Appendix A - Society of American Archivists

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Gregory A. Pass; Association of College and Research Libraries. Rare Books andManuscripts Section. Bibliographic Standards Committee. Descriptive cataloging ofancient, medieval, Renaissance, and early modern manuscripts. Chicago : Association ofCollege and Research Libraries, 2002.Data Value Standards/ThesauriArt & Architecture Thesaurus, Version 3.0. Los Angeles: The J. Paul Getty Trust, 2000.Available online at: (accessed May2012)Categories for the Description of Works of Art. Version 2.0. Los Angeles: The J. PaulGetty Trust and College Art Association, Inc., 2000. Available online at: (accessed April2004)Dictionary of Occupational Titles, 4th ed., rev. Washington, DC: U.S. Department ofLabor, Employment and Training Administration, U.S. Employment Service, 1991.Available online at: (accessed May 2012)Library of Congress Authorities. Washington, DC: The Library of Congress. Availableonline at: . This resource covers subjects, names (bothpersonal and corporate), and titles. (accessed May 2012)Library of Congress Authorities and Vocabularies. Washington D.C: The Library ofCongress. Available online at http://id.loc.gov/ (accessed May 2012). This resourcescovers the following authorities:LC Subject HeadingsLC Name Authority FileLC Children's Subject HeadingsLC Genre/Form TermsThesaurus for Graphic MaterialsMARC RelatorsMARC CountriesMARC Geographic AreasMARC LanguagesISO639-1 LanguagesISO639-2 LanguagesISO639-5 LanguagesMedical Subject Headings. Bethesda, MD: National Library of Medicine, 2003.Available online at: (accessed May2012)130 DESCR IB IN G ARCH IVE S: A CON TENT STAND ARD
The Moving Image Genre-Form Guide. Compiled by Brian Taves, Judi Hoffman, andKaren Lund. Coordinated by Motion Picture, Broadcasting, and Recorded SoundDivision, Library of Congress, 1998. Available online at: (accessed May 2012)Revised Nomenclature for Museum Cataloging: A Revised and Expanded Version ofRobert G. Chenhall's System for Classifying Man-made Objects. Edited by James R.Blackaby and Patricia Greeno. Nashville, Tenn.: AASLH Press, 1989.Thesaurus for Graphic Materials I: Subject Terms (TGM I). Compiled by the Prints andPhotographs Division, Library of Congress. Washington, D.C.: Cataloging DistributionService, Library of Congress, 1995. Available online at: (accessed May 2012)Thesaurus for Graphic Materials II: Genre and Physical Characteristics Terms (TGMII). Compiled by the Prints and Photographs Division, Library of Congress.Washington, D.C.: Cataloging Distribution Service, Library of Congress, 1995.Available online at: (accessed May 2012)Getty Thesaurus of Geographic Names, Version 3.0. Los Angeles: The J. Paul GettyTrust, 2000. Available online at : (accessed May2012)Unesco Thesaurus: A Structured List of Descriptors for Indexing and RetrievingLiterature in the Fields of Education, Science, Social and Human Science, Culture,Communication and Information. Paris: Unesco Publishing, 1995. Available online at: and (accessed May 2012)Union List of Artists' Names, Version 3.0. Los Angeles: The J. Paul Getty Trust, 2000.Available online at : (accessed May2012)USMARC Code List for Countries. Prepared by Network Development and MARCStandards Office. Washington: Library of Congress Cataloging Distribution Service,2003. Available online at: (accessed May2012)USMARC Code List for Languages. Prepared by Network Development and MARCStandards Office. Washington: Library of Congress Cataloging Distribution Service,2003. Available online at: (accessed May2012)CROSS WA LKS 131
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Agenda Item II.A.Society of America
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APPENDIX A: Full text of revisionD
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ContentsPrefaceAcknowledgementsStat
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PrefaceDescribing Archives: A Conte
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Finally, the subcommittee considers
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DACS 2013 DACS 2004Minimum, Optimum
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Statement of PrinciplesThe followin
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serves to identify archival materia
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which the descriptive system is ent
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Overview of Archival DescriptionThe
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Access points fall into six broad c
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created. Examples of such concepts
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PART IDescribing Archival Materials
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documents and other acquisition rec
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CHAPTER 1Levels of DescriptionArchi
