Appendix A - Society of American Archivists

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and punctuationTranscription:DACSrecommendsusing companionstandards fortranscriptionrules.UnpublishedCollections andSingle itemss.n. and ca. ok4C11 use [s.n.] if unknown, suppliedpublisher namesRDA alternative: use approximately insteadof ca.Use cm or mm or diamRDA alternative: use diameterPrinciple III.2.2: Rules provide for accuraterepresentations of the entity as it describesitself, notably through instructions regardingtranscription, transposition, and omission.0G. Transcribe information in the form andorder in which it is presented in the source…I.4: scope includes items, collections,published and unpublished0A: unpublished “(though they may exist inmultiple instances)”7a4.1 distinguished between local andgeneral notes with general notes valid for allinstances of material and local notesapplying only to example in hand, even ifpublished or available in multiples (so allphotos would technically use local notes, aswould unique works like drawings)p. 7: instructions for collection-level recordsgrouped as an appendixX, p. 19: Groups of items mentioned inprecataloging decisions, expanded in x.1.10A: For instructions on catalogingcollections, whether assembled prior toacquisition (e.g. by an artist or collector) orlocally for cataloging purposes, see AppendixB.5D2.1 example of a roll of negatives: 36photographs : safety negatives ; 35 mm (rollformat), is this multipart?1B5.2 Is “Lower West Side, Buffalo, N.Y.,1972-77” an example for a multipartresource or collection?7B17 Relationship note. When material isrelated by provenance or hierarchy to alarger unit or collection, give the title orother designation for the larger unit orcollection…X.1.1: “Transcription of text, central to many2.5.3: footnote 32 recommends spelling outextent terms instead of abbreviating them4.4.9: no mention of logo for “c”“archivists rarely transcribe descriptiveinformation directly from archival materials;rather, they summarize or interpolateinformation that appears in the materials orsupply information from appropriate externalsources…” (p. 3)2.3.2 “When recording a formal title,transcribe the information according to theappropriate standard. Some companionstandards are suggested in Appendix B. Rulesfor transcribing formal titles are not providedhere.Aggregations of documents (largelyunpublished) (p. xi)“A single item may be described in minutedetail, whether or not it is part of a largerbody of material.” (p. xiii)Rules may be applied to discrete items (p. 3)Item level examples in 2.3.22Action: DACS Revision Page 125 of 158 0113-II-A-DACS
ules for describing items, is largelyirrelevant for collections, resulting in simplerinstructions.” [MLF not sure this last part istrue]Action: DACS Revision Page 126 of 158 0113-II-A-DACS
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Agenda Item II.A.Society of America
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APPENDIX A: Full text of revisionD
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ContentsPrefaceAcknowledgementsStat
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PrefaceDescribing Archives: A Conte
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Finally, the subcommittee considers
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DACS 2013 DACS 2004Minimum, Optimum
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Statement of PrinciplesThe followin
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serves to identify archival materia
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which the descriptive system is ent
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Overview of Archival DescriptionThe
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Access points fall into six broad c
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created. Examples of such concepts
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PART IDescribing Archival Materials
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documents and other acquisition rec
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CHAPTER 1Levels of DescriptionArchi
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Requirements for Single-level Descr
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Multilevel RequiredThe top level of
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12 DESCRIBING ARCHIVES: A CONTENT S
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General Rules2.1.2. Record a refere
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2.2 Name and Location of Repository
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2.3.3. When devising title informat
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Paul Hibbet Clyde and Mary Kestler
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Coalition to Stop Trident recordsSt
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2.4 Date Element (Required)Purpose
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2.4.8. When further accruals are ex
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No dates2.4.16. When recording date
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General Rules2.5.3. Record the nume
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approximately 275 digital image and
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Commentary: When describing the rec
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Item title: Biography of Gardiner G
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2.7.5. Where the administrative/bio
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1886 Born 14 October, Fayetteville,
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lessons in voice and piano at Weste
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of the Texas Commission on Interrac
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long-range planning effort for capi
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Other Significant Information2.7.33
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Exclusions3.1.1. Record information
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File contains telex printouts of al
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Subseries 5, Alden Stevens, 1941-19
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the period of closure or the date w
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The audio cassettes are located in
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The Personnel Master File contains
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archives preserving the work is loc
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4.5 Languages and Scripts of the Ma
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4.6 Finding Aids Element (Added Val
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CHAPTER 5Acquisition and Appraisal
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5.2 Immediate Source of Acquisition
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5.3 Appraisal, Destruction, and Sch
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5.4 Accruals Element (Added Value)P
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6.1.6. Record any identifying numbe
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6.2.4. If appropriate, record infor
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The following sources provide addit
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CHAPTER 7Notes Element7.1 Notes Ele
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Actions and conventions include but
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Francis Ellingwood Abbot papers, An
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Archivist and Date8.1.5. Record the
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Introduction to Describing Creators
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eferences to related names and vari
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CHAPTER 9Archival Authority Records
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of the elements defined by DACS, bu
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a work that might reasonably be sou
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CHAPTER 11Description of the Person
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ut returned to South Dakota to help
