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Copyright This document is Copyright © 2011–2013 by its contributors as listed below. You may distribute it and/or modify it under the terms of either the GNU General Public License (http://www.gnu.org/licenses/gpl.html), version 3 or later, or the Creative Commons Attribution License (http://creativecommons.org/licenses/by/3.0/), version 3.0 or later. All trademarks within this guide belong to their legitimate owners. Contributors John A Smith David Blymire Jeremy Cartwright John M. Długosz Barbara Duprey Jamie Eby Ron Faile Jr. Hazel Russman Gary Schnabl Peter Schofield Jean Hollis Weber Cover art: Klaus-Jürgen Weghorn Jean Hollis Weber Christoph Noack Drew Jensenn Acknowledgments This book is adapted and updated from the OpenOffice.org 3.3 Writer Guide. The contributors to that book are listed on page 13. Feedback Please direct any comments or suggestions about this document to: documentation@global.libreoffice.org Publication date and software version Published 6 June 2013. Based on LibreOffice 4.0.3. Documentation for LibreOffice is available at http://www.libreoffice.org/get-help/documentation
Contents Copyright..................................................................................................................................... 2 Preface.................................................................................................................................. 9 Who is this book for?................................................................................................................. 10 What is in this book?.................................................................................................................. 10 Where to get more help?........................................................................................................... 10 What you see may be different................................................................................................... 11 Using LibreOffice on a Mac........................................................................................................ 12 What are all these things called?............................................................................................... 12 Who wrote this book?................................................................................................................ 13 Acknowledgements.................................................................................................................... 13 Frequently asked questions....................................................................................................... 14 New features in LibreOffice Writer 4.0....................................................................................... 15 Chapter 1 Introducing Writer.............................................................................................................. 17 What is Writer?.......................................................................................................................... 18 Parts of the main Writer window................................................................................................ 18 Changing document views......................................................................................................... 25 Starting a new document........................................................................................................... 26 Opening an existing document...................................................................................................28 Saving a document.................................................................................................................... 29 Password protection.................................................................................................................. 30 Closing a document................................................................................................................... 32 Closing LibreOffice.....................................................................................................................32 Using the Navigator................................................................................................................... 33 Undoing and redoing changes................................................................................................... 37 Chapter 2 Setting up Writer................................................................................................................ 39 Choosing options for Writer that affect all LibreOffice components............................................ 40 Choosing options for loading and saving documents................................................................. 50 Choosing options for Writer........................................................................................................54 Choosing options for HTML documents..................................................................................... 63 Choosing language settings....................................................................................................... 63 Controlling Writer’s AutoCorrect functions..................................................................................65 Chapter 3 Working with Text...............................................................................................................67 Introduction................................................................................................................................ 68 Selecting text............................................................................................................................. 68 Cutting, copying, and pasting text.............................................................................................. 69 Finding and replacing text and formatting.................................................................................. 70 Inserting special characters....................................................................................................... 73 Formatting paragraphs...............................................................................................................75 Formatting characters................................................................................................................ 78 LibreOffice 4.0 Writer Guide 3
Page 1: LibreOffice 4.0 Writer Guide Word P
Page 5 and 6: Chapter 6 Introduction to Styles...