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Requirements for Single-level Descr
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Multilevel RequiredThe top level of
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12 DESCRIBING ARCHIVES: A CONTENT S
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General Rules2.1.2. Record a refere
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2.2 Name and Location of Repository
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2.3.3. When devising title informat
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Paul Hibbet Clyde and Mary Kestler
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Coalition to Stop Trident recordsSt
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2.4 Date Element (Required)Purpose
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2.4.8. When further accruals are ex
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No dates2.4.16. When recording date
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General Rules2.5.3. Record the nume
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approximately 275 digital image and
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Commentary: When describing the rec
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Item title: Biography of Gardiner G
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2.7.5. Where the administrative/bio
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1886 Born 14 October, Fayetteville,
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lessons in voice and piano at Weste
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of the Texas Commission on Interrac
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long-range planning effort for capi
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Other Significant Information2.7.33
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Exclusions3.1.1. Record information
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File contains telex printouts of al
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Subseries 5, Alden Stevens, 1941-19
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the period of closure or the date w
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The audio cassettes are located in
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The Personnel Master File contains
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archives preserving the work is loc
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4.5 Languages and Scripts of the Ma
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4.6 Finding Aids Element (Added Val
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CHAPTER 5Acquisition and Appraisal
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5.2 Immediate Source of Acquisition
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5.3 Appraisal, Destruction, and Sch
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5.4 Accruals Element (Added Value)P
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6.1.6. Record any identifying numbe
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6.2.4. If appropriate, record infor
Page 106 and 107: The following sources provide addit
Page 108 and 109: CHAPTER 7Notes Element7.1 Notes Ele
Page 110 and 111: Actions and conventions include but
Page 112 and 113: Francis Ellingwood Abbot papers, An
Page 114 and 115: Archivist and Date8.1.5. Record the
Page 117 and 118: Introduction to Describing Creators
Page 119 and 120: eferences to related names and vari
Page 121 and 122: CHAPTER 9Archival Authority Records
Page 123 and 124: of the elements defined by DACS, bu
Page 125 and 126: a work that might reasonably be sou
Page 127 and 128: CHAPTER 11Description of the Person
Page 129 and 130: ut returned to South Dakota to help
Page 131 and 132: Farmers’ spouses (occupation; fro
Page 133 and 134: Historical Summary (11.2.1):Thomas
Page 135 and 136: personEAC-CPF encoding indicating t
Page 137 and 138: n 78095825Type of Related Entity (1
Page 139 and 140: ARC-ID-976172 (unique identifier as
Page 141 and 142: Biographical data assembled by Lael
Page 143 and 144: US MMeT-C UA032Boston School of Occ
Page 145 and 146: Archival Authority RecordForm of th
Page 147 and 148: Date(s) of Authority Record Creatio
Page 149 and 150: APPENDIX A2004 PrefaceArchives, Per
Page 151 and 152: has been officially sanctioned at l
Page 153 and 154: KRIS KIESLINGCo-chair, CUSTARD Proj
Page 155: Waverly B. Lowell and Tawny Ryan Ne
Page 159 and 160: VRA Core Schema and Documentation.
Page 161 and 162: 2.7.30 Amalgamations andmergersl-ea
Page 163 and 164: example here)2.2 Name and Location
Page 165 and 166: 12.2 Type of related entity -12.3 N
Page 167 and 168: 2.5 Extent and subelements, ,, rec
Page 169 and 170: 7 Notes 3.6.1 Note8 Description con
Page 171 and 172: and 2012 creating a draft revision.
