Appendix A - Society of American Archivists

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9 New discovery systems are likely topull data both from descriptionsand from records for corporatebodies, persons, and families.DACS could be more explicit aboutwhich parts of the standard areintended for descriptions ofcollections and which pertain torecords for persons, corporatebodies, and families.Deferred pendingthe developmentandimplementation ofnew discoverysystemsWe are unclear as to the need fortwo separate sections on creatingbiographical and administrativehistories. Regardless of having aformalized archival authority file ornot, much of the descriptivecontent is the same in both theauthority record and in thebio/admin narrative. Would it notmake more sense to users to haveone section on archival authoritycontrol and specify which pieces ofthe authority file should be used togenerate the narrative found in thefinding aid (since that is where weare going anyway)? This wouldmake it easier for people to adoptEAC-CPF since pieces of thedescription could better map tothe standard.What is the role now forbiographical and historical notes incollection descriptions? Are thereferences in Part I to Part IIlegacies of the old structure ofDACS, or are they intended toindicate that collectiondescriptions rules are the same asrules for descriptions ofcorporations, persons, andAction: DACS Revision Page 81 of 158 0113-II-A-DACS
families?5 What is the role now forbiographical and historical notes incollection descriptions? Are thereferences in Part I to Part IIlegacies of the old structure ofDACS, or are they intended toindicate that collection descriptionsrules are the same as rules fordescriptions of corporations,persons, and families?There are places where "supplied"is still used instead of "devised."editorialLarger discussiondeferred; rulesprovided to allowfor biographicaland historical notesin collectiondescriptionsChange made2.7.8/2.7.9 Are 2.7.8 and 2.7.9 giving guidancefor both EAD and EAC in the sameplace? The solution may be onenote in a finding aid, but the samedata may exist in two separateentity records.2.3.19 Change "Kate Bowers" example toa real example (in 2.3.19).Example using the word materialsfor the nature of a collection isbad; "materials" is as bad as"miscellaneous!"9 References between sections canbe problematic. For example,"more information in Chapter 9 orPart II."editorialeditorialeditorialClarification madeChange madeChange madeChange madeThere is a circular reference to andfrom 2.6. (You would think thatdetermining the creator of therecords would come before titlingthem unless completelyeditorialChange madeAction: DACS Revision Page 82 of 158 0113-II-A-DACS
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Agenda Item II.A.Society of America
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APPENDIX A: Full text of revisionD
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ContentsPrefaceAcknowledgementsStat
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PrefaceDescribing Archives: A Conte
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Finally, the subcommittee considers
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DACS 2013 DACS 2004Minimum, Optimum
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Statement of PrinciplesThe followin
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serves to identify archival materia
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which the descriptive system is ent
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Overview of Archival DescriptionThe
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Access points fall into six broad c
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created. Examples of such concepts
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PART IDescribing Archival Materials
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documents and other acquisition rec
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CHAPTER 1Levels of DescriptionArchi
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Requirements for Single-level Descr
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Multilevel RequiredThe top level of
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12 DESCRIBING ARCHIVES: A CONTENT S
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General Rules2.1.2. Record a refere
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2.2 Name and Location of Repository
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2.3.3. When devising title informat
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Paul Hibbet Clyde and Mary Kestler
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Coalition to Stop Trident recordsSt
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2.4 Date Element (Required)Purpose
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2.4.8. When further accruals are ex
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No dates2.4.16. When recording date
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General Rules2.5.3. Record the nume
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approximately 275 digital image and
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Commentary: When describing the rec
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Item title: Biography of Gardiner G
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2.7.5. Where the administrative/bio
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1886 Born 14 October, Fayetteville,
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lessons in voice and piano at Weste
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of the Texas Commission on Interrac
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long-range planning effort for capi
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Other Significant Information2.7.33
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Exclusions3.1.1. Record information
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File contains telex printouts of al
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Subseries 5, Alden Stevens, 1941-19
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the period of closure or the date w
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The audio cassettes are located in
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The Personnel Master File contains
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archives preserving the work is loc
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4.5 Languages and Scripts of the Ma
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4.6 Finding Aids Element (Added Val
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CHAPTER 5Acquisition and Appraisal
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5.2 Immediate Source of Acquisition
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5.3 Appraisal, Destruction, and Sch
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5.4 Accruals Element (Added Value)P
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6.1.6. Record any identifying numbe
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6.2.4. If appropriate, record infor
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The following sources provide addit
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CHAPTER 7Notes Element7.1 Notes Ele
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Actions and conventions include but
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Francis Ellingwood Abbot papers, An
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Archivist and Date8.1.5. Record the
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Introduction to Describing Creators
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eferences to related names and vari
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CHAPTER 9Archival Authority Records
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of the elements defined by DACS, bu
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a work that might reasonably be sou
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CHAPTER 11Description of the Person
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ut returned to South Dakota to help
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Farmers’ spouses (occupation; fro
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Historical Summary (11.2.1):Thomas
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personEAC-CPF encoding indicating t
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n 78095825Type of Related Entity (1
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ARC-ID-976172 (unique identifier as
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Biographical data assembled by Lael
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US MMeT-C UA032Boston School of Occ
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Archival Authority RecordForm of th
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Date(s) of Authority Record Creatio
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APPENDIX A2004 PrefaceArchives, Per
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has been officially sanctioned at l
