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Agenda Item II.A.Society of America
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APPENDIX A: Full text of revisionD
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ContentsPrefaceAcknowledgementsStat
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PrefaceDescribing Archives: A Conte
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Finally, the subcommittee considers
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DACS 2013 DACS 2004Minimum, Optimum
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Statement of PrinciplesThe followin
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serves to identify archival materia
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which the descriptive system is ent
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Overview of Archival DescriptionThe
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Access points fall into six broad c
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created. Examples of such concepts
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PART IDescribing Archival Materials
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documents and other acquisition rec
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CHAPTER 1Levels of DescriptionArchi
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Requirements for Single-level Descr
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Multilevel RequiredThe top level of
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12 DESCRIBING ARCHIVES: A CONTENT S
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General Rules2.1.2. Record a refere
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2.2 Name and Location of Repository
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2.3.3. When devising title informat
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Paul Hibbet Clyde and Mary Kestler
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Coalition to Stop Trident recordsSt
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2.4 Date Element (Required)Purpose
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2.4.8. When further accruals are ex
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No dates2.4.16. When recording date
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General Rules2.5.3. Record the nume
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approximately 275 digital image and
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Commentary: When describing the rec
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Item title: Biography of Gardiner G
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2.7.5. Where the administrative/bio
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1886 Born 14 October, Fayetteville,
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lessons in voice and piano at Weste
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of the Texas Commission on Interrac
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long-range planning effort for capi
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Other Significant Information2.7.33
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Exclusions3.1.1. Record information
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File contains telex printouts of al
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Subseries 5, Alden Stevens, 1941-19
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the period of closure or the date w
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The audio cassettes are located in
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The Personnel Master File contains
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archives preserving the work is loc
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4.5 Languages and Scripts of the Ma
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4.6 Finding Aids Element (Added Val
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CHAPTER 5Acquisition and Appraisal
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5.2 Immediate Source of Acquisition
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5.3 Appraisal, Destruction, and Sch
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5.4 Accruals Element (Added Value)P
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6.1.6. Record any identifying numbe
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6.2.4. If appropriate, record infor
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The following sources provide addit
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CHAPTER 7Notes Element7.1 Notes Ele
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Actions and conventions include but
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Francis Ellingwood Abbot papers, An
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Archivist and Date8.1.5. Record the
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Introduction to Describing Creators
- Page 119 and 120:
eferences to related names and vari
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CHAPTER 9Archival Authority Records
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of the elements defined by DACS, bu
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a work that might reasonably be sou
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CHAPTER 11Description of the Person
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ut returned to South Dakota to help
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Farmers’ spouses (occupation; fro
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Historical Summary (11.2.1):Thomas
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personEAC-CPF encoding indicating t
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n 78095825Type of Related Entity (1
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ARC-ID-976172 (unique identifier as
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Biographical data assembled by Lael
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US MMeT-C UA032Boston School of Occ
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Archival Authority RecordForm of th
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Date(s) of Authority Record Creatio
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APPENDIX A2004 PrefaceArchives, Per
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has been officially sanctioned at l
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KRIS KIESLINGCo-chair, CUSTARD Proj
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Waverly B. Lowell and Tawny Ryan Ne
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The Moving Image Genre-Form Guide.
- Page 159 and 160:
VRA Core Schema and Documentation.
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2.7.30 Amalgamations andmergersl-ea
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example here)2.2 Name and Location
- Page 165 and 166:
12.2 Type of related entity -12.3 N
- Page 167 and 168:
2.5 Extent and subelements, ,, rec
- Page 169 and 170:
7 Notes 3.6.1 Note8 Description con
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and 2012 creating a draft revision.
