Appendix A - Society of American Archivists

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Other ThingsGuidance/examples are provided for accruals/additions, weeded material, and talking aboutrelated and associated collections. There is no real descriptive guidance for talking aboutdeaccessioned portions of a collection, notably in chapter 5, which addresses the appraisalprocess (particularly with regards to institutional records). Accession information and numbershave a “place” in DACS, but it might be helpful to have a descriptive area for record identifyingnumbers for deaccessions or internal transfers and related content that doesn’t easily map tothe other rules.Tweaks There are places where "supplied" is still used instead of "devised."References between sections can be problematic. For example, "more information inChapter 9 or Part II."There is a circular reference to and from 2.6. (You would think that determining thecreator of the records would come before titling them unless completely unknown?)Are 2.7.8 and 2.7.9 giving guidance for both EAD and EAC in the same place? Thesolution may be one note in a finding aid, but the same data may exist in two separateentity records. Change "Kate Bowers" example to a real example (in 2.3.19).Example using the word materials for the nature of a collection is bad; "materials" is asbad as "miscellaneous!"Gordon,Just a few quick personal comments on the chapter 9 revision—First, it would probably be better to provide a more complete added value level of description on page126 (e.g., includes at a minimum a summary historical note).Second, it would be helpful if definitions were provided for the different entities listed in this sectioneither in the text, in a footnote, or in a glossary. I would recommend that the CNEDA entity definitionsbe adopted, which disallow the creation of headings for personas, bibliographic identities, and animals,but otherwise would not create significant divergence from library authority file structures. These are:Person: "Individuo de la especie humana."Action: DACS Revision Page 149 of 158 0113-II-A-DACS
Family: "Dos o más personas relacionadas por matrimonio, nacimiento, adopción u otrasituaciónjurídica similar, o bien por presentarse ellos mismos como una familia."Corporate body: "Organización o grupo de personas identificado por un nombre propio y queactúa, o puedeactuar, como una unidad, o bien un cargo institucional desempeñado por una persona."This definition of corporate body in particular is the same as is found in ISAAR(CPF), and similar to thatfound in ISAD(G), DACS, and RAD.Finally, I think that some statement about the purpose of variant name entries would be useful prior to9.7. This might be something similar to the notes in AACR2 in 26.1B1 and 26.1A given below:"26.1B1. Make a see reference from a form of the name of a person or corporate body or title ofa work that might reasonably be sought to the form that has been chosen as the name oruniform title heading, or as a title entry.""26.1A. …In case of doubt as to whether to make a reference, make it."One other small thing, the updated heading for Kent MacLean Haworth seems to have been cut out ofthe online draft in 9.6 and should be restored.Thanks,Cory NimerManuscripts Cataloger/Metadata SpecialistBrigham Young University1108 HBLL(801) 422-6091Gordon,Attached please find combined comments from reviewers at the Library of Congress. Some of thesewere submitted previously by individuals, but these reflect discussions of the group who reviewed thedraft.Thanks,MaryMary LacyManuscript Division, Library of Congress202-707-8799mlac@loc.govComments on revisions to DACSLibrary of Congress comments compiled by Mary Lacy, Manuscript DivisionGeneral comments:Action: DACS Revision Page 150 of 158 0113-II-A-DACS
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Agenda Item II.A.Society of America
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APPENDIX A: Full text of revisionD
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ContentsPrefaceAcknowledgementsStat
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PrefaceDescribing Archives: A Conte
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Finally, the subcommittee considers
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DACS 2013 DACS 2004Minimum, Optimum
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Statement of PrinciplesThe followin
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serves to identify archival materia
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which the descriptive system is ent
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Overview of Archival DescriptionThe
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Access points fall into six broad c
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created. Examples of such concepts
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PART IDescribing Archival Materials
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documents and other acquisition rec
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CHAPTER 1Levels of DescriptionArchi
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Requirements for Single-level Descr
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Multilevel RequiredThe top level of
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12 DESCRIBING ARCHIVES: A CONTENT S
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General Rules2.1.2. Record a refere
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2.2 Name and Location of Repository
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2.3.3. When devising title informat
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Paul Hibbet Clyde and Mary Kestler
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Coalition to Stop Trident recordsSt
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2.4 Date Element (Required)Purpose
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2.4.8. When further accruals are ex
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No dates2.4.16. When recording date
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General Rules2.5.3. Record the nume
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approximately 275 digital image and
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Commentary: When describing the rec
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Item title: Biography of Gardiner G
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2.7.5. Where the administrative/bio
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1886 Born 14 October, Fayetteville,
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lessons in voice and piano at Weste
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of the Texas Commission on Interrac
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long-range planning effort for capi
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Other Significant Information2.7.33
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Exclusions3.1.1. Record information
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File contains telex printouts of al
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Subseries 5, Alden Stevens, 1941-19
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the period of closure or the date w
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The audio cassettes are located in
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The Personnel Master File contains
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archives preserving the work is loc
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4.5 Languages and Scripts of the Ma
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4.6 Finding Aids Element (Added Val
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CHAPTER 5Acquisition and Appraisal
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5.2 Immediate Source of Acquisition
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5.3 Appraisal, Destruction, and Sch
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5.4 Accruals Element (Added Value)P
