Course Descripons - The Art Institutes

Academic Policies
ments for access are made within a reasonable period of
� me but in no case more than 45 days a� er the request
was made. The student will be no� fi ed of the � me and
place where the records may be inspected. The school may
require the presence of a school offi cial during the inspec-
� on and review of a student’s records.
Certain limita� ons exist on a student’s right to inspect and
review their own educa� on records. Those limita� ons
include, for example, the following: (i) fi nancial informa-
� on submi� ed by parents; (ii) confi den� al le� ers and
recommenda� ons placed in their fi les prior to January 1,
1975; (iii) confi den� al le� ers and recommenda� ons placed
in their fi les a� er January 1, 1975 to which the student
has waived the right to inspect and review and that are
related to the student’s admission, applica� on for employment
or job placement or receipt of honors. In addi� on,
the term “educa� on record” does not include certain types
of records such as, records of instruc� onal, supervisory,
administra� ve, and certain educa� onal personnel who
are in the sole possession of the maker thereof, and are
not accessible or revealed to any other individual except a
subs� tute. When a record contains personally iden� fi able
informa� on about more than one student, the student
may inspect and review only the informa� on that relates
to him/her personally.
Disclosure of Educa� onal Records
The Illinois Ins� tute of Art generally does not permit
disclosure of personally iden� fi able informa� on from the
records of a student without prior wri� en consent of the
student. Personally iden� fi able informa� on is disclosed
(some items are mandatory, some discre� onary) from the
records of a student without that student’s prior wri� en
consent to the following individuals or ins� tu� ons or in the
following circumstances:
�� To the Illinois Ins� tute of Art offi cials who have been
determined by the school to have legi� mate educa-
� onal interests in the records. A school offi cial is:
�� A person employed by the school or its corporate
parent in an administra� ve, supervisory, academic, or
research or support staff posi� on. This includes, but is
not limited to human resources and accoun� ng staff
for purposes of the tui� on reimbursement plan; or
125 Academic Policies
�� A person employed by or under contract to the school
to perform specifi c tasks, such as an auditor, consultant,
or a� orney, a person on the Board of Trustees, or
a student serving on an offi cial commi� ee or assis� ng
another school offi cial.
�� Any school offi cial who needs informa� on about a
student in the course of performing instruc� onal,
supervisory,
�� To certain offi cials of the United States Department
of Educa� on, the Comptroller General of the United
States, the
�� To the A� orney General of the United States and state
and local educa� onal authori� es in connec� on with
state or federally supported educa� onal programs.
�� In connec� on with the student’s request for, or receipt
of, fi nancial aid necessary to determine the eligibility,
amounts or condi� ons of fi nancial aid, or to enforce
the terms and condi� ons of the aid.
�� To organiza� ons conduc� ng certain studies for or on
behalf of the school.
�� To accredi� ng commissions or state licensing or regulatory
bodies to carry out their func� ons.
�� To parents of a dependent student, as defi ned in Sec-
� on 152 of the Internal Revenue Code.
�� To comply with a judicial order or lawfully issued subpoena.
�� To appropriate par� es in health or safety emergencies.
�� To offi cials of another school, which a student seeks or
intends to enroll.
�� To an alleged vic� m of a crime of violence or a nonforcible
sexual off ense, the fi nal results of the disciplinary
proceedings conducted by the school against
the alleged perpetrator of that crime or off ense with
respect to that crime or off ense.
�� To any person – not just the vic� m of a crime of violence
or non-forcible sexual off ense – the fi nal results
of the disciplinary proceedings described above but
only if the school has determined that a student is
the perpetrator of a crime of violence or non-forcible
sexual off ense, and with respect to the allega� on made
against him or her, the student has commi� ed a viola-
� on of the ins� tu� on’s rules or policies. (The school, in
such instances, may only disclose the name of the perpetrator–not
the name of any other student, including