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Farmers’ spouses (occupation; fro
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Historical Summary (11.2.1):Thomas
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personEAC-CPF encoding indicating t
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n 78095825Type of Related Entity (1
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ARC-ID-976172 (unique identifier as
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Biographical data assembled by Lael
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US MMeT-C UA032Boston School of Occ
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Archival Authority RecordForm of th
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Date(s) of Authority Record Creatio
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APPENDIX A2004 PrefaceArchives, Per
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has been officially sanctioned at l
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KRIS KIESLINGCo-chair, CUSTARD Proj
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Waverly B. Lowell and Tawny Ryan Ne
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The Moving Image Genre-Form Guide.
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VRA Core Schema and Documentation.
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2.7.30 Amalgamations andmergersl-ea
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example here)2.2 Name and Location
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12.2 Type of related entity -12.3 N
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2.5 Extent and subelements, ,, rec
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7 Notes 3.6.1 Note8 Description con
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and 2012 creating a draft revision.
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Availability of DACSTS-DACS strongl
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Revision Comments 2011All comments
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create an abstract, but that “suc
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Clarifying wording, specifically us
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Appendix 1: Not related to textDACS
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Appendix 2: Potential New MaterialD
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widely known, such as NOW for Natio
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Appendix 3 Introductory TextDACS RE
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o the description indicates the sou
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Choosing between personal/family an
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Appendix 5: Reference CodeDACS REVI
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Appendix 6: TitleDACS REVISION:Subm
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NB: I realize that as a member of T
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Affiliation: Harvard University / S
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-----------------------------------
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Perhaps we need to make a reference
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o theses and dissertationso pamphle
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Example:Squirrel food [crank mail]2
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BRIEF DESCRIPTION OF CHANGE:New rul
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o Artificiality or organic nature o
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2.3.18Discuss replacing the word "p
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Appendix 7: DateDACS REVISION:Submi
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Appendix 8: ExtentDACS REVISION:Sub
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Appendix 9: Name of Creator(s)DACS
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Appendix 10:Administrative/Biograph
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Appendix 12: System of ArrangementD
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these is "Arranged by subject but i
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Appendix 13:Technical AccessDACS RE
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Appendix 15: AppendicesDACS REVISIO
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Revision Comments 2012Comment summa
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knowledge. These days, whethersomet
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2.3 Title Element The use of “dev
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-- shouldn't the two new examplesha
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person. Comment: Since theserules a
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sources”?2.5.7 last example: add
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Page 263 and 264: First, thanks for providing a redli
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Page 267 and 268: Collection Contents: Action: DACS R
Page 269 and 270: [yyyy]BLANK ---BLANK --- electroni
Page 271 and 272: Dear Gordon,Thanks very much for al
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Page 275 and 276: Variant name(s): Clark, Charles Jos
Page 277 and 278: W.P.A.(Works Progress Administratio
Page 279 and 280: United States. National Archives an
Page 281 and 282: Minnesota. Division of Game and Fis
Page 283 and 284: ISO 8601-Data elements and intercha
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Page 287 and 288: I am submitting a document of compi
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Page 293: I have one specific observation abo
Page 297 and 298: Optimal levelrequirementsPlace of p
Page 299 and 300: ReproductionsSize/dimension:Require
Page 301 and 302: DACS notesWill need to update intro
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Page 319 and 320: Family: "Dos o más personas relaci
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Page 333 and 334: archivists, seven U.S. archivists,
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Page 339 and 340: consistently within the institution
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codes may be found in the MARC 21 d
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Guidance on the formation of geogra
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xxiiDESCRIBING ARCHIVES: A CONTENT
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LEVELS OF DESCRIPTION 13
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11.14. Briefly describe the nature
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Swedish: See Scandinavian languages
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&#7=C&>>>&12.9. E N T R Y O F O T H
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administrative acquisition records,
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14.2C. Variant Forms of Names Found
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14.3C2. Ancient and International B
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14.4C2. Names of Countries, States,
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14.5B. Citations of Honors14.5B1. O
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14.7. Conferences, Congresses, Meet
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14.8B. Additions14.8B1. As instruct
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236 DESCRIBING ARCHIVES: A CONTENT
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Swine Influenza Immunization Progra
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Herndon-Weik Collection of Lincolni
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Swine Influenza Immunization Progra
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in surnames with prefixes (12.5D1),
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dates of relationship of related pe
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place names (13.4F1, 13.5B), 156, 1
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originalsdefinition, 205destruction
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software requirements (4.3.6), 4849
show all

Appendix A - Society of American Archivists

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