Appendix A - Society of American Archivists

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14.24. A R M E D F O R C ES14.24A. A rmed Forces at the National Level14.24A1. Enter a principal service of the armed forces of a national government underthe heading for the government, followed by the name of the service. Omit the name (orabbreviation of the name) of the government in noun form unless the omission wouldresult in objectionable distortion.&&(?;?A?>&:5+5>*5+!/(A%>!H$(=%)!,&85(*+%!:$(')&,&/(A@4!C*)-(*=-!$,!8*+>5+5$&&If the component branch is identified by a number, follow the style of numbering foundin the name (spelled out, roman numerals, or Arabic numerals) and place the numberingafter the name.,&/(A@4!^+,5+-(@!C*E*)*$+2!;L -. &&.;O7BA&37?7B=>&G5E@4!H6%%-2![-.&&.;O7BA&37?7B=>&/(A@4!/(A@2!H*()-&&.;O7BA&37?7B=>&/(A@4!:$(')2!^K&&.;O7BA&37?7B=>&G5E@4!"$('%>$!T]05>($+!M&&(Q;ZBAB&/(A@4!"%++%))%%!9%?*A%+-2!
If the name of such a component branch begins with the name, or an indication of thename, of the principal service, enter it as a direct subheading of the heading for thegovernment..;O7BA&37?7B=>&/(A@!85'!T%(E*=%!&.;O7BA&37?7B=>&G5E56!/*(!"(5+)'$(-!T%(E*=%&&If the name of such a component branch contains, but does not begin with, the name or anindication of the name of the principal service, enter it as a direct subheading of theheading for the service and omit the name or indication of the name unless objectionabledistortion would result.(?;?A?>&:5+5>*5+!/(A@4!9$@56!:5+5>*5+!/(A@!8%>*=56!:$(')!14.24B. A rmed Forces below the National Level14.24B1. Enter an armed force of a government below the national level under theheading for the government, followed by the name of the force.`Bb&iQ&8*6*-*5&&`Bb&iQ&G5-*$+56!Q05(>!14.24B2. Enter a component branch of an armed force of a government below thenational level as a subheading of the heading for the force as instructed in 14.24A.`Bb&iQ&8*6*-*54!9%?*A%+-!$,!/(-*66%(@2!P-.&(Name: 9th Regiment of Artillery, N.Y.S.M.)&`Bb&iQ&G5-*$+56!Q05(>4!:$5)-!C%,%+)%!:$AA5+>2!P-.&14.24B3. Enter a component branch of a force below the national level that has beenabsorbed into the national military forces as a component branch of the national force(see 14.24A)..;O7BA&37?7B=>&/(A@4!G%#!n$(I!K$60+-%%()2!Mp (> &&.;O7BA&37?7B=>&/(A@4!9%?*A%+-!^+,5+-(@2!G%#!n$(I!K$60+-%%()2!P-.!14.25. E M B ASSI ES, C O NSU L A T ES, E T C.14.25A. Enter an embassy, consulate, legation, or other continuing office representingone country in another under the heading for the country represented, followed by thename of the embassy, etc. Give the subheading in the language (see 14.3A) of thecountry represented and omit from it the name of the country.224 DESCRIBING ARCHIVES: A CONTENT STANDARD
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Agenda Item II.A.Society of America
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APPENDIX A: Full text of revisionD
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ContentsPrefaceAcknowledgementsStat
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PrefaceDescribing Archives: A Conte
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Finally, the subcommittee considers
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DACS 2013 DACS 2004Minimum, Optimum
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Statement of PrinciplesThe followin
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serves to identify archival materia
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which the descriptive system is ent
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Overview of Archival DescriptionThe
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Access points fall into six broad c
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created. Examples of such concepts
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PART IDescribing Archival Materials
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documents and other acquisition rec
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CHAPTER 1Levels of DescriptionArchi
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Requirements for Single-level Descr
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Multilevel RequiredThe top level of
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12 DESCRIBING ARCHIVES: A CONTENT S
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General Rules2.1.2. Record a refere
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2.2 Name and Location of Repository
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2.3.3. When devising title informat
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Paul Hibbet Clyde and Mary Kestler
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Coalition to Stop Trident recordsSt
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2.4 Date Element (Required)Purpose
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2.4.8. When further accruals are ex
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No dates2.4.16. When recording date
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General Rules2.5.3. Record the nume
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approximately 275 digital image and
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Commentary: When describing the rec
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Item title: Biography of Gardiner G
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2.7.5. Where the administrative/bio
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1886 Born 14 October, Fayetteville,
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lessons in voice and piano at Weste
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of the Texas Commission on Interrac
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long-range planning effort for capi
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Other Significant Information2.7.33
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Exclusions3.1.1. Record information
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File contains telex printouts of al
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Subseries 5, Alden Stevens, 1941-19
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the period of closure or the date w
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The audio cassettes are located in
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The Personnel Master File contains
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archives preserving the work is loc
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4.5 Languages and Scripts of the Ma
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4.6 Finding Aids Element (Added Val
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CHAPTER 5Acquisition and Appraisal
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5.2 Immediate Source of Acquisition
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5.3 Appraisal, Destruction, and Sch
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5.4 Accruals Element (Added Value)P
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6.1.6. Record any identifying numbe
