LibreOffice 4.0 Writer Guide - The Document Foundation Wiki

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Who is this book for? Anyone who wants to get up to speed quickly with LibreOffice Writer will find this book valuable. You may be new to word processing software, or you may be familiar with another office suite. What is in this book? This book introduces some of the main features of Writer, the word processor component of LibreOffice: • Text entry, editing, and formatting (Chapter 3) • Page-layout methods, including frames, columns, and tables (Chapter 4) • Export to PDF, including bookmarks (Chapter 5) • Templates and styles (Chapters 6, 7, and 10) • Embedding or linking of graphics, spreadsheets, and other objects (Chapter 8) • Built-in drawing tools (Chapter 8) • Tables of data (Chapter 9) • Mail merge (Chapter 11) • Tables of contents, indexes, and bibliographies (Chapter 12) • Master documents, to group a collection of shorter documents into a single long document (Chapter 13) • Fields and forms (Chapters 14 and 15) • Database integration, including a bibliography database (Chapters 11, 12, 15) • And many more Where to get more help? This book, the other LibreOffice user guides, the built-in Help system, and user support systems assume that you are familiar with your computer and basic functions such as starting a program, opening and saving files. Help system LibreOffice comes with an extensive Help system. This is your first line of support for using LibreOffice. To display the full Help system, press F1 or go to Help > LibreOffice Help on the main menu bar. In addition, you can choose whether to activate Tips, Extended tips, and the Help Agent by going to Tools > Options > LibreOffice > General on the main menu bar. If Tips are enabled, hover the mouse pointer over any of the icons to see a small box (tooltip) with a brief explanation of the icon’s function. For a more detailed explanation, select Help > What's This? on the main menu bar and hover the pointer over the icon. Free online support The LibreOffice community not only develops software, but provides free, volunteer-based support. See Table 11 and this web page: http://www.libreoffice.org/get-help/ You can get comprehensive online support from the community through mailing lists and the Ask LibreOffice website. Other websites run by users also offer free tips and tutorials. This forum provides community support for LibreOffice: http://en.libreofficeforum.org/ 10 LibreOffice 4.0 Writer Guide
This site provides support for LibreOffice, among other programs: http://forum.openoffice.org/en/forum/ Table 1: Free support for LibreOffice users Free LibreOffice support Ask LibreOffice Documentation FAQs Mailing lists International support Accessibility options Paid support and training Questions and answers from the LibreOffice community http://ask.libreoffice.org/en/questions/ User guides, how-tos, and other documentation. http://www.libreoffice.org/get-help/documentation/ https://wiki.documentfoundation.org/Documentation/Publications Answers to frequently asked questions http://wiki.documentfoundation.org/Faq Free community support is provided by a network of experienced users http://www.libreoffice.org/get-help/mailing-lists/ The LibreOffice website in your language. http://www.libreoffice.org/international-sites/ International mailing lists http://wiki.documentfoundation.org/Local_Mailing_Lists Information about available accessibility options. http://www.libreoffice.org/get-help/accessibility/ Alternatively, you can pay for support services. Service contracts can be purchased from a vendor or consulting firm specializing in LibreOffice. What you see may be different Illustrations LibreOffice runs on Windows, Linux, and Mac OS X operating systems, each of which has several versions and can be customized by users (fonts, colors, themes, window managers). The illustrations in this guide were taken from a variety of computers and operating systems. Therefore, some illustrations will not look exactly like what you see on your computer display. Also, some of the dialogs may be different because of the settings selected in LibreOffice. You can either use dialogs from your computer system or dialogs provided by LibreOffice (default). To change to using LibreOffice dialogs if settings have been altered: 1) On Linux and Windows operating systems, go to Tools > Options >LibreOffice > General on the main menu bar to open the dialog for general options. 2) On a Mac operating system, go to LibreOffice > Preferences > General on the main menu bar to open the dialog for general options. 3) Select Use LibreOffice dialogs in Open/Save dialogs and/or, in Linux or Mac OSX operating systems only, Print dialogs to display the LibreOffice dialogs on your computer display. 4) Click OK to save your settings and close the dialog. Preface 11
Page 1 and 2: LibreOffice 4.0 Writer Guide Word P
Page 3 and 4: Contents Copyright.................
Page 5 and 6: Chapter 6 Introduction to Styles...
