Head of Delegation Manual - Special Olympics

More documents

Recommendations

Info

SOWSG ATHENS 2011 HOD Manual – 2 nd edition of each person, it is essential that Delegations should adhere to the pre-allocated rooms, and inform the staff at the Front Desk if any changes occur after the allotment process. Accommodation staff will assist Delegation members with their baggage, where necessary, and will direct them to their rooms. All baggage must be clearly marked with the name of the owner together with the name of the delegation. When keys have been issued to a Delegation at check-in, they will remain in the Delegation’s possession for the duration of their stay until check-out. In case a key is reported lost, every effort will be made to replace it as soon as possible. A Lost Key Replacement Form must be filled-in and signed by the HOD and brought to the Front Desk, before a new key can be issued. The Delegation will be responsible for any incurred costs. Access to the room will be gained by master key, once credentials have been checked. Room Register/Changes An up-to-date room register must be maintained by the Front Desk at all accommodation venues and no unauthorized changes will be allowed. Requests for room changes must be completed on the Room Change Request Form and handed to the staff at the Front Desk. The HOD will be informed of all authorized room changes and an exchange of room keys will take place. 5.1.2.12 Accommodation Venue Policies � Alcohol and tobacco are strictly prohibited in all accommodation venues. � Perishable food items are prohibited in bedrooms. � Tampering with a fire alarm is prohibited. � Please keep the accommodation venues quiet and clean. � Family members will not be allowed access to accommodation venues. There will be no designated common areas to meet athletes in accommodation venues. All Family members in emergency cases have to comply with the GOC visitation policy. � Delegations will be liable for covering the cost of any damage to property of the accommodation venues caused by their members. � Access will be strictly enforced in accommodation venues, and the GOC accepts no responsibility for inconvenience resulting from failure to display 36 | P age
SOWSG ATHENS 2011 HOD Manual – 2 nd edition credentials. � Access to pools and beaches is prohibited for all members of Delegations without the supervision of the HOD or an experienced designated by the HOD person. 5.1.2.13 Check Out Check out will take place on or before July 5 th , 2011 for all Delegations, by 12.00 midday. Delegations unable to travel on this day will be responsible for additional costs incurred by extending their stay in hotels of their choice. The GOC will not be able to accommodate Delegations after the previously mentioned date. The HOD or nominated person(s) from a Delegation will be responsible for collecting keys from the entire Delegation and for signing them over to a member of the Delegation Service Center Desk/Front Desk, at least two hours before their departure. Delegations should allow sufficient time on the day of departure to collect all keys and to ensure that the handover procedure is completed. Delegations will be liable to cover the cost of any damage to property of the accommodation venue caused by any of their Delegation members. An inspection of all rooms will take place by the accommodation team and a representative from the Delegation, before check-out is completed. Departure from Accommodation Delegations must inform the GOC of its departure time and the number of persons and baggage at least 48 hours before its departure, so that transportation may be arranged accordingly. By mid-week of the Games, the GOC will arrange a session during an HOD meeting, in order to describe and analyze the Departure’s operating plan guidelines. All baggage must be bound or wrapped safely and carry tags displaying clearly the name of the delegation, name of the owner, flight number and destination. If bags are left behind in the venue, the delegation will incur the cost of transport to the airport or any additional flight costs. Floor Plan (Village and Accommodations) - Aghios Andreas area 37 | P age
Page 2 and 3: Dear Heads of the Delegations, We a
Page 4 and 5: SOWSG ATHENS 2011 HOD Manual - 2 nd
Page 88 and 89:
SOWSG ATHENS 2011 HOD Manual - 2 nd
Page 90 and 91:
Page 92 and 93:
Page 94 and 95:
Page 96 and 97:
Page 98 and 99:
Page 100 and 101:
Page 102 and 103:
Page 104 and 105:
Page 106 and 107:
Page 108 and 109:
Page 110 and 111:
Page 112 and 113:
Page 114 and 115:
Page 116 and 117:
Page 118 and 119:
Page 120 and 121:
Page 122 and 123:
Page 124 and 125:
Page 126 and 127:
Page 128 and 129:
Page 130 and 131:
Page 132 and 133:
Page 134 and 135:
Page 136 and 137:
Page 138 and 139:
Page 140 and 141:
Page 142 and 143:
Page 144 and 145:
Page 146 and 147:
DIVANI CARAVEL HOTEL SOV8 DIVANI PA
Page 148 and 149:
SOV 1 ATHENIAN MUNICIPALITY CAMP 7
Page 150 and 151:
SOV 3 PUBLIC HEALTH CAMP D D Wi Fi
Page 152 and 153:
SOV 5 EDUCATION MINISTRY CAMP 1. RE
Page 154 and 155:
GOLDEN COAST STAFF BUILDING A STAFF
Page 156 and 157:
��
Page 158 and 159:
��
Page 160 and 161:
��
Page 162 and 163:
ATHENS 2011 VENUES 16 ΟΑΚΑ - AT
Page 164 and 165:
Special Olympics ATHENS 2011 S.O Wo
Page 166 and 167:
ARTEMIDOS ARTEMIDOS Ρ Ε ΙΔΟΣ
Page 168 and 169:
1. ATHLETES AND TOs ENTRANCE 2. SPO
Page 170 and 171:
Page 172 and 173:
Page 175 and 176:
9 3 3 8 d 6 PRINTER 7 PHOTOCOPIER 1
show all

Head of Delegation Manual - Special Olympics

Create successful ePaper yourself

Delete template?

Save as template?