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6.2.4. If appropriate, record infor
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The following sources provide addit
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CHAPTER 7Notes Element7.1 Notes Ele
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Actions and conventions include but
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Francis Ellingwood Abbot papers, An
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Archivist and Date8.1.5. Record the
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Introduction to Describing Creators
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eferences to related names and vari
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CHAPTER 9Archival Authority Records
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of the elements defined by DACS, bu
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a work that might reasonably be sou
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CHAPTER 11Description of the Person
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ut returned to South Dakota to help
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Farmers’ spouses (occupation; fro
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Historical Summary (11.2.1):Thomas
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personEAC-CPF encoding indicating t
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n 78095825Type of Related Entity (1
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ARC-ID-976172 (unique identifier as
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Biographical data assembled by Lael
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US MMeT-C UA032Boston School of Occ
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Archival Authority RecordForm of th
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Date(s) of Authority Record Creatio
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APPENDIX A2004 PrefaceArchives, Per
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has been officially sanctioned at l
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KRIS KIESLINGCo-chair, CUSTARD Proj
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Waverly B. Lowell and Tawny Ryan Ne
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The Moving Image Genre-Form Guide.
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VRA Core Schema and Documentation.
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2.7.30 Amalgamations andmergersl-ea
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example here)2.2 Name and Location
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12.2 Type of related entity -12.3 N
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2.5 Extent and subelements, ,, rec
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7 Notes 3.6.1 Note8 Description con
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and 2012 creating a draft revision.
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Availability of DACSTS-DACS strongl
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Revision Comments 2011All comments
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create an abstract, but that “suc
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Clarifying wording, specifically us
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Appendix 1: Not related to textDACS
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Appendix 2: Potential New MaterialD
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widely known, such as NOW for Natio
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Appendix 3 Introductory TextDACS RE
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o the description indicates the sou
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Choosing between personal/family an
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Appendix 5: Reference CodeDACS REVI
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Appendix 6: TitleDACS REVISION:Subm
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NB: I realize that as a member of T
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Affiliation: Harvard University / S
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-----------------------------------
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Perhaps we need to make a reference
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o theses and dissertationso pamphle
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Example:Squirrel food [crank mail]2
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BRIEF DESCRIPTION OF CHANGE:New rul
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o Artificiality or organic nature o
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2.3.18Discuss replacing the word "p
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Appendix 7: DateDACS REVISION:Submi
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Appendix 8: ExtentDACS REVISION:Sub
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Appendix 9: Name of Creator(s)DACS
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Appendix 10:Administrative/Biograph
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Appendix 12: System of ArrangementD
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these is "Arranged by subject but i
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Appendix 13:Technical AccessDACS RE
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Appendix 15: AppendicesDACS REVISIO
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Revision Comments 2012Comment summa
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knowledge. These days, whethersomet
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2.3 Title Element The use of “dev
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-- shouldn't the two new examplesha
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person. Comment: Since theserules a
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sources”?2.5.7 last example: add
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p. 105, paragraph 3 This 2 nd to la
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questionable element, not afterthe
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in the text, in a footnote, or in a
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guidance on (and examples of) thisw
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families?5 What is the role now for
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It would be too much to expectarchi
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the chapter.2.3.8 Rule is explicitl
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archival authority data lostbecause
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no need for this part of thecontent
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this rule over verbatim fromChapter
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First, thanks for providing a redli
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Director, Archival Technical Servic
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Collection Contents: Action: DACS R
