Appendix A - Society of American Archivists

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evision as TS-DACS undertook it,especially at a broad level thethings you chose not to address inthis revision.1.2. Encodingexamples at the endof each chapter inPart I.I think it is a mistake to removethese. I know that you're movingfully encoded examples to theStandards Portal, which is a greatthing. Nonetheless, removingelement-specific examples ofencoding in EAD and USMARChere forces people who don'treally know those structurestandards to wade through fullyencoded examples elsewhere. Ithink element-specific examplesserve a useful purpose at the endof each Part I chapter and thatthey should be updated andretained.Committee agreedthat the examplesshould be moved tothe website forease ofmaintenance.2.3.4 where existing examples includeall segments of the supplied title,but the new ones do not, with noexplanation about the difference.I think you perhapsunderestimate the role of DACSin teaching. If you want the 2.3.4examples to illustrate only thename segment, then you need tochange all of them, I think.2.3.6 It seems unuseful to identify thesource of an example unless ithelps to explain something aboutthe example. In both of theseexamples that is not the case.Again, seems gratuitous anddefinitely introduces aninconsistency within examples ineditorialeditorialChange madeChange madeAction: DACS Revision Page 85 of 158 0113-II-A-DACS
the chapter.2.3.8 Rule is explicitly about personalnames, so why would you use anexample with a corporate name?And what does "additionalrecords" mean? Additional towhat? This is a great instance of agratuitous example that doesn'tseem to illustrate any rule at alland, I'd argue, will just addconfusion for users of DACS.2.3.10 Another completely off-the-wall,gratuitous example IMHO. Griegfamily personal archives? Isn'tthat a contradiction in veryfundamental terminology?2.3.12 AS long as 2.3.18 containsdefinitions limiting records to usewith corporate bodies, this is justa plain old bad example. Theupshot of lacing chapter 2.3 withthese kinds of disembodiedexamples will be, I predict,complete confusion and inabilityto adequately teach the standard.editorialeditorialeditorialChange madeChange madeChange madeNew examples in 2.5ExtentSome of these use terminologyquite sloppily, see comments on2.5.10 and 2.5.11. Since DACSencourages use of thesauri formaterial types in Extent, I thinkyou should probably look for abetter term, for example, that"directories" and "digital files."Just because someone is usingthese someplace doesn't meanthey're good examples ofapplication of standards!editorialChange madeElement chaptersthroughout Part II like that you've chosen toindicate requiredness at thebeginning of each elementeditorialChange madeAction: DACS Revision Page 86 of 158 0113-II-A-DACS
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Agenda Item II.A.Society of America
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APPENDIX A: Full text of revisionD
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ContentsPrefaceAcknowledgementsStat
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PrefaceDescribing Archives: A Conte
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Finally, the subcommittee considers
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DACS 2013 DACS 2004Minimum, Optimum
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Statement of PrinciplesThe followin
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serves to identify archival materia
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which the descriptive system is ent
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Overview of Archival DescriptionThe
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Access points fall into six broad c
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created. Examples of such concepts
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PART IDescribing Archival Materials
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documents and other acquisition rec
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CHAPTER 1Levels of DescriptionArchi
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Requirements for Single-level Descr
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Multilevel RequiredThe top level of
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12 DESCRIBING ARCHIVES: A CONTENT S
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General Rules2.1.2. Record a refere
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2.2 Name and Location of Repository
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2.3.3. When devising title informat
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Paul Hibbet Clyde and Mary Kestler
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Coalition to Stop Trident recordsSt
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2.4 Date Element (Required)Purpose
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2.4.8. When further accruals are ex
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No dates2.4.16. When recording date
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General Rules2.5.3. Record the nume
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approximately 275 digital image and
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Commentary: When describing the rec
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Item title: Biography of Gardiner G
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2.7.5. Where the administrative/bio
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1886 Born 14 October, Fayetteville,
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lessons in voice and piano at Weste
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of the Texas Commission on Interrac
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long-range planning effort for capi
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Other Significant Information2.7.33
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Exclusions3.1.1. Record information
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File contains telex printouts of al
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Subseries 5, Alden Stevens, 1941-19
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the period of closure or the date w
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The audio cassettes are located in
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The Personnel Master File contains
