Head of Delegation Manual - Special Olympics

SOWSG ATHENS 2011 HOD Manual – 2 nd edition
Chapter 2: Pre-Departure Information
2.1 Distribution of Credentials and Baggage Tags
Delegations will receive their official Games credential together with a number of
SOWSG ATHENS 2011 baggage tags (3 tags per delegate) by post, in June 2011. The
GOC kindly asks all members of the Delegations to wear their credential when they
arrive in Athens for the Games and to have attached the official baggage tags to each
piece of their baggage.
2.2 Freight Forwarding
The ATHENS 2011 GOC has appointed an experienced Freight Forwarder and Third
Party Logistics Provider (3PL) who will deliver all Logistics related services on behalf
of the GOC. By the end of May 2011, all Delegations will be notified about the
3PL/Forwarder’s details, in order to be able to establish a direct contact, in case
needed. It should be clear that the related costs will be invoiced directly to the
Delegations. The Delegations can choose to use the GOC’s Logistics Provider/
Forwarder but it is not mandatory, as they can choose to be served by another
provider.
WHERE:
Every Delegation can arrange with the Logistics Provider/Forwarder to receive their
equipment in the Special Olympics Village and the Central Warehouses. It is highly
recommended to receive the sport equipment through the central warehouse of the
Logistics Provider/Forwarder in order to primarily check the quantity and quality and
arrange for the delivery in the Competition Venue in the timeframe after the Host
Town and before the beginning of the Competition Schedule.
WHEN:
Competition Venues: 1 – 2 days before the beginning of the competition schedule.
Special Olympics Village: by June 10 th , 2011.
Logistics Provider/Forwarder’s Central Warehouse: at the Delegations’
convenience.
It is important that the GOC’s Delegation Services department and the Logistics
department are informed in advance about the Logistics Provider/Forwarder that will
be chosen by each Delegation.
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