Head of Delegation Manual - Special Olympics
Head of Delegation Manual - Special Olympics
Head of Delegation Manual - Special Olympics
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SOWSG ATHENS 2011 HOD <strong>Manual</strong> – 2 nd edition<br />
During the Games:<br />
� Be responsible for the arrival process <strong>of</strong> their <strong>Delegation</strong> in Greece. If the<br />
<strong>Delegation</strong> arrives at the Athens International Airport, HODs are responsible<br />
for handling all necessary formalities (passport control, baggage collection)<br />
and for cooperating with the GOC staff in order to complete these formalities<br />
successfully.<br />
� Be responsible for verifying and signing registration documents upon arrival in<br />
Athens at the <strong>Delegation</strong> Welcome Center (DWC), as well as confirming to the<br />
GOC Credentialing that all credentials received are correct. In case they are<br />
not correct, HODs should notify the GOC for the items to be corrected.<br />
� Coordinate with the GOC staff the <strong>Delegation</strong>’s check-in at the <strong>of</strong>ficial<br />
accommodation sites.<br />
� Attend the HOD Advanced, as well as the Daily HOD Meetings, and ensure<br />
that the information provided during these meetings is appropriately<br />
distributed to the members <strong>of</strong> their <strong>Delegation</strong>.<br />
� Cooperate with the GOC with regards to the <strong>Delegation</strong> participation in the<br />
Opening and Closing Ceremonies <strong>of</strong> the SOWSG ATHENS 2011.<br />
� In case a member <strong>of</strong> their delegation needs provision <strong>of</strong> medical care and/or<br />
needs to be transferred to a hospital, the HOD cooperates with the GOC and<br />
makes sure that this person is accompanied by a coach or the AHOD.<br />
� Ensure that their <strong>Delegation</strong> members comply with the rules that apply to<br />
their accommodation venues as well as to the competition venues, such as:<br />
o The consumption <strong>of</strong> alcoholic beverages and / or controlled<br />
substances is prohibited.<br />
o The use <strong>of</strong> any tobacco products at all venues is prohibited.<br />
o Inappropriate contact with athletes or volunteers is prohibited.<br />
<strong>Head</strong> <strong>of</strong> <strong>Delegation</strong> Entitlements during the SOWSG ATHENS 2011<br />
• A single room in one <strong>of</strong> the respective accommodation sites <strong>of</strong> their <strong>Delegation</strong><br />
• A mobile phone and a Greek number (delivered upon arrival in Athens)<br />
• A designated car and a volunteer driver, available in shifts from 06:30 till 20:30,<br />
which is only allowed to be driven by the assigned drivers, with a mid-day break<br />
between 13:00-14:00 for shift change.<br />
• Invitation to participate in various social and entertainment events as specified by<br />
the Games Agreement.<br />
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