Appendix A - Society of American Archivists

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2.2 Name and Location of Repository Element(Required)Purpose and ScopeThis element identifies the name and location of the repository that holds the materialsbeing described.Commentary: It may be possible for a system to generate the name of the repositoryfrom the repository identifier as specified in Rule 2.1.4.Sources of Information2.2.1. Take the information from institutional policies and procedures.General Rules2.2.2. Explicitly state the name of the repository, including any parent bodies.The University of Texas at Austin, Harry Ransom HumanitiesResearch CenterThe Minnesota Historical Society2.2.3. Provide the location of the repository. If desirable, include the mailing addressand other contact information.Alabama Department of Archives and History. 624 WashingtonAvenue, Montgomery, AL 36130-0100. (334) 242-4435.16DESCR IB IN G ARCH IVE S: A CON TENT STAND ARD
2.3 Title Element (Required)Purpose and ScopeThis element provides a word or phrase by which the material being described is knownor can be identified. A title may be devised or formal.Commentary: A devised title is one provided by the archivist when there is no formal titlefor the materials being described, or where the formal title is misleading or inadequate.The rules for recording a devised title differ from the rules for recording a formal title.Archivists usually devise titles for archival materials.Devised titles generally have two parts: the name of the creator(s) or collector(s) the nature of the materials being describedA formal title is one that appears prominently on or in the materials being described andis most commonly found in material that has been published or distributed, such as atitle on a book, report, map, or film. Formal titles can also be found on unpublishedmaterial that bears a meaningful name consciously given by the creator of the material,(e.g., a caption on a photograph, label on a folder, or leader on a film).In the absence of a meaningful formal title, a title must be devised. The archivist mustuse professional judgment to determine when it is appropriate to devise a title ratherthan transcribing a label on a container that may be misleading. When they occur at all inarchival materials, formal titles are most commonly found on files or items.Sources of Information2.3.1. When devising a title, take the information from any reliable source, including theinternal evidence of the materials being described, an external source such as a recordsschedule or communication with a donor, or a title on another copy or version of thematerials being described.2.3.2. When recording a formal title, transcribe the information according to theappropriate standard. Some companion standards are suggested in Appendix B. Rules fortranscribing formal titles are not provided here.General RulesIDENTITY E LEMENTS 17
Page 1 and 2: Agenda Item II.A.Society of America
Page 3 and 4: APPENDIX A: Full text of revisionD
Page 5 and 6: ContentsPrefaceAcknowledgementsStat
Page 7 and 8: PrefaceDescribing Archives: A Conte
Page 9 and 10: Finally, the subcommittee considers
Page 11 and 12: DACS 2013 DACS 2004Minimum, Optimum
Page 14 and 15: Statement of PrinciplesThe followin
Page 16 and 17: serves to identify archival materia
Page 18 and 19: which the descriptive system is ent
Page 20 and 21: Overview of Archival DescriptionThe
Page 22 and 23: Access points fall into six broad c
Page 24 and 25: created. Examples of such concepts
Page 27: PART IDescribing Archival Materials
Page 30 and 31: documents and other acquisition rec
Page 32 and 33: CHAPTER 1Levels of DescriptionArchi
Page 34 and 35: Requirements for Single-level Descr
Page 36 and 37: Multilevel RequiredThe top level of
Page 38 and 39: 12 DESCRIBING ARCHIVES: A CONTENT S
Page 40 and 41: General Rules2.1.2. Record a refere
Page 44 and 45: 2.3.3. When devising title informat
Page 46 and 47: Paul Hibbet Clyde and Mary Kestler
Page 48 and 49: Coalition to Stop Trident recordsSt
Page 50 and 51: 2.4 Date Element (Required)Purpose
Page 52 and 53: 2.4.8. When further accruals are ex
Page 54 and 55: No dates2.4.16. When recording date
Page 56 and 57: General Rules2.5.3. Record the nume
Page 58 and 59: approximately 275 digital image and
Page 60 and 61: Commentary: When describing the rec
Page 62 and 63: Item title: Biography of Gardiner G
Page 64 and 65: 2.7.5. Where the administrative/bio
Page 66 and 67: 1886 Born 14 October, Fayetteville,
Page 68 and 69: lessons in voice and piano at Weste
Page 70 and 71: of the Texas Commission on Interrac
Page 72 and 73: long-range planning effort for capi
Page 74 and 75: Other Significant Information2.7.33
Page 76 and 77: Exclusions3.1.1. Record information
Page 78 and 79: File contains telex printouts of al
Page 80 and 81: Subseries 5, Alden Stevens, 1941-19
Page 82 and 83: the period of closure or the date w
Page 84 and 85: The audio cassettes are located in
Page 86 and 87: The Personnel Master File contains
Page 88 and 89: archives preserving the work is loc
Page 90 and 91: 4.5 Languages and Scripts of the Ma
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4.6 Finding Aids Element (Added Val
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CHAPTER 5Acquisition and Appraisal
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5.2 Immediate Source of Acquisition
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5.3 Appraisal, Destruction, and Sch
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5.4 Accruals Element (Added Value)P
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6.1.6. Record any identifying numbe
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6.2.4. If appropriate, record infor
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The following sources provide addit
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CHAPTER 7Notes Element7.1 Notes Ele
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Actions and conventions include but
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Francis Ellingwood Abbot papers, An
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Archivist and Date8.1.5. Record the
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Introduction to Describing Creators
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eferences to related names and vari
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CHAPTER 9Archival Authority Records
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of the elements defined by DACS, bu
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a work that might reasonably be sou
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CHAPTER 11Description of the Person
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ut returned to South Dakota to help
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Farmers’ spouses (occupation; fro
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Historical Summary (11.2.1):Thomas