- Page 173 and 174:
Availability of DACSTS-DACS strongl
- Page 175 and 176:
Revision Comments 2011All comments
- Page 177 and 178:
create an abstract, but that “suc
- Page 179 and 180:
Clarifying wording, specifically us
- Page 181 and 182:
Appendix 1: Not related to textDACS
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Appendix 2: Potential New MaterialD
- Page 185 and 186:
widely known, such as NOW for Natio
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Appendix 3 Introductory TextDACS RE
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o the description indicates the sou
- Page 191 and 192:
Choosing between personal/family an
- Page 193 and 194:
Appendix 5: Reference CodeDACS REVI
- Page 195 and 196:
Appendix 6: TitleDACS REVISION:Subm
- Page 197 and 198:
NB: I realize that as a member of T
- Page 199 and 200:
Affiliation: Harvard University / S
- Page 201 and 202:
-----------------------------------
- Page 203 and 204:
Perhaps we need to make a reference
- Page 205 and 206:
o theses and dissertationso pamphle
- Page 207 and 208:
Example:Squirrel food [crank mail]2
- Page 209 and 210:
BRIEF DESCRIPTION OF CHANGE:New rul
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o Artificiality or organic nature o
- Page 213 and 214:
2.3.18Discuss replacing the word "p
- Page 215 and 216:
Appendix 7: DateDACS REVISION:Submi
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Appendix 8: ExtentDACS REVISION:Sub
- Page 219 and 220:
Appendix 9: Name of Creator(s)DACS
- Page 221 and 222:
Appendix 10:Administrative/Biograph
- Page 223 and 224:
Appendix 12: System of ArrangementD
- Page 225 and 226:
these is "Arranged by subject but i
- Page 227 and 228:
Appendix 13:Technical AccessDACS RE
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Appendix 15: AppendicesDACS REVISIO
- Page 231 and 232:
Revision Comments 2012Comment summa
- Page 233 and 234:
knowledge. These days, whethersomet
- Page 235 and 236:
2.3 Title Element The use of “dev
- Page 237 and 238:
-- shouldn't the two new examplesha
- Page 239 and 240:
person. Comment: Since theserules a
- Page 241 and 242:
sources”?2.5.7 last example: add
- Page 243 and 244:
p. 105, paragraph 3 This 2 nd to la
- Page 245 and 246:
questionable element, not afterthe
- Page 247 and 248:
in the text, in a footnote, or in a
- Page 249 and 250:
guidance on (and examples of) thisw
- Page 251 and 252:
families?5 What is the role now for
- Page 253 and 254:
It would be too much to expectarchi
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the chapter.2.3.8 Rule is explicitl
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archival authority data lostbecause
- Page 259 and 260:
no need for this part of thecontent
- Page 261 and 262:
this rule over verbatim fromChapter
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First, thanks for providing a redli
- Page 265 and 266:
Director, Archival Technical Servic
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Collection Contents: Action: DACS R
- Page 269 and 270:
[yyyy]BLANK ---BLANK --- electroni
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Dear Gordon,Thanks very much for al
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of discrete descriptive elements th
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Variant name(s): Clark, Charles Jos
- Page 277 and 278:
W.P.A.(Works Progress Administratio
- Page 279 and 280:
United States. National Archives an
- Page 281 and 282:
Minnesota. Division of Game and Fis
- Page 283 and 284:
ISO 8601-Data elements and intercha
- Page 285 and 286:
Tufts University Digital Collection
- Page 287 and 288:
I am submitting a document of compi
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2.5.7: Also 2 new examples are abou
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Indicate a probable date by adding
- Page 293 and 294:
I have one specific observation abo
- Page 295 and 296:
ules for describing items, is large
- Page 297 and 298:
Optimal levelrequirementsPlace of p
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ReproductionsSize/dimension:Require
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DACS notesWill need to update intro
- Page 303 and 304:
‣ enable users to query social pr
- Page 305 and 306:
documents also provide at-a-glance
- Page 307 and 308:
Records Administration have been en
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egulation and shareholder actions,c
- Page 311 and 312:
primary categories of access points
- Page 313 and 314:
while meaningless to almost every r
- Page 315 and 316:
“Consistency requires that the na
- Page 317 and 318:
Description and Encoding Examples1.
- Page 319 and 320:
Family: "Dos o más personas relaci
- Page 321 and 322:
The Scope and Content element is in
- Page 323 and 324:
Manuscripts and ArchivesYale Univer
- Page 325 and 326:
2.2. Chapter 1. Levels of Descripti
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Christine--Christine D. de Catanzar
- Page 329 and 330:
!!!T H E SO C I E T Y O F A M E RI
- Page 331 and 332:
JB! H+2&5+3!?&5+*$&26!G2+4+056!JBA!