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archives preserving the work is loc
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4.5 Languages and Scripts of the Ma
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4.6 Finding Aids Element (Added Val
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CHAPTER 5Acquisition and Appraisal
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5.2 Immediate Source of Acquisition
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5.3 Appraisal, Destruction, and Sch
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5.4 Accruals Element (Added Value)P
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6.1.6. Record any identifying numbe
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6.2.4. If appropriate, record infor
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The following sources provide addit
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CHAPTER 7Notes Element7.1 Notes Ele
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Actions and conventions include but
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Francis Ellingwood Abbot papers, An
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Archivist and Date8.1.5. Record the
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Introduction to Describing Creators
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eferences to related names and vari
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CHAPTER 9Archival Authority Records
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of the elements defined by DACS, bu
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a work that might reasonably be sou
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CHAPTER 11Description of the Person
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ut returned to South Dakota to help
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Farmers’ spouses (occupation; fro
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Historical Summary (11.2.1):Thomas
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personEAC-CPF encoding indicating t
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n 78095825Type of Related Entity (1
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ARC-ID-976172 (unique identifier as
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Biographical data assembled by Lael
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US MMeT-C UA032Boston School of Occ
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Archival Authority RecordForm of th
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Date(s) of Authority Record Creatio
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APPENDIX A2004 PrefaceArchives, Per
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has been officially sanctioned at l
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KRIS KIESLINGCo-chair, CUSTARD Proj
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Waverly B. Lowell and Tawny Ryan Ne
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The Moving Image Genre-Form Guide.
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VRA Core Schema and Documentation.
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2.7.30 Amalgamations andmergersl-ea
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example here)2.2 Name and Location
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12.2 Type of related entity -12.3 N
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2.5 Extent and subelements, ,, rec
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7 Notes 3.6.1 Note8 Description con
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and 2012 creating a draft revision.
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Availability of DACSTS-DACS strongl
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Revision Comments 2011All comments
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create an abstract, but that “suc
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Clarifying wording, specifically us
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Appendix 1: Not related to textDACS
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Appendix 2: Potential New MaterialD
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widely known, such as NOW for Natio
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Appendix 3 Introductory TextDACS RE
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o the description indicates the sou
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Choosing between personal/family an
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Appendix 5: Reference CodeDACS REVI
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Appendix 6: TitleDACS REVISION:Subm
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NB: I realize that as a member of T
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Affiliation: Harvard University / S
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-----------------------------------
Page 203 and 204: Perhaps we need to make a reference
Page 205 and 206: o theses and dissertationso pamphle
Page 207 and 208: Example:Squirrel food [crank mail]2
Page 209 and 210: BRIEF DESCRIPTION OF CHANGE:New rul
Page 211 and 212: o Artificiality or organic nature o
Page 213 and 214: 2.3.18Discuss replacing the word "p
Page 215 and 216: Appendix 7: DateDACS REVISION:Submi
Page 217 and 218: Appendix 8: ExtentDACS REVISION:Sub
Page 219 and 220: Appendix 9: Name of Creator(s)DACS
Page 221 and 222: Appendix 10:Administrative/Biograph
Page 223 and 224: Appendix 12: System of ArrangementD
Page 225 and 226: these is "Arranged by subject but i
Page 227 and 228: Appendix 13:Technical AccessDACS RE
Page 229 and 230: Appendix 15: AppendicesDACS REVISIO
Page 231 and 232: Revision Comments 2012Comment summa
Page 233 and 234: knowledge. These days, whethersomet
Page 235 and 236: 2.3 Title Element The use of “dev
Page 237 and 238: -- shouldn't the two new examplesha
Page 239 and 240: person. Comment: Since theserules a
Page 241 and 242: sources”?2.5.7 last example: add
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Page 245 and 246: questionable element, not afterthe
Page 247 and 248: in the text, in a footnote, or in a
Page 249 and 250: guidance on (and examples of) thisw
Page 251 and 252: families?5 What is the role now for
Page 253: It would be too much to expectarchi
Page 257 and 258: archival authority data lostbecause
Page 259 and 260: no need for this part of thecontent
Page 261 and 262: this rule over verbatim fromChapter
Page 263 and 264: First, thanks for providing a redli
