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Agenda Item II.A.Society of America
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APPENDIX A: Full text of revisionD
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ContentsPrefaceAcknowledgementsStat
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PrefaceDescribing Archives: A Conte
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Finally, the subcommittee considers
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DACS 2013 DACS 2004Minimum, Optimum
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Statement of PrinciplesThe followin
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serves to identify archival materia
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which the descriptive system is ent
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Overview of Archival DescriptionThe
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Access points fall into six broad c
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created. Examples of such concepts
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PART IDescribing Archival Materials
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documents and other acquisition rec
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CHAPTER 1Levels of DescriptionArchi
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Requirements for Single-level Descr
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Multilevel RequiredThe top level of
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12 DESCRIBING ARCHIVES: A CONTENT S
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General Rules2.1.2. Record a refere
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2.2 Name and Location of Repository
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2.3.3. When devising title informat
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Paul Hibbet Clyde and Mary Kestler
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Coalition to Stop Trident recordsSt
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2.4 Date Element (Required)Purpose
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2.4.8. When further accruals are ex
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No dates2.4.16. When recording date
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General Rules2.5.3. Record the nume
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approximately 275 digital image and
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Commentary: When describing the rec
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Item title: Biography of Gardiner G
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2.7.5. Where the administrative/bio
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1886 Born 14 October, Fayetteville,
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lessons in voice and piano at Weste
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of the Texas Commission on Interrac
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long-range planning effort for capi
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Other Significant Information2.7.33
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Exclusions3.1.1. Record information
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File contains telex printouts of al
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Subseries 5, Alden Stevens, 1941-19
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the period of closure or the date w
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The audio cassettes are located in
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The Personnel Master File contains
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archives preserving the work is loc
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4.5 Languages and Scripts of the Ma
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4.6 Finding Aids Element (Added Val
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CHAPTER 5Acquisition and Appraisal
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5.2 Immediate Source of Acquisition
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5.3 Appraisal, Destruction, and Sch
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5.4 Accruals Element (Added Value)P
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6.1.6. Record any identifying numbe
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6.2.4. If appropriate, record infor
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The following sources provide addit
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CHAPTER 7Notes Element7.1 Notes Ele
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Actions and conventions include but
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Francis Ellingwood Abbot papers, An
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Archivist and Date8.1.5. Record the
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Introduction to Describing Creators
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eferences to related names and vari
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CHAPTER 9Archival Authority Records
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of the elements defined by DACS, bu
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a work that might reasonably be sou
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CHAPTER 11Description of the Person
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ut returned to South Dakota to help
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Farmers’ spouses (occupation; fro
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Historical Summary (11.2.1):Thomas
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personEAC-CPF encoding indicating t
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n 78095825Type of Related Entity (1
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ARC-ID-976172 (unique identifier as
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Biographical data assembled by Lael
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US MMeT-C UA032Boston School of Occ
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Archival Authority RecordForm of th
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Date(s) of Authority Record Creatio
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APPENDIX A2004 PrefaceArchives, Per
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has been officially sanctioned at l
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KRIS KIESLINGCo-chair, CUSTARD Proj
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Waverly B. Lowell and Tawny Ryan Ne
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The Moving Image Genre-Form Guide.
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VRA Core Schema and Documentation.
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2.7.30 Amalgamations andmergersl-ea
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example here)2.2 Name and Location
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12.2 Type of related entity -12.3 N
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2.5 Extent and subelements, ,, rec
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7 Notes 3.6.1 Note8 Description con
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and 2012 creating a draft revision.
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Availability of DACSTS-DACS strongl
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Revision Comments 2011All comments
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create an abstract, but that “suc
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Clarifying wording, specifically us
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Appendix 1: Not related to textDACS
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Appendix 2: Potential New MaterialD
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widely known, such as NOW for Natio
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Appendix 3 Introductory TextDACS RE
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o the description indicates the sou
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Choosing between personal/family an
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Appendix 5: Reference CodeDACS REVI
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Appendix 6: TitleDACS REVISION:Subm
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NB: I realize that as a member of T
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Affiliation: Harvard University / S
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-----------------------------------
- Page 203 and 204:
Perhaps we need to make a reference
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o theses and dissertationso pamphle
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Example:Squirrel food [crank mail]2
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BRIEF DESCRIPTION OF CHANGE:New rul
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o Artificiality or organic nature o
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2.3.18Discuss replacing the word "p
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Appendix 7: DateDACS REVISION:Submi
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Appendix 8: ExtentDACS REVISION:Sub
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Appendix 9: Name of Creator(s)DACS
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Appendix 10:Administrative/Biograph
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Appendix 12: System of ArrangementD
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these is "Arranged by subject but i
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Appendix 13:Technical AccessDACS RE
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Appendix 15: AppendicesDACS REVISIO
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Revision Comments 2012Comment summa
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knowledge. These days, whethersomet
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2.3 Title Element The use of “dev
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-- shouldn't the two new examplesha
- Page 239 and 240:
person. Comment: Since theserules a
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sources”?2.5.7 last example: add
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p. 105, paragraph 3 This 2 nd to la
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questionable element, not afterthe
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in the text, in a footnote, or in a
- Page 249 and 250:
guidance on (and examples of) thisw
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families?5 What is the role now for
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It would be too much to expectarchi
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the chapter.2.3.8 Rule is explicitl
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archival authority data lostbecause
- Page 259 and 260:
no need for this part of thecontent
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this rule over verbatim fromChapter
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First, thanks for providing a redli
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Director, Archival Technical Servic
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Collection Contents: Action: DACS R
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[yyyy]BLANK ---BLANK --- electroni
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Dear Gordon,Thanks very much for al
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of discrete descriptive elements th
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Variant name(s): Clark, Charles Jos
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W.P.A.(Works Progress Administratio
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United States. National Archives an
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Minnesota. Division of Game and Fis
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ISO 8601-Data elements and intercha
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Tufts University Digital Collection
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I am submitting a document of compi
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2.5.7: Also 2 new examples are abou
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Indicate a probable date by adding
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I have one specific observation abo
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ules for describing items, is large
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Optimal levelrequirementsPlace of p
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ReproductionsSize/dimension:Require
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DACS notesWill need to update intro
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‣ enable users to query social pr
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documents also provide at-a-glance
- Page 307 and 308:
Records Administration have been en
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egulation and shareholder actions,c
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primary categories of access points
- Page 313 and 314:
while meaningless to almost every r
- Page 315 and 316:
“Consistency requires that the na
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Description and Encoding Examples1.