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6.1.6. Record any identifying numbe
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6.2.4. If appropriate, record infor
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The following sources provide addit
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CHAPTER 7Notes Element7.1 Notes Ele
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Actions and conventions include but
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Francis Ellingwood Abbot papers, An
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Archivist and Date8.1.5. Record the
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Introduction to Describing Creators
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eferences to related names and vari
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CHAPTER 9Archival Authority Records
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of the elements defined by DACS, bu
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a work that might reasonably be sou
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CHAPTER 11Description of the Person
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ut returned to South Dakota to help
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Farmers’ spouses (occupation; fro
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Historical Summary (11.2.1):Thomas
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personEAC-CPF encoding indicating t
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n 78095825Type of Related Entity (1
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ARC-ID-976172 (unique identifier as
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Biographical data assembled by Lael
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US MMeT-C UA032Boston School of Occ
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Archival Authority RecordForm of th
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Date(s) of Authority Record Creatio
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APPENDIX A2004 PrefaceArchives, Per
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has been officially sanctioned at l
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KRIS KIESLINGCo-chair, CUSTARD Proj
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Waverly B. Lowell and Tawny Ryan Ne
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The Moving Image Genre-Form Guide.
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VRA Core Schema and Documentation.
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2.7.30 Amalgamations andmergersl-ea
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example here)2.2 Name and Location
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12.2 Type of related entity -12.3 N
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2.5 Extent and subelements, ,, rec
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7 Notes 3.6.1 Note8 Description con
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and 2012 creating a draft revision.
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Availability of DACSTS-DACS strongl
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Revision Comments 2011All comments
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create an abstract, but that “suc
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Clarifying wording, specifically us
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Appendix 1: Not related to textDACS
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Appendix 2: Potential New MaterialD
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widely known, such as NOW for Natio
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Appendix 3 Introductory TextDACS RE
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o the description indicates the sou
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Choosing between personal/family an
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Appendix 5: Reference CodeDACS REVI
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Appendix 6: TitleDACS REVISION:Subm
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NB: I realize that as a member of T
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Affiliation: Harvard University / S
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-----------------------------------
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Perhaps we need to make a reference
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o theses and dissertationso pamphle
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Example:Squirrel food [crank mail]2
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BRIEF DESCRIPTION OF CHANGE:New rul
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o Artificiality or organic nature o
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2.3.18Discuss replacing the word "p
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Appendix 7: DateDACS REVISION:Submi
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Appendix 8: ExtentDACS REVISION:Sub
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Appendix 9: Name of Creator(s)DACS
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Appendix 10:Administrative/Biograph
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Appendix 12: System of ArrangementD
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these is "Arranged by subject but i
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Appendix 13:Technical AccessDACS RE
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Appendix 15: AppendicesDACS REVISIO
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Revision Comments 2012Comment summa
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knowledge. These days, whethersomet
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2.3 Title Element The use of “dev
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-- shouldn't the two new examplesha
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person. Comment: Since theserules a
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sources”?2.5.7 last example: add
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p. 105, paragraph 3 This 2 nd to la
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questionable element, not afterthe
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in the text, in a footnote, or in a
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guidance on (and examples of) thisw
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families?5 What is the role now for
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It would be too much to expectarchi
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the chapter.2.3.8 Rule is explicitl
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archival authority data lostbecause
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no need for this part of thecontent
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this rule over verbatim fromChapter
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First, thanks for providing a redli
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Director, Archival Technical Servic
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Page 271 and 272: Dear Gordon,Thanks very much for al
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Page 279 and 280: United States. National Archives an
Page 281 and 282: Minnesota. Division of Game and Fis
Page 283 and 284: ISO 8601-Data elements and intercha
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Page 297 and 298: Optimal levelrequirementsPlace of p
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Page 301 and 302: DACS notesWill need to update intro
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236 DESCRIBING ARCHIVES: A CONTENT
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Swine Influenza Immunization Progra
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Appendix A - Society of American Archivists

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