- Page 333 and 334:
archivists, seven U.S. archivists,
- Page 335 and 336:
%"&'!The Overview of Archival Descr
- Page 337 and 338:
xDESCRIBING ARCHIVES: A CONTENT STA
- Page 339 and 340:
consistently within the institution
- Page 341 and 342:
equire different rules to describe
- Page 343 and 344:
xviDESCRIBING ARCHIVES: A CONTENT S
- Page 345 and 346:
codes may be found in the MARC 21 d
- Page 347 and 348:
Guidance on the formation of geogra
- Page 349 and 350:
xxiiDESCRIBING ARCHIVES: A CONTENT
- Page 352 and 353:
%+,1*@G3,4*+),*))2-.31454+6)!137480
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2-.314?,48-)HG,?G,.))The applicatio
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LEVELS OF DESCRIPTION 13
- Page 364 and 365:
Z-+-109)"G9-.)2.1.2. Record a refer
- Page 366 and 367:
"(=05*F!
- Page 368 and 369:
OPQ))B4,9-)'9-
- Page 370 and 371:
elsewhere in the descriptive record
- Page 372 and 373:
2.3.16. If the records of more than
- Page 374 and 375:
d?[B=&'>&HQQAVC
- Page 376 and 377:
OPR))20,-)'9-+$0'!3+6%*$>+3Z!$0%2=3
- Page 378 and 379:
2.4.7. If the materials comprising
- Page 380 and 381:
*)@0,-.)2.4.16. When recording date
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Z-+-109)"G9-.)2.5.3. Record the num
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&*&AO
- Page 386 and 387:
OPT))>0
- Page 388 and 389:
applied from a controlled vocabular
- Page 390 and 391:
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- Page 392 and 393:
`Bb&iQ
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- Page 396 and 397:
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- Page 398 and 399:
L6B&,Q\AV?;A&DBPQ
- Page 400 and 401:
Administrative history for the Phys
- Page 402 and 403:
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- Page 404 and 405:
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- Page 406 and 407:
E X A MP L ES O F E N C O DIN G F O
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- Page 410 and 411:
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- Page 412 and 413:
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- Page 414 and 415:
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- Page 418 and 419:
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E X A MP L ES O F E N C O DIN G F O
- Page 422 and 423:
E X A MP L ES O F E N C O DIN G F O
- Page 424 and 425:
;&O;ABM&7Q&76B&PQ;7B;7&QZ&76B&b
- Page 426 and 427:
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- Page 445 and 446: Actions and conventions include but
- Page 447 and 448: DESCRIBING ARCHIVES: A CONTENT STAN
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- Page 455 and 456: the authority entry (i.e., a standa
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- Page 459 and 460: H6?
- Page 461 and 462: #$!/B'")K_)!@$0'!5#+!4&5+*$&26!6#(=
- Page 463 and 464: that provide the information necess
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- Page 471 and 472: 8
- Page 473 and 474: #$!/B'"))KK^))!G,7*14,I)"-3*1@.)/G1
- Page 475 and 476: creators by providing descriptions
- Page 477 and 478: !aB+!*+%(*3+3!&6!&!9&*&22+2!,(*4!(,
- Page 479 and 480: 9.10. Optionally, record pseudonyms
- Page 481 and 482: H>a>/>&2HQ
- Page 483 and 484: jQ;O;W&2,0+=-*$+a!,($A!/(-!b!/(=.*-
- Page 485 and 486: 9.32. Indicate by codes or text whe
- Page 487 and 488: 11.14. Briefly describe the nature
- Page 489 and 490: N[?O;7B;?;PB37?7C=UAB\B7BADB8\?PBAN
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- Page 499 and 500: However, the rules for formation of
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- Page 503 and 504: a) the naany);b) the name that appe
- Page 505 and 506: 12.2C. Change of Name12.2C1. If a p
- Page 507 and 508: In case of doubt, choose the Latin
- Page 509 and 510: If a name is written in more than o
- Page 511 and 512: 12.5B. Element other than the First
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- Page 515 and 516: GQ;WY&K=?~P&\B&(Netherlander)&EC&d?
