PC Advisor

FEATURE
2
Simplified document sharing
You can now easily share your
documents in Office 2016, courtesy
of a prominent ‘Share’ button in the
Ribbon. Available across Word, Excel and
PowerPoint, this lets you share access
to a document to your team members,
and serves as a one-stop location to
review access permissions or see who is
currently working on the document. As
with coauthoring, the files must be saved
in either SharePoint or OneDrive in order
to be shared.
3
Send large files with OneDrive
While the ability to share large files
by sending a private URL link to friends and
colleagues is hardly a novel feature, the
fact that it is now integrated into Office 365
should be of interest from a productivity
point of view. File attachments added to an
email message in Outlook are automatically
converted into a link that recipients can click
on to download, assuming they are already
synced to an OneDrive account or SharePoint
folder. You can also specify whether they can
be edited, or opt to attach the file as a local
file copy instead, too.
4
Improved versioning
Made a mistake while editing a
document, or accidentally deleted a chunk
of content some time back and only just
realised it? For files saved on SharePoint and
OneDrive for Business (This doesn’t work for
regular OneDrive at the moment), Office 2016
allows you to view historical versions of Office
files directly from within Word, Excel and
PowerPoint. Simply go to File > History to see
a list of all prior versions in the History pane,
click on the desired version, and load it in a
separate window. The feature is also useful for
reviewing earlier drafts of documents when
editing a file or collaborating with others.
February 2016 www.pcadvisor.co.uk/features 99