Page 7 and 8: Defining your own numbering sequenc
Page 9 and 10: Preface
Page 11 and 12: This site provides support for Libr
Page 13 and 14: Figure 1: Dialog showing common con
Page 15: New features in LibreOffice Writer
Page 18 and 19: What is Writer? Writer is the word
Page 20 and 21: Moving toolbars To move a docked to
Page 22 and 23: Figure 9: Selection of visible tool
Page 24 and 25: Mode Effect Standard selection Clic
Page 26 and 27: Starting a new document You can sta
Page 28 and 29: Figure 17. Creating a document from
Page 30 and 31: Figure 18. Saving a file in Microso
Page 32 and 33: Closing a document To close a docum
Page 34 and 35: Header/Footer: Jumps between the te
Page 36 and 37: Note Setting reminders Users of MS
Page 39 and 40: Chapter 2 Setting up Writer Choosin
Page 41 and 42: Help - Tips When Tips is active, on
Page 43 and 44: Figure 29: Choosing View options fo
Page 45 and 46: Figure 31: Choosing general printin
Page 47 and 48: eplace the screen font only and nev
Page 49 and 50: Personalization Using Personalizati
Page 51 and 52: Figure 41: Choosing Load and Save o
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Caution VBA Properties Figure 42: S
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General options The choices on the
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Note Grid options Direct cursor let
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• The Print text in black option
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Figure 54: Choosing compatibility o
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Choosing options for HTML documents
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Figure 59: Choosing languages, dict
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Introduction This chapter covers th
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When you paste text, the result dep
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Find and replace specific formattin
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Figure 66: The Special Characters d
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Caution 1 Open Styles and Formattin
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A better strategy is to define tabs
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The Help describes each of these ch
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Figure 77: Modifying a list style 2
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Figure 81: Using the Insert Footnot
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Checking spelling and grammar Spell
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Text language The language to be us
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Using built-in language tools Write
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Note Figure 91: Synonyms on the con
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Figure 95: Setting hyphenation opti
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Figure 97: Customizing word complet
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Line numbering Line numbering puts
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2) To enter a comment on a marked c
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Merging modified documents The proc
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Using cross-references To ensure th
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For an Internet type hyperlink, cho
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Chapter 4 Formatting Pages Using Pa
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Use page styles (with two columns)
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Tip You can also insert a page brea
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Inserting a landscape page into a p
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Figure 114: Moving the margins To c
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Changing the number of columns for
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You also should think about the typ
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Figure 120: Removing the border fro
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Figure 123: Hyperlink page of the F
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Figure 127: Defining the space abov
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Linking sections You can insert the
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Figure 134: Indenting sections Ente
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Figure 137: Edit Sections dialog Ed
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Figure 139: Edit Links dialog Creat
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Caution Do not use the Background a
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8) Because tabs have been removed,
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Figure 147: Variations on the simpl
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Figure 150: Inserting a chapter num
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Figure 152: Set page number format
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Note Do not delete the bookmark at
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Figure 159: Frame dialog: Backgroun
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Chapter 5 Printing, Exporting, Faxi
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Note The options selected on the Pr
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Selecting what to print In addition
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8) Take the printed pages out of th
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3) On the Format page, verify or ed
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3) Select the label stock in the Br
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(GNU/Linux) is sufficient, while fo
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Figure 176: User Interface page of
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Note Exporting to XHTML Figure 179:
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2) On the second page, select E-mai
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Digital signing of documents To sig
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What are styles? Most people are us
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1) Open the Styles and Formatting w
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Click on the From File button if th
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Using the Format Paintbrush You can
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Double-click the Heading 1 entry of
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Applying frame styles Whenever you
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Example: Page with special formatti
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The first two methods are discussed
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Figure 203: Center Heading 1 Now, e
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Note You may have noticed this beha
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Changing the formatting of your sty
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To use custom styles in place of on
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Figure 216: Specifying numbering of
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Figure 221: Indenting Level 2 headi
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Chapter 7 Working with Styles
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Figure 226: The Organizer page disp
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Now, the fonts of all the heading s
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etween the lines of text. The regis
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• Keep with next paragraph is app
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Figure 237: A table with rotated he
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Using the Outline & Numbering page
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Caution If you want to make a style
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• Use the Font page to determine
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Style Comments and Use OLE The defa
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General settings for the page style
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Columns page Use this page to creat
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3) On the Page tab of the Page Styl
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Working with list styles List style
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Figure 256: A numbered list of CD t
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• Width and Height: the dimension
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Chapter 8 Working with Graphics
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Preparing images for black-and-whit
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• Advantage - You can modify the
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View icons. Double-click in the sam
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Table 10: Graphic filters and their
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Resizing an image Figure 265: Resul
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Other settings The Picture dialog (