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- Page 531 and 532: &dQ6;=Q;Y&]?
- Page 533 and 534: 12.22-12.28 DACS does not have rule
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- Page 537 and 538: &D?[=BR&2^)6%!$,!85+5&dB)5&13.4E. O
- Page 539 and 540: 190 DESCRIBING ARCHIVES: A CONTENT
- Page 541 and 542: of doubt, omit the periods, etc. Do
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.;O7?&c) a name beginning with the
- Page 551 and 552:
14.4C4. Changes of Name of Jurisdic
- Page 553 and 554:
14.6. G O V E RN M E N TS: A DDI T
- Page 555 and 556:
14.7B4 Location. Add the name of th
- Page 557 and 558:
If there are two or more places of
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[B&&9%)%5(=.!^+)-*-0-%!(Name: Resea
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TYPE 6. A legislative body (see als
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(?-3409)"G9-._
- Page 569 and 570:
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- Page 571 and 572:
14.23. C O UR TS14.23A. Civil and C
- Page 573 and 574:
If the name of such a component bra
- Page 575 and 576:
If it is uncertain that a delegatio
- Page 577 and 578:
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- Page 579 and 580:
&230 DESCRIBING ARCHIVES: A CONTENT
- Page 581 and 582:
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- Page 583 and 584:
Access tools A generic term encompa
- Page 585 and 586:
Date(s) of reproduction The date(s)
- Page 587 and 588:
Parallel name An authorized form of
- Page 589 and 590:
240 DESCRIBING ARCHIVES: A CONTENT
- Page 591 and 592:
Waverly B. Lowell and Tawny Ryan Ne
- Page 593 and 594:
Medical Subject Headings. Bethesda,
- Page 595 and 596:
20,0)(,1G3,G1-)(,0+@01@.)Encoded Ar
- Page 597 and 598:
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- Page 601 and 602:
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2 Choice of access points Overview
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B059-)#Q`));'""6=),*)%"&')ISAAR(CP
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- Page 613 and 614:
4.4 Conditions governing 540reprod
- Page 615 and 616:
B059-)#W`))2!#(),*);'""6=)DACS ISAA
- Page 618 and 619:
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&N?AA
- Page 622 and 623:
NA=P&7R8BSTPQ[VO;BATU&N6B?AU(Q\\BP7
- Page 624 and 625:
Bacot Family PapersNmM[\&@B1T&B;PQA
- Page 626 and 627:
FULL EAD AND MARC 21 EXAMPLES 241/P
- Page 628 and 629:
FULL EAD AND MARC 21 EXAMPLES 243.N
- Page 630 and 631:
FULL EAD AND MARC 21 EXAMPLES 245-!
- Page 632 and 633:
FULL EAD AND MARC 21 EXAMPLES 247NA
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NAOAU&NPQ;7?O;B
- Page 636 and 637:
FULL EAD AND MARC 21 EXAMPLES 251.N
- Page 638 and 639:
FULL EAD AND MARC 21 EXAMPLES 253N8
- Page 640 and 641:
FULL EAD AND MARC 21 EXAMPLES 255NP
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FULL EAD AND MARC 21 EXAMPLES 257NB
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FULL EAD AND MARC 21 EXAMPLES 259_O
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FULL EAD AND MARC 21 EXAMPLES 261.N
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FULL EAD AND MARC 21 EXAMPLES 263NP
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FULL EAD AND MARC 21 EXAMPLES 265NC
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FULL EAD AND MARC 21 EXAMPLES 267NP
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N:AOAU&N:P1%U&NP1%U&N:P1%U&NP1%U&NA
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- Page 662 and 663:
Field book of James C. Duane.N,dFNV
- Page 664 and 665:
Index*"$$'+&,-./032),Index will nee
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conventional namescorporate bodies
- Page 668 and 669:
name segment in Title Element (2.3.
- Page 670 and 671:
conferences (14.7B4), 174consulates
- Page 672 and 673:
RAD. see Rules for Archival Descrip
- Page 674:
transfer documents, 59, 61transfer