Page 265 and 266: Director, Archival Technical Servic
Page 267 and 268: Collection Contents: Action: DACS R
Page 269 and 270: [yyyy]BLANK ---BLANK --- electroni
Page 271 and 272: Dear Gordon,Thanks very much for al
Page 273 and 274: of discrete descriptive elements th
Page 275 and 276: Variant name(s): Clark, Charles Jos
Page 277 and 278: W.P.A.(Works Progress Administratio
Page 279 and 280: United States. National Archives an
Page 281 and 282: Minnesota. Division of Game and Fis
Page 283 and 284: ISO 8601-Data elements and intercha
Page 285 and 286: Tufts University Digital Collection
Page 287 and 288: I am submitting a document of compi
Page 289 and 290: 2.5.7: Also 2 new examples are abou
Page 291 and 292: Indicate a probable date by adding
Page 293 and 294: I have one specific observation abo
Page 295 and 296: ules for describing items, is large
Page 297 and 298: Optimal levelrequirementsPlace of p
Page 299 and 300: ReproductionsSize/dimension:Require
Page 301 and 302: DACS notesWill need to update intro
Page 303 and 304: ‣ enable users to query social pr
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documents also provide at-a-glance
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Records Administration have been en
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egulation and shareholder actions,c
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primary categories of access points
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while meaningless to almost every r
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“Consistency requires that the na
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Description and Encoding Examples1.
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Family: "Dos o más personas relaci
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The Scope and Content element is in
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Manuscripts and ArchivesYale Univer
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2.2. Chapter 1. Levels of Descripti
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Christine--Christine D. de Catanzar
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!!!T H E SO C I E T Y O F A M E RI
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archivists, seven U.S. archivists,
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%"&'!The Overview of Archival Descr
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xDESCRIBING ARCHIVES: A CONTENT STA
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consistently within the institution
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equire different rules to describe
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xviDESCRIBING ARCHIVES: A CONTENT S
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codes may be found in the MARC 21 d
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Guidance on the formation of geogra
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xxiiDESCRIBING ARCHIVES: A CONTENT
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LEVELS OF DESCRIPTION 13
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2.3.16. If the records of more than
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Actions and conventions include but
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11.14. Briefly describe the nature
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names. In case of doubt, do not con
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Swedish: See Scandinavian languages
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&#7=C&>>>&12.9. E N T R Y O F O T H
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12.15C. Do not add other titles or
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,
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administrative acquisition records,
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13.4B. General Rule13.4B1. Add to t
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14.1B. Romanization 7314.1B1. If th
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14.2C. Variant Forms of Names Found
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14.3C2. Ancient and International B
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_/c&FRV>>&If, however, the name is
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14.4C2. Names of Countries, States,
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14.5B. Citations of Honors14.5B1. O
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14.7. Conferences, Congresses, Meet
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14.8B. Additions14.8B1. As instruct
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14.15B. If the parent bodies are en
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is likely to be, used by another ag
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G raphic materials Documents in the
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the records of another individual o
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Gregory A. Pass; Association of Col
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2003. Available online at: (accesse
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Washington D.C.: Library of Congres
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6 Relating corporate bodies, person
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11.17 Explanation of the relationsh
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236 DESCRIBING ARCHIVES: A CONTENT
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Swine Influenza Immunization Progra
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Herndon-Weik Collection of Lincolni
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:!"#)OK)"-3*1@)'A0
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&Bacot Family Papers& 11-& & /_d#1-
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Swine Influenza Immunization Progra
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& )11& -1& &,OAAO;W=Y&dQ=6C?&D>&Y&#
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in surnames with prefixes (12.5D1),
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dates of relationship of related pe
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place names (13.4F1, 13.5B), 156, 1
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originalsdefinition, 205destruction
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software requirements (4.3.6), 4849
show all

Appendix A - Society of American Archivists

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