Page 173 and 174: Availability of DACSTS-DACS strongl
Page 175 and 176: Revision Comments 2011All comments
Page 177 and 178: create an abstract, but that “suc
Page 179 and 180: Clarifying wording, specifically us
Page 181 and 182: Appendix 1: Not related to textDACS
Page 183 and 184: Appendix 2: Potential New MaterialD
Page 185 and 186: widely known, such as NOW for Natio
Page 187 and 188: Appendix 3 Introductory TextDACS RE
Page 189 and 190: o the description indicates the sou
Page 191 and 192: Choosing between personal/family an
Page 193 and 194: Appendix 5: Reference CodeDACS REVI
Page 195 and 196: Appendix 6: TitleDACS REVISION:Subm
Page 197 and 198: NB: I realize that as a member of T
Page 199 and 200: Affiliation: Harvard University / S
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Page 203 and 204: Perhaps we need to make a reference
Page 205 and 206: o theses and dissertationso pamphle
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Example:Squirrel food [crank mail]2
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BRIEF DESCRIPTION OF CHANGE:New rul
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o Artificiality or organic nature o
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2.3.18Discuss replacing the word "p
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Appendix 7: DateDACS REVISION:Submi
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Appendix 8: ExtentDACS REVISION:Sub
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Appendix 9: Name of Creator(s)DACS
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Appendix 10:Administrative/Biograph
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Appendix 12: System of ArrangementD
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these is "Arranged by subject but i
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Appendix 13:Technical AccessDACS RE
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Appendix 15: AppendicesDACS REVISIO
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Revision Comments 2012Comment summa
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knowledge. These days, whethersomet
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2.3 Title Element The use of “dev
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-- shouldn't the two new examplesha
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person. Comment: Since theserules a
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sources”?2.5.7 last example: add
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p. 105, paragraph 3 This 2 nd to la
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questionable element, not afterthe
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in the text, in a footnote, or in a
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guidance on (and examples of) thisw
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families?5 What is the role now for
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It would be too much to expectarchi
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the chapter.2.3.8 Rule is explicitl
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archival authority data lostbecause
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no need for this part of thecontent
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this rule over verbatim fromChapter
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First, thanks for providing a redli
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Director, Archival Technical Servic
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Collection Contents: Action: DACS R
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[yyyy]BLANK ---BLANK --- electroni
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Dear Gordon,Thanks very much for al
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of discrete descriptive elements th
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Variant name(s): Clark, Charles Jos
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W.P.A.(Works Progress Administratio
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United States. National Archives an
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Minnesota. Division of Game and Fis
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ISO 8601-Data elements and intercha
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Tufts University Digital Collection
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I am submitting a document of compi
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2.5.7: Also 2 new examples are abou
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Indicate a probable date by adding
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I have one specific observation abo
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ules for describing items, is large
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Optimal levelrequirementsPlace of p
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ReproductionsSize/dimension:Require
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DACS notesWill need to update intro
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‣ enable users to query social pr
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documents also provide at-a-glance
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Records Administration have been en
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egulation and shareholder actions,c
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primary categories of access points
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while meaningless to almost every r
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“Consistency requires that the na
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Description and Encoding Examples1.
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Family: "Dos o más personas relaci
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The Scope and Content element is in
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Manuscripts and ArchivesYale Univer
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2.2. Chapter 1. Levels of Descripti
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Christine--Christine D. de Catanzar
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archivists, seven U.S. archivists,
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%"&'!The Overview of Archival Descr
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xDESCRIBING ARCHIVES: A CONTENT STA
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consistently within the institution
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equire different rules to describe
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xviDESCRIBING ARCHIVES: A CONTENT S
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codes may be found in the MARC 21 d
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Guidance on the formation of geogra
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xxiiDESCRIBING ARCHIVES: A CONTENT
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LEVELS OF DESCRIPTION 13
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2.3.16. If the records of more than
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applied from a controlled vocabular
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Actions and conventions include but
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DESCRIBING ARCHIVES: A CONTENT STAN
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11.14. Briefly describe the nature
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Swedish: See Scandinavian languages
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administrative acquisition records,
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14.2C. Variant Forms of Names Found
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14.3C2. Ancient and International B
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14.4C2. Names of Countries, States,
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14.5B. Citations of Honors14.5B1. O
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14.7. Conferences, Congresses, Meet
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14.8B. Additions14.8B1. As instruct
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G raphic materials Documents in the
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the records of another individual o
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Gregory A. Pass; Association of Col
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2003. Available online at: (accesse
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Washington D.C.: Library of Congres
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236 DESCRIBING ARCHIVES: A CONTENT
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Swine Influenza Immunization Progra
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Herndon-Weik Collection of Lincolni
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in surnames with prefixes (12.5D1),
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dates of relationship of related pe
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place names (13.4F1, 13.5B), 156, 1
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originalsdefinition, 205destruction
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software requirements (4.3.6), 4849
show all

Appendix A - Society of American Archivists

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