Appendix A - Society of American Archivists

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Syracuse University315-443-2081mrrothen@syr.eduscrc.syr.edulibrary-blog.syr.edu/scrcDear Gordon,I was pleased to see that the DACS revision document is being provided in electronic format. Are there plansto provide the final revision in electronic format as well? I find that I rely quite heavily on the electronic copyof RAD, and it would be extremely useful to have DACS available electronically as well.Best,MistyMisty De MeoDigital Collections Technician | Technicienne des collections numériquesCanadian Museum for Human Rights | Musée canadien des droits de la personne400-269 rue Main StreetWinnipeg (Manitoba) R3C 1B3T. 204.289.2155F. 204.289.2001TTY | ATS: 204.289.2050Toll Free | Sans frais: 1.877.6037misty.de.meo@museumforhumanrights.ca | misty.de.meo@museepourlesdroitsdelapersonne.caGordon,This looks great! I noticed just a couple of things that may need correcting. First, in 2.6 Name ofCreator(s) Element section that has been newly added (pp. 59-62), the word “supplied” (as in suppliedtitle) is used several times whereas elsewhere in the document this has been changed to “devised” – Ithink that’s a good change and ought to be consistently used throughout. Also, on p. 146 of thedocument (124 on the printed page), the heading Definition is missing an i in the middle.Overall, I’m really impressed with this effort – your group has done a fantastic job. All the changesyou’ve made were needed and I don’t see anything unnecessary that has been added. Where you’vemoved things around, it contributes to ease of understanding. You’ve succeeded in updating theinformation and making it more concise and organized.I can’t wait to see the completed new version and to share it with my staff!Best regards,Cathi------------------------Cathi CarmackAction: DACS Revision Page 95 of 158 0113-II-A-DACS
Director, Archival Technical ServicesTennessee State Library & Archives403 7th Ave. NorthNashville, TN 37243ph: 615.253.3468fax: 615.532.5315cathi.carmack@tn.gov------------------------The Mission of the Office of the Secretary of State is to exceed the expectations of our customers, thetaxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customercenteredenvironment.From: Seeger, NancySent: Wednesday, July 18, 2012 3:45 PMTo: Lacy, MarySubject: RE: DACS revision available for commentMary,Thank you for the opportunity to look at the new DACS. I really think it looks great and will be veryhelpful. It makes much better sense to get rid of the authority rules, and to update for EAC etc. I do misssome of the examples though!If I can be so bold, I hope you don't mind if I make the following comments:Pg. 20. In the segment which has examples, beginning with "Graciany Miranda Archilla papers" --shouldn't the two new examples have titles as well. They are just corporate names and don't match theother examples which incorporate names with their titles.Pg. 21. Should the Bessye B. Bearden examples retain "papers" -- that example is mentioned later and ithas "papers"Pg. 37-38 Under "Sources of Information" section, the word "supplied" is used throughout -- should itbe "devised" as had been used previously in the documentPg. 124 Under "Authority Records" -- the word "definition" is misspelledThank you!NancyGordon,I haven’t had time to go all the way through this, but just glancing at 9.5 (authorized form of the name),first, the file isn’t called “Library of Congress Authorities,” it’s called the LC/NACO Authority File, andsecond, if archival catalogers intend to continue contributing to the LC/NACO authority file (and Icertainly hope they do), after March 31, 2013 only RDA can be used (not AACR2) to create or updateauthority records. I’d recommend dropping the reference to AACR2.Action: DACS Revision Page 96 of 158 0113-II-A-DACS
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Agenda Item II.A.Society of America
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APPENDIX A: Full text of revisionD
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ContentsPrefaceAcknowledgementsStat
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PrefaceDescribing Archives: A Conte
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Finally, the subcommittee considers
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DACS 2013 DACS 2004Minimum, Optimum
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Statement of PrinciplesThe followin
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serves to identify archival materia
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which the descriptive system is ent
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Overview of Archival DescriptionThe
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Access points fall into six broad c
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created. Examples of such concepts
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PART IDescribing Archival Materials
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documents and other acquisition rec
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CHAPTER 1Levels of DescriptionArchi
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Requirements for Single-level Descr
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Multilevel RequiredThe top level of
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12 DESCRIBING ARCHIVES: A CONTENT S
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General Rules2.1.2. Record a refere
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2.2 Name and Location of Repository
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2.3.3. When devising title informat
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Paul Hibbet Clyde and Mary Kestler
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Coalition to Stop Trident recordsSt
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2.4 Date Element (Required)Purpose
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2.4.8. When further accruals are ex
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No dates2.4.16. When recording date
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General Rules2.5.3. Record the nume
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approximately 275 digital image and
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Commentary: When describing the rec
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Item title: Biography of Gardiner G
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2.7.5. Where the administrative/bio
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1886 Born 14 October, Fayetteville,
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lessons in voice and piano at Weste
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of the Texas Commission on Interrac
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long-range planning effort for capi
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Other Significant Information2.7.33
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Exclusions3.1.1. Record information
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File contains telex printouts of al
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Subseries 5, Alden Stevens, 1941-19
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the period of closure or the date w
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The audio cassettes are located in
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The Personnel Master File contains
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archives preserving the work is loc
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4.5 Languages and Scripts of the Ma
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4.6 Finding Aids Element (Added Val
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CHAPTER 5Acquisition and Appraisal
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5.2 Immediate Source of Acquisition
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5.3 Appraisal, Destruction, and Sch
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5.4 Accruals Element (Added Value)P
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6.1.6. Record any identifying numbe
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6.2.4. If appropriate, record infor
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The following sources provide addit
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CHAPTER 7Notes Element7.1 Notes Ele
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Actions and conventions include but
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Francis Ellingwood Abbot papers, An