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[yyyy]BLANK ---BLANK --- electroni
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Dear Gordon,Thanks very much for al
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of discrete descriptive elements th
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Variant name(s): Clark, Charles Jos
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W.P.A.(Works Progress Administratio
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United States. National Archives an
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Minnesota. Division of Game and Fis
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ISO 8601-Data elements and intercha
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Tufts University Digital Collection
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I am submitting a document of compi
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2.5.7: Also 2 new examples are abou
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Indicate a probable date by adding
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I have one specific observation abo
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ules for describing items, is large
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Optimal levelrequirementsPlace of p
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ReproductionsSize/dimension:Require
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DACS notesWill need to update intro
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‣ enable users to query social pr
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documents also provide at-a-glance
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Records Administration have been en
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egulation and shareholder actions,c
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primary categories of access points
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while meaningless to almost every r
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“Consistency requires that the na
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Description and Encoding Examples1.
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Family: "Dos o más personas relaci
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The Scope and Content element is in
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Manuscripts and ArchivesYale Univer
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2.2. Chapter 1. Levels of Descripti
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Christine--Christine D. de Catanzar
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!!!T H E SO C I E T Y O F A M E RI
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JB! H+2&5+3!?&5+*$&26!G2+4+056!JBA!
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archivists, seven U.S. archivists,
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%"&'!The Overview of Archival Descr
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xDESCRIBING ARCHIVES: A CONTENT STA
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consistently within the institution
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equire different rules to describe
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xviDESCRIBING ARCHIVES: A CONTENT S
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codes may be found in the MARC 21 d
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Guidance on the formation of geogra
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xxiiDESCRIBING ARCHIVES: A CONTENT
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%+,1*@G3,4*+),*))2-.31454+6)!137480
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2-.314?,48-)HG,?G,.))The applicatio
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LEVELS OF DESCRIPTION 13
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elsewhere in the descriptive record
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2.3.16. If the records of more than
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2.4.7. If the materials comprising
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*)@0,-.)2.4.16. When recording date
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Z-+-109)"G9-.)2.5.3. Record the num
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OPT))>0
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applied from a controlled vocabular
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Administrative history for the Phys
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Actions and conventions include but
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DESCRIBING ARCHIVES: A CONTENT STAN
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the authority entry (i.e., a standa
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that provide the information necess
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creators by providing descriptions
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9.10. Optionally, record pseudonyms
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9.32. Indicate by codes or text whe
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11.14. Briefly describe the nature
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names. In case of doubt, do not con
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Languages and language groups:Afrik
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&0Q[&J;ABY&J
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Swedish: See Scandinavian languages
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Page 544 and 545: 14.2C. Variant Forms of Names Found
Page 546 and 547: 14.3C2. Ancient and International B
Page 548 and 549: _/c&FRV>>&If, however, the name is
Page 550 and 551: 14.4C2. Names of Countries, States,
Page 552 and 553: 14.5B. Citations of Honors14.5B1. O
Page 554 and 555: 14.7. Conferences, Congresses, Meet
Page 556 and 557: 14.8B. Additions14.8B1. As instruct
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Page 560 and 561: 3R
Page 562 and 563: 14.15B. If the parent bodies are en
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Page 621 and 622: 236 DESCRIBING ARCHIVES: A CONTENT
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238 DESCRIBING ARCHIVES: A CONTENT
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Swine Influenza Immunization Progra
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Herndon-Weik Collection of Lincolni
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Swine Influenza Immunization Progra
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in surnames with prefixes (12.5D1),
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dates of relationship of related pe
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place names (13.4F1, 13.5B), 156, 1
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originalsdefinition, 205destruction
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software requirements (4.3.6), 4849
show all

Appendix A - Society of American Archivists

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