Page 7 and 8: Defining your own numbering sequenc
Page 9: Preface
Page 13 and 14: Figure 1: Dialog showing common con
Page 15: New features in LibreOffice Writer
Page 18 and 19: What is Writer? Writer is the word
Page 20 and 21: Moving toolbars To move a docked to
Page 22 and 23: Figure 9: Selection of visible tool
Page 24 and 25: Mode Effect Standard selection Clic
Page 26 and 27: Starting a new document You can sta
Page 28 and 29: Figure 17. Creating a document from
Page 30 and 31: Figure 18. Saving a file in Microso
Page 32 and 33: Closing a document To close a docum
Page 34 and 35: Header/Footer: Jumps between the te
Page 36 and 37: Note Setting reminders Users of MS
Page 39 and 40: Chapter 2 Setting up Writer Choosin
Page 41 and 42: Help - Tips When Tips is active, on
Page 43 and 44: Figure 29: Choosing View options fo
Page 45 and 46: Figure 31: Choosing general printin
Page 47 and 48: eplace the screen font only and nev
Page 49 and 50: Personalization Using Personalizati
Page 51 and 52: Figure 41: Choosing Load and Save o
Page 53 and 54: Caution VBA Properties Figure 42: S
Page 55 and 56: General options The choices on the
Page 57 and 58: Note Grid options Direct cursor let
Page 59 and 60: • The Print text in black option
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Figure 54: Choosing compatibility o
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Choosing options for HTML documents
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Figure 59: Choosing languages, dict
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Introduction This chapter covers th
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When you paste text, the result dep
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Find and replace specific formattin
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Figure 66: The Special Characters d
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Caution 1 Open Styles and Formattin
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A better strategy is to define tabs
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The Help describes each of these ch
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Figure 77: Modifying a list style 2
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Figure 81: Using the Insert Footnot
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Checking spelling and grammar Spell
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Text language The language to be us
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Using built-in language tools Write
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Note Figure 91: Synonyms on the con
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Figure 95: Setting hyphenation opti
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Figure 97: Customizing word complet
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Line numbering Line numbering puts
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2) To enter a comment on a marked c
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Merging modified documents The proc
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Using cross-references To ensure th
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For an Internet type hyperlink, cho
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Chapter 4 Formatting Pages Using Pa
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Use page styles (with two columns)
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Tip You can also insert a page brea
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Inserting a landscape page into a p
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Figure 114: Moving the margins To c
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Changing the number of columns for
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You also should think about the typ
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Figure 120: Removing the border fro
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Figure 123: Hyperlink page of the F
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Figure 127: Defining the space abov
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Linking sections You can insert the
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Figure 134: Indenting sections Ente
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Figure 137: Edit Sections dialog Ed
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Figure 139: Edit Links dialog Creat
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Caution Do not use the Background a
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8) Because tabs have been removed,
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Figure 147: Variations on the simpl
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Figure 150: Inserting a chapter num
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Figure 152: Set page number format
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Note Do not delete the bookmark at
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Figure 159: Frame dialog: Backgroun
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Chapter 5 Printing, Exporting, Faxi
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Note The options selected on the Pr
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Selecting what to print In addition
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8) Take the printed pages out of th
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3) On the Format page, verify or ed
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3) Select the label stock in the Br
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(GNU/Linux) is sufficient, while fo
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Figure 176: User Interface page of
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Note Exporting to XHTML Figure 179:
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2) On the second page, select E-mai
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Digital signing of documents To sig
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What are styles? Most people are us
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1) Open the Styles and Formatting w
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Click on the From File button if th
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Using the Format Paintbrush You can
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Double-click the Heading 1 entry of
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Applying frame styles Whenever you
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Example: Page with special formatti
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The first two methods are discussed
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Figure 203: Center Heading 1 Now, e
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Note You may have noticed this beha
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Changing the formatting of your sty
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To use custom styles in place of on
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Figure 216: Specifying numbering of
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Figure 221: Indenting Level 2 headi
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Chapter 7 Working with Styles
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Figure 226: The Organizer page disp
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Now, the fonts of all the heading s
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etween the lines of text. The regis
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• Keep with next paragraph is app
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Figure 237: A table with rotated he
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Using the Outline & Numbering page
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Caution If you want to make a style
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• Use the Font page to determine
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Style Comments and Use OLE The defa
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General settings for the page style
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Columns page Use this page to creat
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3) On the Page tab of the Page Styl
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Working with list styles List style
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Figure 256: A numbered list of CD t
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• Width and Height: the dimension
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Chapter 8 Working with Graphics
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Preparing images for black-and-whit
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• Advantage - You can modify the
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View icons. Double-click in the sam
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Table 10: Graphic filters and their
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Resizing an image Figure 265: Resul
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Other settings The Picture dialog (
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1 Line 5 Line Color 9 To Foreground
