department of defense agency financial report fiscal year 2012

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Department of Defense Agency Financial Report for FY 2012 Table 1a. Effectiveness of Internal Control over Financial Reporting (FMFIA Section 2) Statement of Assurance: No assurance End-to-End Process Budget-to-Report Hire-to-Retire Areas of Material Weakness Ref Table 2 Beginning Balance A-34 New Resolved Reassessed Ending Balance Appropriations Received 1 1 Fund Balance with Treasury (FBWT) Financial Reporting Compilation Intragovernmental Eliminations 10 1 1 2, 7, & 8 1 1 5 1 1 Health Care Liabilities 1 1 Civilian Pay 1 1 Military Pay 1 1 Order-to-Cash Accounts Receivable 13 1 1 Procure-to-Pay Acquire-to-Retire Plan-to-Stock Contracts 1 1 1 MILSTRIP Orders 1 1 1 Reimbursable Work Orders - Grantor Transportation of People Military Equipment Assets General Purpose Equipment 1 1 1 1 1 1 11 1 1 4 & 11 1 1 Real Property Assets 11 1 1 Environmental Liabilities 3 1 1 Inventory 12 1 1 Operating Materials & Supplies Total Financial Reporting Material Weaknesses 6 1 1 18 18 Addendum A
Department of Defense Agency Financial Report for FY 2012 Table 1a-1 provides the description and corrective action plan for each material weakness related to internal control over financial reporting. Table 1a-1. FY 2012 Internal Control over Financial Reporting Material Weaknesses Material Weaknesses 1 Appropriations Received: The Defense Agencies’ processes do not effectively account for budgetary authority transactions and balances. 2 Fund Balance with Treasury (FBWT): The Department cannot reconcile transactions posted to the FBWT general ledger accounts with transactions reported and posted to the Department of the Treasury’s FBWT accounts and ensure adequate support for FBWT transactions. 3 Financial Reporting Compilation: The Department cannot prepare accurate financial statements supported by general ledger balances and adequately documented and Year Identified DoD Components FY 2011 Defense Agencies FY 2005 Army; Navy; DLA; DIA; NSA; SMA; USSOCOM; DTRA FY 2007 Army, DLA, TRANSCOM A-35 Corrective Actions Components are implementing controls over the apportionment and allotment of funds by identifying the entire transaction population and reconciling the financial statement amount to the general ledger, to the detailed transactions, and to supporting authorizing documents (e.g., public law, OMB apportionments, funding authorization documents). Components are also working with sub-allotees to document and reconcile funds distributed to them. Components are working toward integrating general ledger systems with feeder systems to maintain transactionlevel supporting documentation for disbursements and collections. The Components also are developing the processes and controls to reconcile transaction-level differences between DoD and the Department of Treasury accounts in a timely, efficient manner. The Department continues to improve business processes and controls through the implementation of enterprise resource planning (ERP) systems that produce accurate, timely and auditable financial reports. In Target Correction Year FY 2013 FY 2015 FY 2015 Addendum A
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