 DESCRIBING ARCHIVES: A CONTENT
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Swine Influenza Immunization Progra
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Herndon-Weik Collection of Lincolni
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Swine Influenza Immunization Progra
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in surnames with prefixes (12.5D1),
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dates of relationship of related pe
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place names (13.4F1, 13.5B), 156, 1
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originalsdefinition, 205destruction
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software requirements (4.3.6), 4849
show all

Appendix A - Society of American Archivists

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