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personEAC-CPF encoding indicating t
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n 78095825Type of Related Entity (1
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ARC-ID-976172 (unique identifier as
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Biographical data assembled by Lael
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US MMeT-C UA032Boston School of Occ
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Archival Authority RecordForm of th
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Date(s) of Authority Record Creatio
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APPENDIX A2004 PrefaceArchives, Per
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has been officially sanctioned at l
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KRIS KIESLINGCo-chair, CUSTARD Proj
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Waverly B. Lowell and Tawny Ryan Ne
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The Moving Image Genre-Form Guide.
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VRA Core Schema and Documentation.
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2.7.30 Amalgamations andmergersl-ea
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example here)2.2 Name and Location
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12.2 Type of related entity -12.3 N
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2.5 Extent and subelements, ,, rec
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7 Notes 3.6.1 Note8 Description con
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and 2012 creating a draft revision.
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Availability of DACSTS-DACS strongl
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Revision Comments 2011All comments
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create an abstract, but that “suc
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Clarifying wording, specifically us
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Appendix 1: Not related to textDACS
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Appendix 2: Potential New MaterialD
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widely known, such as NOW for Natio
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Appendix 3 Introductory TextDACS RE
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o the description indicates the sou
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Choosing between personal/family an
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Appendix 5: Reference CodeDACS REVI
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Appendix 6: TitleDACS REVISION:Subm
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NB: I realize that as a member of T
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Affiliation: Harvard University / S
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-----------------------------------
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Perhaps we need to make a reference
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o theses and dissertationso pamphle
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Example:Squirrel food [crank mail]2
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BRIEF DESCRIPTION OF CHANGE:New rul
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o Artificiality or organic nature o
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2.3.18Discuss replacing the word "p
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Appendix 7: DateDACS REVISION:Submi
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Appendix 8: ExtentDACS REVISION:Sub
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Appendix 9: Name of Creator(s)DACS
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Appendix 10:Administrative/Biograph
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Appendix 12: System of ArrangementD
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these is "Arranged by subject but i
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Appendix 13:Technical AccessDACS RE
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Appendix 15: AppendicesDACS REVISIO
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Revision Comments 2012Comment summa
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knowledge. These days, whethersomet
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2.3 Title Element The use of “dev
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-- shouldn't the two new examplesha
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person. Comment: Since theserules a
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sources”?2.5.7 last example: add
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p. 105, paragraph 3 This 2 nd to la
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questionable element, not afterthe
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in the text, in a footnote, or in a
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guidance on (and examples of) thisw
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families?5 What is the role now for
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It would be too much to expectarchi
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the chapter.2.3.8 Rule is explicitl
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archival authority data lostbecause
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no need for this part of thecontent
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this rule over verbatim fromChapter
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First, thanks for providing a redli
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Director, Archival Technical Servic
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Collection Contents: Action: DACS R
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[yyyy]BLANK ---BLANK --- electroni
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Dear Gordon,Thanks very much for al
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of discrete descriptive elements th
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Variant name(s): Clark, Charles Jos
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W.P.A.(Works Progress Administratio
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United States. National Archives an
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Minnesota. Division of Game and Fis
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ISO 8601-Data elements and intercha
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Tufts University Digital Collection
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I am submitting a document of compi
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2.5.7: Also 2 new examples are abou
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Indicate a probable date by adding
