LibreOffice 4.0 Writer Guide - The Document Foundation Wiki

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Sending a fax To send a fax directly from LibreOffice, you need a fax modem and a fax driver that allows applications to communicate with the fax modem. 1) Open the Print dialog box (Figure 161) by choosing File > Print and select the fax driver in the Printer list. 2) Click Print to open the dialog box for your fax driver, where you can select the fax recipient. You can set up a toolbar icon so that a single click sends the current document as a fax. To add an icon for this purpose to a toolbar, see Chapter 16, Customizing Writer. Exporting to PDF LibreOffice can export documents to PDF (Portable Document Format). This industry-standard file format for file viewing is ideal for sending the file to someone else to view using Acrobat Reader or other PDF viewers. Quick export to PDF Click the Export Directly as PDF icon to export the entire document using the PDF settings you most recently selected in the PDF Options dialog box. You are asked to enter the file name and location for the PDF file, but you do not get a chance to choose a page range, the image compression, or other options. Controlling PDF content and quality For more control over the content and quality of the resulting PDF, use File > Export as PDF. The PDF Options dialog box opens. This dialog box has five pages (General, Initial View, User Interface, Links, and Security). Select the appropriate settings, and then click Export. Then you are asked to enter the location and file name of the PDF to be created, and click Export to export the file. General page of PDF Options dialog box On the General page (Figure 174), you can choose which pages to include in the PDF, the type of compression to use for images (which affects the quality of images in the PDF), and other options. Range section • All: Exports the entire document. • Pages: To export a range of pages, use the format 3-6 (pages 3 to 6). To export single pages, use the format 7;9;11 (pages 7, 9, and 11). You can also export a combination of page ranges and single pages, by using a format like 3-6;8;12. • Selection: Exports whatever material is selected. Images section • Lossless compression: Images are stored without any loss of quality. Tends to make large files when used with photographs. Recommended for other kinds of images or graphics. • JPEG compression: Allows for varying degrees of quality. A setting of 90% works well with photographs (small file size, little perceptible loss of quality). • Reduce image resolution: Lower-DPI (dots per inch) images have lower quality. For viewing on a computer screen generally a resolution of 72dpi (for Windows) or 96dpi 162 LibreOffice 4.0 Writer Guide
(GNU/Linux) is sufficient, while for printing it is generally preferable to use at least 300 or 600 dpi, depending on the capability of the printer. Higher dpi settings greatly increase the size of the exported file. Note EPS (Encapsulated PostScript) images with embedded previews are exported only as previews. EPS images without embedded previews are exported as empty placeholders. Figure 174: General page of PDF Options dialog box Watermark section • Sign with Watermark: When this option is selected, a transparent overlay of the text you enter into the Watermark Text box will appear on each page of the PDF. General section • Embed OpenDocument file: Use this setting to export the document as a .pdf file containing two file formats: PDF and ODF. In PDF viewers it behaves like a normal .pdf file, and it remains fully editable in LibreOffice. • PDF/A-1a: PDF/A-1a is an ISO standard for long-term preservation of documents, by embedding all the information necessary for faithful reproduction (such as fonts) while forbidding other elements (including forms, security, and encryption). PDF tags are written. If you select PDF/A-1a, the forbidden elements are grayed-out (not available). • Tagged PDF: Tagged PDF contains information about the structure of the document’s contents. This can help to display the document on devices with different screens, and when using screen reader software. Some tags that are exported are table of contents, hyperlinks, and controls. This option can increase file sizes significantly. • Create PDF form – Submit format: Choose the format of submitting forms from within the PDF file. This setting overrides the control’s URL property that you set in the document. There is only one common setting valid for the whole PDF document: PDF (sends the whole document), FDF (sends the control contents), HTML, and XML. Most often you will choose the PDF format. Chapter 5 Printing, Exporting, Faxing, and E-Mailing 163
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LibreOffice 4.0 Writer Guide Word P
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Contents Copyright.................