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Archivist and Date8.1.5. Record the
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Introduction to Describing Creators
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eferences to related names and vari
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CHAPTER 9Archival Authority Records
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of the elements defined by DACS, bu
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a work that might reasonably be sou
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CHAPTER 11Description of the Person
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ut returned to South Dakota to help
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Farmers’ spouses (occupation; fro
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Historical Summary (11.2.1):Thomas
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personEAC-CPF encoding indicating t
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n 78095825Type of Related Entity (1
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ARC-ID-976172 (unique identifier as
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Biographical data assembled by Lael
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US MMeT-C UA032Boston School of Occ
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Archival Authority RecordForm of th
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Date(s) of Authority Record Creatio
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APPENDIX A2004 PrefaceArchives, Per
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has been officially sanctioned at l
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KRIS KIESLINGCo-chair, CUSTARD Proj
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Waverly B. Lowell and Tawny Ryan Ne
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The Moving Image Genre-Form Guide.
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VRA Core Schema and Documentation.
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2.7.30 Amalgamations andmergersl-ea
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example here)2.2 Name and Location
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12.2 Type of related entity -12.3 N
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2.5 Extent and subelements, ,, rec
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7 Notes 3.6.1 Note8 Description con
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and 2012 creating a draft revision.
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Availability of DACSTS-DACS strongl
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Revision Comments 2011All comments
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create an abstract, but that “suc
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Clarifying wording, specifically us
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Appendix 1: Not related to textDACS
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Appendix 2: Potential New MaterialD
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widely known, such as NOW for Natio
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Appendix 3 Introductory TextDACS RE
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o the description indicates the sou
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Choosing between personal/family an
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Appendix 5: Reference CodeDACS REVI
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Appendix 6: TitleDACS REVISION:Subm
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NB: I realize that as a member of T
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Affiliation: Harvard University / S
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-----------------------------------
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Perhaps we need to make a reference
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o theses and dissertationso pamphle
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Example:Squirrel food [crank mail]2
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BRIEF DESCRIPTION OF CHANGE:New rul
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o Artificiality or organic nature o
Page 213 and 214: 2.3.18Discuss replacing the word "p
Page 215 and 216: Appendix 7: DateDACS REVISION:Submi
Page 217 and 218: Appendix 8: ExtentDACS REVISION:Sub
Page 219 and 220: Appendix 9: Name of Creator(s)DACS
Page 221 and 222: Appendix 10:Administrative/Biograph
Page 223 and 224: Appendix 12: System of ArrangementD
Page 225 and 226: these is "Arranged by subject but i
Page 227 and 228: Appendix 13:Technical AccessDACS RE
Page 229 and 230: Appendix 15: AppendicesDACS REVISIO
Page 231 and 232: Revision Comments 2012Comment summa
Page 233 and 234: knowledge. These days, whethersomet
Page 235 and 236: 2.3 Title Element The use of “dev
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Page 239 and 240: person. Comment: Since theserules a
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Page 251 and 252: families?5 What is the role now for
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Page 263: First, thanks for providing a redli
Page 267 and 268: Collection Contents: Action: DACS R
Page 269 and 270: [yyyy]BLANK ---BLANK --- electroni
Page 271 and 272: Dear Gordon,Thanks very much for al
Page 273 and 274: of discrete descriptive elements th
Page 275 and 276: Variant name(s): Clark, Charles Jos
Page 277 and 278: W.P.A.(Works Progress Administratio
Page 279 and 280: United States. National Archives an
Page 281 and 282: Minnesota. Division of Game and Fis
Page 283 and 284: ISO 8601-Data elements and intercha
Page 285 and 286: Tufts University Digital Collection
Page 287 and 288: I am submitting a document of compi
Page 289 and 290: 2.5.7: Also 2 new examples are abou
Page 291 and 292: Indicate a probable date by adding
Page 293 and 294: I have one specific observation abo
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Page 297 and 298: Optimal levelrequirementsPlace of p
Page 299 and 300: ReproductionsSize/dimension:Require
Page 301 and 302: DACS notesWill need to update intro
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“Consistency requires that the na
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Description and Encoding Examples1.
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Family: "Dos o más personas relaci
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The Scope and Content element is in
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Manuscripts and ArchivesYale Univer
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2.2. Chapter 1. Levels of Descripti
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Christine--Christine D. de Catanzar
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archivists, seven U.S. archivists,
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xDESCRIBING ARCHIVES: A CONTENT STA
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consistently within the institution
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xviDESCRIBING ARCHIVES: A CONTENT S
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Guidance on the formation of geogra
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creators by providing descriptions
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11.14. Briefly describe the nature
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Swedish: See Scandinavian languages
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administrative acquisition records,
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14.3C2. Ancient and International B
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14.4C2. Names of Countries, States,
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14.7. Conferences, Congresses, Meet
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236 DESCRIBING ARCHIVES: A CONTENT
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Swine Influenza Immunization Progra
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Herndon-Weik Collection of Lincolni
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in surnames with prefixes (12.5D1),
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dates of relationship of related pe
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place names (13.4F1, 13.5B), 156, 1
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originalsdefinition, 205destruction
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software requirements (4.3.6), 4849
show all

Appendix A - Society of American Archivists

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