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I have one specific observation abo
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ules for describing items, is large
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Optimal levelrequirementsPlace of p
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ReproductionsSize/dimension:Require
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DACS notesWill need to update intro
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‣ enable users to query social pr
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documents also provide at-a-glance
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Records Administration have been en
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egulation and shareholder actions,c
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primary categories of access points
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while meaningless to almost every r
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“Consistency requires that the na
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Description and Encoding Examples1.
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Family: "Dos o más personas relaci
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The Scope and Content element is in
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Manuscripts and ArchivesYale Univer
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2.2. Chapter 1. Levels of Descripti
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Christine--Christine D. de Catanzar
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!!!T H E SO C I E T Y O F A M E RI
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archivists, seven U.S. archivists,
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%"&'!The Overview of Archival Descr
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xDESCRIBING ARCHIVES: A CONTENT STA
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consistently within the institution
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equire different rules to describe
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xviDESCRIBING ARCHIVES: A CONTENT S
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codes may be found in the MARC 21 d
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Guidance on the formation of geogra
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xxiiDESCRIBING ARCHIVES: A CONTENT
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LEVELS OF DESCRIPTION 13
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elsewhere in the descriptive record
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2.3.16. If the records of more than
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Actions and conventions include but
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DESCRIBING ARCHIVES: A CONTENT STAN
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the authority entry (i.e., a standa
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that provide the information necess
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creators by providing descriptions
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9.10. Optionally, record pseudonyms
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9.32. Indicate by codes or text whe
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11.14. Briefly describe the nature
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names. In case of doubt, do not con
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Languages and language groups:Afrik
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Swedish: See Scandinavian languages
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&#7=C&>>>&12.9. E N T R Y O F O T H
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DO@B
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12.15C. Do not add other titles or
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,
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administrative acquisition records,
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13.4B. General Rule13.4B1. Add to t
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14.1B. Romanization 7314.1B1. If th
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14.2C. Variant Forms of Names Found
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14.3C2. Ancient and International B
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_/c&FRV>>&If, however, the name is
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14.4C2. Names of Countries, States,
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14.5B. Citations of Honors14.5B1. O
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14.7. Conferences, Congresses, Meet
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14.8B. Additions14.8B1. As instruct
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&&_
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14.15B. If the parent bodies are en
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is likely to be, used by another ag
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14.20B2. If a heading is establishe
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14.24. A R M E D F O R C ES14.24A.
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If the heading is for an embassy or
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maps, charts, plans, and related ma
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G raphic materials Documents in the
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the records of another individual o
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!//'>2%a)Y))#*
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Gregory A. Pass; Association of Col
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2003. Available online at: (accesse
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Washington D.C.: Library of Congres
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11.17 Explanation of the relationsh
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236 DESCRIBING ARCHIVES: A CONTENT
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Swine Influenza Immunization Progra
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Herndon-Weik Collection of Lincolni
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Swine Influenza Immunization Progra
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in surnames with prefixes (12.5D1),
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dates of relationship of related pe
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place names (13.4F1, 13.5B), 156, 1
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originalsdefinition, 205destruction
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software requirements (4.3.6), 4849
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Appendix A - Society of American Archivists

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