- Page 319 and 320:
Family: "Dos o más personas relaci
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The Scope and Content element is in
- Page 323 and 324:
Manuscripts and ArchivesYale Univer
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2.2. Chapter 1. Levels of Descripti
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Christine--Christine D. de Catanzar
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!!!T H E SO C I E T Y O F A M E RI
- Page 331 and 332:
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- Page 333 and 334:
archivists, seven U.S. archivists,
- Page 335 and 336:
%"&'!The Overview of Archival Descr
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xDESCRIBING ARCHIVES: A CONTENT STA
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consistently within the institution
- Page 341 and 342:
equire different rules to describe
- Page 343 and 344:
xviDESCRIBING ARCHIVES: A CONTENT S
- Page 345 and 346:
codes may be found in the MARC 21 d
- Page 347 and 348:
Guidance on the formation of geogra
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xxiiDESCRIBING ARCHIVES: A CONTENT
- Page 352 and 353:
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LEVELS OF DESCRIPTION 13
- Page 364 and 365:
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- Page 370 and 371:
elsewhere in the descriptive record
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2.3.16. If the records of more than
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2.4.7. If the materials comprising
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applied from a controlled vocabular
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- Page 398 and 399:
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- Page 400 and 401:
Administrative history for the Phys
- Page 402 and 403:
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- Page 404 and 405:
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- Page 406 and 407:
E X A MP L ES O F E N C O DIN G F O
- Page 408 and 409:
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- Page 410 and 411:
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- Page 412 and 413:
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E X A MP L ES O F E N C O DIN G F O
- Page 422 and 423:
E X A MP L ES O F E N C O DIN G F O
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Actions and conventions include but
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- Page 475 and 476: creators by providing descriptions
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- Page 479 and 480: 9.10. Optionally, record pseudonyms
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- Page 485 and 486: 9.32. Indicate by codes or text whe
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- Page 508 and 509: +$-&&+$-&+$-&&+$-&(Q;ZCPOC=&hzC;W#7
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- Page 518 and 519: Swedish: See Scandinavian languages
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- Page 522 and 523: =C&>>>&12.9. E N T R Y O F O T H
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- Page 526 and 527: 12.15C. Do not add other titles or
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- Page 532 and 533: administrative acquisition records,
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- Page 542 and 543: 14.1B. Romanization 7314.1B1. If th
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- Page 546 and 547: 14.3C2. Ancient and International B
- Page 548 and 549: _/c&FRV>>&If, however, the name is
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14.4C2. Names of Countries, States,
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14.5B. Citations of Honors14.5B1. O
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14.7. Conferences, Congresses, Meet
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14.8B. Additions14.8B1. As instruct
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&&_
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3R
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14.15B. If the parent bodies are en
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is likely to be, used by another ag
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14.20B2. If a heading is establishe
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- Page 572 and 573:
14.24. A R M E D F O R C ES14.24A.
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maps, charts, plans, and related ma
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G raphic materials Documents in the
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the records of another individual o
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Gregory A. Pass; Association of Col
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2003. Available online at: (accesse
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Washington D.C.: Library of Congres
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B059-)#T`)%"&'),*);'"%
- Page 616:
11.17 Explanation of the relationsh
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236 DESCRIBING ARCHIVES: A CONTENT
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238 DESCRIBING ARCHIVES: A CONTENT
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240 DESCRIBING ARCHIVES: A CONTENT
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242 DESCRIBING ARCHIVES: A CONTENT
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Swine Influenza Immunization Progra
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246 DESCRIBING ARCHIVES: A CONTENT
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248 DESCRIBING ARCHIVES: A CONTENT
- Page 635 and 636:
Herndon-Weik Collection of Lincolni
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252 DESCRIBING ARCHIVES: A CONTENT
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254 DESCRIBING ARCHIVES: A CONTENT
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256 DESCRIBING ARCHIVES: A CONTENT
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258 DESCRIBING ARCHIVES: A CONTENT
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260 DESCRIBING ARCHIVES: A CONTENT
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262 DESCRIBING ARCHIVES: A CONTENT
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264 DESCRIBING ARCHIVES: A CONTENT
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266 DESCRIBING ARCHIVES: A CONTENT
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268 DESCRIBING ARCHIVES: A CONTENT
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:!"#)OK)"-3*1@)'A0
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&Bacot Family Papers& 11-& & /_d#1-
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Swine Influenza Immunization Progra
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& )11& -1& &,OAAO;W=Y&dQ=6C?&D>&Y&#
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278 DESCRIBING ARCHIVES: A CONTENT
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in surnames with prefixes (12.5D1),
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dates of relationship of related pe
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place names (13.4F1, 13.5B), 156, 1
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originalsdefinition, 205destruction
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software requirements (4.3.6), 4849
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