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KRIS KIESLINGCo-chair, CUSTARD Proj
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Waverly B. Lowell and Tawny Ryan Ne
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The Moving Image Genre-Form Guide.
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VRA Core Schema and Documentation.
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2.7.30 Amalgamations andmergersl-ea
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example here)2.2 Name and Location
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12.2 Type of related entity -12.3 N
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2.5 Extent and subelements, ,, rec
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7 Notes 3.6.1 Note8 Description con
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and 2012 creating a draft revision.
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Availability of DACSTS-DACS strongl
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Revision Comments 2011All comments
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create an abstract, but that “suc
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Clarifying wording, specifically us
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Appendix 1: Not related to textDACS
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Appendix 2: Potential New MaterialD
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widely known, such as NOW for Natio
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Appendix 3 Introductory TextDACS RE
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o the description indicates the sou
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Choosing between personal/family an
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Appendix 5: Reference CodeDACS REVI
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Appendix 6: TitleDACS REVISION:Subm
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NB: I realize that as a member of T
Page 199 and 200: Affiliation: Harvard University / S
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Page 203 and 204: Perhaps we need to make a reference
Page 205 and 206: o theses and dissertationso pamphle
Page 207 and 208: Example:Squirrel food [crank mail]2
Page 209 and 210: BRIEF DESCRIPTION OF CHANGE:New rul
Page 211 and 212: o Artificiality or organic nature o
Page 213 and 214: 2.3.18Discuss replacing the word "p
Page 215 and 216: Appendix 7: DateDACS REVISION:Submi
Page 217 and 218: Appendix 8: ExtentDACS REVISION:Sub
Page 219 and 220: Appendix 9: Name of Creator(s)DACS
Page 221 and 222: Appendix 10:Administrative/Biograph
Page 223 and 224: Appendix 12: System of ArrangementD
Page 225 and 226: these is "Arranged by subject but i
Page 227 and 228: Appendix 13:Technical AccessDACS RE
Page 229 and 230: Appendix 15: AppendicesDACS REVISIO
Page 231 and 232: Revision Comments 2012Comment summa
Page 233 and 234: knowledge. These days, whethersomet
Page 235 and 236: 2.3 Title Element The use of “dev
Page 237 and 238: -- shouldn't the two new examplesha
Page 239 and 240: person. Comment: Since theserules a
Page 241 and 242: sources”?2.5.7 last example: add
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Page 249: guidance on (and examples of) thisw
Page 253 and 254: It would be too much to expectarchi
Page 255 and 256: the chapter.2.3.8 Rule is explicitl
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Page 261 and 262: this rule over verbatim fromChapter
Page 263 and 264: First, thanks for providing a redli
Page 265 and 266: Director, Archival Technical Servic
Page 267 and 268: Collection Contents: Action: DACS R
Page 269 and 270: [yyyy]BLANK ---BLANK --- electroni
Page 271 and 272: Dear Gordon,Thanks very much for al
Page 273 and 274: of discrete descriptive elements th
Page 275 and 276: Variant name(s): Clark, Charles Jos
Page 277 and 278: W.P.A.(Works Progress Administratio
Page 279 and 280: United States. National Archives an
Page 281 and 282: Minnesota. Division of Game and Fis
Page 283 and 284: ISO 8601-Data elements and intercha
Page 285 and 286: Tufts University Digital Collection
Page 287 and 288: I am submitting a document of compi
Page 289 and 290: 2.5.7: Also 2 new examples are abou
Page 291 and 292: Indicate a probable date by adding
Page 293 and 294: I have one specific observation abo
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Page 297 and 298: Optimal levelrequirementsPlace of p
Page 299 and 300: ReproductionsSize/dimension:Require
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DACS notesWill need to update intro
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‣ enable users to query social pr
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documents also provide at-a-glance
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Records Administration have been en
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egulation and shareholder actions,c
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primary categories of access points
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while meaningless to almost every r
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“Consistency requires that the na
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Description and Encoding Examples1.
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Family: "Dos o más personas relaci
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The Scope and Content element is in
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Manuscripts and ArchivesYale Univer
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2.2. Chapter 1. Levels of Descripti
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Christine--Christine D. de Catanzar
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archivists, seven U.S. archivists,
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%"&'!The Overview of Archival Descr
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xDESCRIBING ARCHIVES: A CONTENT STA
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consistently within the institution
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equire different rules to describe
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xviDESCRIBING ARCHIVES: A CONTENT S
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codes may be found in the MARC 21 d
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Guidance on the formation of geogra
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xxiiDESCRIBING ARCHIVES: A CONTENT
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LEVELS OF DESCRIPTION 13
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Actions and conventions include but
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DESCRIBING ARCHIVES: A CONTENT STAN
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the authority entry (i.e., a standa
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creators by providing descriptions
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9.10. Optionally, record pseudonyms
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9.32. Indicate by codes or text whe
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11.14. Briefly describe the nature
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Languages and language groups:Afrik
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Swedish: See Scandinavian languages
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&#7=C&>>>&12.9. E N T R Y O F O T H
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12.15C. Do not add other titles or
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administrative acquisition records,
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13.4B. General Rule13.4B1. Add to t
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14.1B. Romanization 7314.1B1. If th
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14.2C. Variant Forms of Names Found
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14.3C2. Ancient and International B
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_/c&FRV>>&If, however, the name is
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14.4C2. Names of Countries, States,
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14.5B. Citations of Honors14.5B1. O
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14.7. Conferences, Congresses, Meet
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14.8B. Additions14.8B1. As instruct
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236 DESCRIBING ARCHIVES: A CONTENT
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Swine Influenza Immunization Progra
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Herndon-Weik Collection of Lincolni
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in surnames with prefixes (12.5D1),
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dates of relationship of related pe
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place names (13.4F1, 13.5B), 156, 1
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originalsdefinition, 205destruction
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software requirements (4.3.6), 4849
show all

Appendix A - Society of American Archivists

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