Appendix A - Society of American Archivists

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CHAPTER 5Acquisition and Appraisal Elements5.1 Custodial History5.2 Immediate Source of Acquisition5.3 Appraisal, Destruction, and Scheduling Information5.4 Accruals5.1 Custodial History Element (Added Value)Purpose and ScopeThis element provides information on changes of ownership or custody of the materialbeing described, from the time it left the possession of the creator until it was acquired bythe repository, that is significant for its authenticity, integrity, and interpretation.Commentary: The archivist should determine when it is desirable to create an access point for acustodian. It is probably not necessary to do so for custodians who merely stored the materials.Exclusions5.1.1. Record information about the donor or source from which the archives directlyacquired the unit being described in the Immediate Source of Acquisition Element (5.2).Sources of Information5.1.2. Derive the information from transfer documents such as donor agreements.General Rules5.1.3. Record the successive transfers of ownership, responsibility, or custody or controlof the unit being described from the time it left the possession of the creator until itsacquisition by the repository, along with the dates thereof, insofar as this information canbe ascertained and is significant to the user’s understanding of the authenticity.Franklin Delano Roosevelt's gubernatorial records were initiallydeposited at the Roosevelt Presidential Library following hisdeath. In 1982 they were returned by the Roosevelt Library to theNew York State Archives.Many of the records in this series were created or compiled bythe U.S. Army prior to the Japanese invasion of the Philippines.Just before the surrender of U.S. forces, the records were buried68DESCR IB IN G ARCH IVE S: A CON TENT STAND ARD
to prevent capture and were retrieved after the U.S. forcesreoccupied the Philippines in 1945.AC QU IS IT IO N AN D APPR AIS A L ELEMENTS 69
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Agenda Item II.A.Society of America
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APPENDIX A: Full text of revisionD
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ContentsPrefaceAcknowledgementsStat
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PrefaceDescribing Archives: A Conte
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Finally, the subcommittee considers
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DACS 2013 DACS 2004Minimum, Optimum
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Statement of PrinciplesThe followin
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serves to identify archival materia
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which the descriptive system is ent
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Overview of Archival DescriptionThe
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Access points fall into six broad c
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created. Examples of such concepts
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PART IDescribing Archival Materials
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documents and other acquisition rec
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CHAPTER 1Levels of DescriptionArchi
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Requirements for Single-level Descr
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Multilevel RequiredThe top level of
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12 DESCRIBING ARCHIVES: A CONTENT S
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General Rules2.1.2. Record a refere
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2.2 Name and Location of Repository
Page 44 and 45: 2.3.3. When devising title informat
Page 46 and 47: Paul Hibbet Clyde and Mary Kestler
Page 48 and 49: Coalition to Stop Trident recordsSt
Page 50 and 51: 2.4 Date Element (Required)Purpose
Page 52 and 53: 2.4.8. When further accruals are ex
Page 54 and 55: No dates2.4.16. When recording date
Page 56 and 57: General Rules2.5.3. Record the nume
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Page 62 and 63: Item title: Biography of Gardiner G
Page 64 and 65: 2.7.5. Where the administrative/bio
Page 66 and 67: 1886 Born 14 October, Fayetteville,
Page 68 and 69: lessons in voice and piano at Weste
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Page 72 and 73: long-range planning effort for capi
Page 74 and 75: Other Significant Information2.7.33
Page 76 and 77: Exclusions3.1.1. Record information
Page 78 and 79: File contains telex printouts of al
Page 80 and 81: Subseries 5, Alden Stevens, 1941-19
Page 82 and 83: the period of closure or the date w
Page 84 and 85: The audio cassettes are located in
Page 86 and 87: The Personnel Master File contains
Page 88 and 89: archives preserving the work is loc
Page 90 and 91: 4.5 Languages and Scripts of the Ma
Page 92 and 93: 4.6 Finding Aids Element (Added Val
Page 96 and 97: 5.2 Immediate Source of Acquisition
Page 98 and 99: 5.3 Appraisal, Destruction, and Sch
Page 100 and 101: 5.4 Accruals Element (Added Value)P
Page 102 and 103: 6.1.6. Record any identifying numbe
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Page 106 and 107: The following sources provide addit
Page 108 and 109: CHAPTER 7Notes Element7.1 Notes Ele
Page 110 and 111: Actions and conventions include but
Page 112 and 113: Francis Ellingwood Abbot papers, An
Page 114 and 115: Archivist and Date8.1.5. Record the
Page 117 and 118: Introduction to Describing Creators
Page 119 and 120: eferences to related names and vari
Page 121 and 122: CHAPTER 9Archival Authority Records
Page 123 and 124: of the elements defined by DACS, bu
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Page 127 and 128: CHAPTER 11Description of the Person
Page 129 and 130: ut returned to South Dakota to help
Page 131 and 132: Farmers’ spouses (occupation; fro
Page 133 and 134: Historical Summary (11.2.1):Thomas
Page 135 and 136: personEAC-CPF encoding indicating t
Page 137 and 138: n 78095825Type of Related Entity (1
Page 139 and 140: ARC-ID-976172 (unique identifier as
Page 141 and 142: Biographical data assembled by Lael
Page 143 and 144: US MMeT-C UA032Boston School of Occ
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Archival Authority RecordForm of th
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Date(s) of Authority Record Creatio
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APPENDIX A2004 PrefaceArchives, Per
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has been officially sanctioned at l
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KRIS KIESLINGCo-chair, CUSTARD Proj
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Waverly B. Lowell and Tawny Ryan Ne
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The Moving Image Genre-Form Guide.