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1 Line 5 Line Color 9 To Foreground
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Arranging graphics Arranging a grap
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Wrap Through Superimposes the image
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When you are done, click on the App
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Figure 275: Transparent image added
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Illustration 1. An example Figure 2
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To use the image map editor: 1) In
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2) Click Delete on the context menu
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For example, entering the sequence
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Introduction Tables are a useful wa
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Figure 284: Nested table example Us
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move the mouse to either the left o
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It is also possible to resize a tab
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Note Figure 288: Table Format dialo
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) You can use the Link option to li
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• Select the vertical alignment o
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To move to the end of the table, pr
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Additional table operations Protect
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4) In the Format pane, choose how t
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To split a table: 1) Place the curs
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1 Table 9 Top 17 Select Column 2 Li
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Chapter 10 Working with Templates
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3) Double-click the folder that con
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The default location is your user t
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3) Find and select the package of t
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Associating a document with a diffe
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Importing a template If the templat
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What is mail merge? LibreOffice Wri
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5) In the next dialog, click Browse
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3) Find the data source that you wi
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c) Now click in the Condition box a
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Figure 318: Select Database, Table,
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9) Click New Document. You now have
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You can edit individual records in
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5) Choose whether or not to add Sen
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For the purposes of this descriptio
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Figure 329: Select address list dia
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Figure 332: Match fields dialog 5)
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You can see that the field takes c
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Step 7: Personalize documents This
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Chapter 12 Tables of Contents, Inde
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This change may leave a gray backgr
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Choosing the scope of the table of
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Figure 346: Entries page of Insert
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To remove paragraph styling from an
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Editing a table of contents To edit
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Note Tip Figure 351: Inserting an i
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The Insert Index/Table dialog (Figu
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To begin, in the Level column selec
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Adding multiple columns To display
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Figure 357: Creating other types of
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Filtering records To set up a filte
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4) If Tables (in the Database secti
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1) Select Insert > Indexes and Tabl
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using the right-click menu or the I
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Defining the paragraph style for th
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Chapter 13 Working with Master Docu
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Creating a master document: scenari
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Figure 377: TestFile documents crea
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Step 2. Create a template You can c
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Step 6. Insert the subdocuments int
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Restarting page numbering The examp
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To update the master document (and
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Figure 391: Setting text to be used
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In a master document, you can toggl
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Figure 398: Anchoring a graphic and
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Introduction to fields Fields are e
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Figure 401: Custom Properties page,
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Using AutoText to insert often-used
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Figure 406: Defining a field to res
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For figures, you will usually choos
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Using fields in headers and footers
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Figure 411: Defining a number range
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You cannot use internal variables (
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Tip If you want to insert this fiel
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4) If you have set fields to update
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Figure 418: Inserting an input fiel
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To add, edit, and remove items from
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Introduction to forms This chapter
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Insert form controls 1) To insert a
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Form Control toolbar Option Button
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Form Design toolbar Form Navigator
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Figure 426: Specifying names for op
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Configure form controls No further
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Accessing data sources The most com
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Figure 436: Setting a primary key 4
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5) Click the Text Box button . Clic
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Advanced form customization Linking
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Figure 444: Data Properties of a fo
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Chapter 16 Customizing Writer
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and so on, there is File | Send and
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Tip You can also add a command to a
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Figure 449: Change Icon dialog Exam
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To adapt shortcut keys to your need
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Figure 453: Find and choose the en-
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Loading a saved keyboard configurat
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Appendix A Keyboard Shortcuts Using
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Shortcut Keys Result F6 Repeatedly
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Shortcut keys for controlling docum
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Shortcut keys Effect F12 Turns para
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Shortcut Keys Effect PageUp Moves u
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Shortcut Keys Effect Shift+Tab When
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Selecting rows and columns in a dat
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Index A accessibility features 448
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toolbars 411 when to use 410 XForms
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odd and even 144 restarting 144 res
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tooltips 41 tracking changes 99 tra
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