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Arranging graphics Arranging a grap
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Wrap Through Superimposes the image
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When you are done, click on the App
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Figure 275: Transparent image added
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Illustration 1. An example Figure 2
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To use the image map editor: 1) In
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2) Click Delete on the context menu
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For example, entering the sequence
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Introduction Tables are a useful wa
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Figure 284: Nested table example Us
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move the mouse to either the left o
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It is also possible to resize a tab
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Note Figure 288: Table Format dialo
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) You can use the Link option to li
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• Select the vertical alignment o
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To move to the end of the table, pr
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Additional table operations Protect
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4) In the Format pane, choose how t
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To split a table: 1) Place the curs
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1 Table 9 Top 17 Select Column 2 Li
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Chapter 10 Working with Templates
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3) Double-click the folder that con
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The default location is your user t
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3) Find and select the package of t
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Associating a document with a diffe
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Importing a template If the templat
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What is mail merge? LibreOffice Wri
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5) In the next dialog, click Browse
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3) Find the data source that you wi
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c) Now click in the Condition box a
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Figure 318: Select Database, Table,
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9) Click New Document. You now have
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You can edit individual records in
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5) Choose whether or not to add Sen
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For the purposes of this descriptio
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Figure 329: Select address list dia
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Figure 332: Match fields dialog 5)
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You can see that the field takes c
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Step 7: Personalize documents This
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Chapter 12 Tables of Contents, Inde
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This change may leave a gray backgr
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Choosing the scope of the table of
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Figure 346: Entries page of Insert
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To remove paragraph styling from an
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Editing a table of contents To edit
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Note Tip Figure 351: Inserting an i
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The Insert Index/Table dialog (Figu
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To begin, in the Level column selec
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Adding multiple columns To display
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Figure 357: Creating other types of
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Filtering records To set up a filte
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4) If Tables (in the Database secti
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1) Select Insert > Indexes and Tabl
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using the right-click menu or the I
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Defining the paragraph style for th
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Chapter 13 Working with Master Docu
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Creating a master document: scenari
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Figure 377: TestFile documents crea
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Step 2. Create a template You can c
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Step 6. Insert the subdocuments int
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Restarting page numbering The examp
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To update the master document (and
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Figure 391: Setting text to be used
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In a master document, you can toggl
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Figure 398: Anchoring a graphic and
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Introduction to fields Fields are e
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Figure 401: Custom Properties page,
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Using AutoText to insert often-used
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Figure 406: Defining a field to res
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For figures, you will usually choos
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Using fields in headers and footers
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Figure 411: Defining a number range
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You cannot use internal variables (
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Tip If you want to insert this fiel
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4) If you have set fields to update
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Figure 418: Inserting an input fiel
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To add, edit, and remove items from
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Introduction to forms This chapter
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Insert form controls 1) To insert a
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Form Control toolbar Option Button
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Form Design toolbar Form Navigator
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Figure 426: Specifying names for op
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Configure form controls No further
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Accessing data sources The most com
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Figure 436: Setting a primary key 4
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5) Click the Text Box button . Clic
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Advanced form customization Linking
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Figure 444: Data Properties of a fo
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Chapter 16 Customizing Writer
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and so on, there is File | Send and
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Tip You can also add a command to a
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Figure 449: Change Icon dialog Exam
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To adapt shortcut keys to your need
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Figure 453: Find and choose the en-
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Loading a saved keyboard configurat
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Appendix A Keyboard Shortcuts Using
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Shortcut Keys Result F6 Repeatedly
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Shortcut keys for controlling docum
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Shortcut keys Effect F12 Turns para
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Shortcut Keys Effect PageUp Moves u
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Shortcut Keys Effect Shift+Tab When
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Selecting rows and columns in a dat
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Index A accessibility features 448
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toolbars 411 when to use 410 XForms
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odd and even 144 restarting 144 res
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tooltips 41 tracking changes 99 tra
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