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VRA Core Schema and Documentation.
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2.7.30 Amalgamations andmergersl-ea
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example here)2.2 Name and Location
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12.2 Type of related entity -12.3 N
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2.5 Extent and subelements, ,, rec
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7 Notes 3.6.1 Note8 Description con
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and 2012 creating a draft revision.
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Availability of DACSTS-DACS strongl
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Revision Comments 2011All comments
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create an abstract, but that “suc
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Clarifying wording, specifically us
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Appendix 1: Not related to textDACS
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Appendix 2: Potential New MaterialD
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widely known, such as NOW for Natio
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Appendix 3 Introductory TextDACS RE
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o the description indicates the sou
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Choosing between personal/family an
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Appendix 5: Reference CodeDACS REVI
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Appendix 6: TitleDACS REVISION:Subm
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NB: I realize that as a member of T
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Affiliation: Harvard University / S
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-----------------------------------
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Perhaps we need to make a reference
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o theses and dissertationso pamphle
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Example:Squirrel food [crank mail]2
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BRIEF DESCRIPTION OF CHANGE:New rul
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o Artificiality or organic nature o
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2.3.18Discuss replacing the word "p
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Appendix 7: DateDACS REVISION:Submi
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Appendix 8: ExtentDACS REVISION:Sub
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Appendix 9: Name of Creator(s)DACS
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Appendix 10:Administrative/Biograph
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Appendix 12: System of ArrangementD
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these is "Arranged by subject but i
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Appendix 13:Technical AccessDACS RE
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Appendix 15: AppendicesDACS REVISIO
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Revision Comments 2012Comment summa
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knowledge. These days, whethersomet
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2.3 Title Element The use of “dev
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-- shouldn't the two new examplesha
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person. Comment: Since theserules a
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sources”?2.5.7 last example: add
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p. 105, paragraph 3 This 2 nd to la
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questionable element, not afterthe
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in the text, in a footnote, or in a
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guidance on (and examples of) thisw
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families?5 What is the role now for
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It would be too much to expectarchi
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the chapter.2.3.8 Rule is explicitl
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archival authority data lostbecause
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no need for this part of thecontent
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this rule over verbatim fromChapter
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First, thanks for providing a redli
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Director, Archival Technical Servic
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Collection Contents: Action: DACS R
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[yyyy]BLANK ---BLANK --- electroni
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Dear Gordon,Thanks very much for al
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of discrete descriptive elements th
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Variant name(s): Clark, Charles Jos
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W.P.A.(Works Progress Administratio
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United States. National Archives an
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Minnesota. Division of Game and Fis
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ISO 8601-Data elements and intercha
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Tufts University Digital Collection
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I am submitting a document of compi
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2.5.7: Also 2 new examples are abou
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Indicate a probable date by adding
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I have one specific observation abo
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ules for describing items, is large
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Optimal levelrequirementsPlace of p
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ReproductionsSize/dimension:Require
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DACS notesWill need to update intro
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‣ enable users to query social pr
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documents also provide at-a-glance
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Records Administration have been en
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egulation and shareholder actions,c
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primary categories of access points
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while meaningless to almost every r
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“Consistency requires that the na
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Description and Encoding Examples1.
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Family: "Dos o más personas relaci
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The Scope and Content element is in
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Manuscripts and ArchivesYale Univer
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2.2. Chapter 1. Levels of Descripti
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Christine--Christine D. de Catanzar
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archivists, seven U.S. archivists,
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xDESCRIBING ARCHIVES: A CONTENT STA
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consistently within the institution
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equire different rules to describe
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xviDESCRIBING ARCHIVES: A CONTENT S
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Guidance on the formation of geogra
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xxiiDESCRIBING ARCHIVES: A CONTENT
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LEVELS OF DESCRIPTION 13
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creators by providing descriptions
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9.10. Optionally, record pseudonyms
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11.14. Briefly describe the nature
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names. In case of doubt, do not con
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Languages and language groups:Afrik
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Swedish: See Scandinavian languages
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12.15C. Do not add other titles or
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administrative acquisition records,
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14.1B. Romanization 7314.1B1. If th
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14.2C. Variant Forms of Names Found
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14.3C2. Ancient and International B
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_/c&FRV>>&If, however, the name is
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14.4C2. Names of Countries, States,
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14.5B. Citations of Honors14.5B1. O
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14.7. Conferences, Congresses, Meet
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14.8B. Additions14.8B1. As instruct
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is likely to be, used by another ag
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maps, charts, plans, and related ma
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the records of another individual o
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2003. Available online at: (accesse
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236 DESCRIBING ARCHIVES: A CONTENT
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Swine Influenza Immunization Progra
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Herndon-Weik Collection of Lincolni
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&Bacot Family Papers& 11-& & /_d#1-
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Swine Influenza Immunization Progra
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in surnames with prefixes (12.5D1),
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dates of relationship of related pe
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place names (13.4F1, 13.5B), 156, 1
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originalsdefinition, 205destruction
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software requirements (4.3.6), 4849
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Appendix A - Society of American Archivists

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