Head of Delegation Manual - Special Olympics

SOWSG ATHENS 2011 HOD Manual – 2 nd edition
10.5 Sports Information Desk (SID)
The primary function of the Sports Information Desk is to facilitate the timeliest
dissemination of information and provide all necessary explanations on the process
to Team Officials (registered Head Coaches and Delegates). The desk will be the
liaison between the teams, the Technical Delegates and competition management.
Team officials wishing to contact competition management may do so via the Sports
Information Desk. Team Officials are encouraged to stop at the Sports Information
Desk upon arrival and departure from the venue, villages and hotels to pick up all
information updates. Team Officials may also address to the SID in order to obtain
replacement of lost awards.
All SIDs will have designated pigeonholes/trays for distribution of information.
Information disseminated in these pigeonholes/trays includes:
� Competition schedules
� Start lists / heat sheets
� Results
� Team notices
� Practice schedules
� Competition updates
� Technical forms
� Protest/appeals forms
� Coaches’ meeting minutes
� Coaches’ meeting schedules
� Transportation Schedules
� Any additional pertinent information
Locations:
� SID within the Sports Venues
� SID at the Special Olympics Villages
� SID at the Hotels, as part of the Information Desk
The Sports Information Desk will be situated next (or close) to the athletes’ entrance,
ensuring easy access to team officials/coaches.
Key Integration Points of the Sports Information Desk (SID):
The Sports Information Desk at each Venue will stay in close communication with the
corresponding Sports Information Desk at the Special Olympics Villages/Hotels. Only
specific information arriving from the venues will be distributed from the
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