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Chapter 6 Introduction to Styles...
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Defining your own numbering sequenc
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Preface
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This site provides support for Libr
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Figure 1: Dialog showing common con
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New features in LibreOffice Writer
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What is Writer? Writer is the word
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Moving toolbars To move a docked to
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Figure 9: Selection of visible tool
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Mode Effect Standard selection Clic
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Starting a new document You can sta
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Figure 17. Creating a document from
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Figure 18. Saving a file in Microso
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Closing a document To close a docum
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Header/Footer: Jumps between the te
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Note Setting reminders Users of MS
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Chapter 2 Setting up Writer Choosin
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Help - Tips When Tips is active, on
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Figure 29: Choosing View options fo
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Figure 31: Choosing general printin
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eplace the screen font only and nev
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Personalization Using Personalizati
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Figure 41: Choosing Load and Save o
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Caution VBA Properties Figure 42: S
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General options The choices on the
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Note Grid options Direct cursor let
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• The Print text in black option
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Figure 54: Choosing compatibility o
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Choosing options for HTML documents
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Figure 59: Choosing languages, dict
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Introduction This chapter covers th
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When you paste text, the result dep
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Find and replace specific formattin
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Figure 66: The Special Characters d
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Caution 1 Open Styles and Formattin
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A better strategy is to define tabs
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The Help describes each of these ch
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Figure 77: Modifying a list style 2
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Figure 81: Using the Insert Footnot
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Checking spelling and grammar Spell
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Text language The language to be us
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Using built-in language tools Write
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Note Figure 91: Synonyms on the con
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Figure 95: Setting hyphenation opti
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Figure 97: Customizing word complet
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Line numbering Line numbering puts
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2) To enter a comment on a marked c
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Merging modified documents The proc
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Using cross-references To ensure th
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For an Internet type hyperlink, cho
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Chapter 4 Formatting Pages Using Pa
Page 111 and 112: Use page styles (with two columns)
Page 113 and 114: Tip You can also insert a page brea
Page 115 and 116: Inserting a landscape page into a p
Page 117 and 118: Figure 114: Moving the margins To c
Page 119 and 120: Changing the number of columns for
Page 121 and 122: You also should think about the typ
Page 123 and 124: Figure 120: Removing the border fro
Page 125 and 126: Figure 123: Hyperlink page of the F
Page 127 and 128: Figure 127: Defining the space abov
Page 129 and 130: Linking sections You can insert the
Page 131 and 132: Figure 134: Indenting sections Ente
Page 133 and 134: Figure 137: Edit Sections dialog Ed
Page 135 and 136: Figure 139: Edit Links dialog Creat
Page 137 and 138: Caution Do not use the Background a
Page 139 and 140: 8) Because tabs have been removed,
Page 141 and 142: Figure 147: Variations on the simpl
Page 143 and 144: Figure 150: Inserting a chapter num
Page 145 and 146: Figure 152: Set page number format
Page 147 and 148: Note Do not delete the bookmark at
Page 149 and 150: Figure 159: Frame dialog: Backgroun
Page 151 and 152: Chapter 5 Printing, Exporting, Faxi
Page 153 and 154: Note The options selected on the Pr
Page 155 and 156: Selecting what to print In addition
Page 157 and 158: 8) Take the printed pages out of th
Page 159 and 160: 3) On the Format page, verify or ed
Page 161: 3) Select the label stock in the Br
Page 165 and 166: Figure 176: User Interface page of
Page 167 and 168: Note Exporting to XHTML Figure 179:
Page 169 and 170: 2) On the second page, select E-mai
Page 171: Digital signing of documents To sig
Page 174 and 175: What are styles? Most people are us
Page 176 and 177: 1) Open the Styles and Formatting w
Page 178 and 179: Click on the From File button if th
Page 180 and 181: Using the Format Paintbrush You can
Page 182 and 183: Double-click the Heading 1 entry of
Page 184 and 185: Applying frame styles Whenever you
Page 186 and 187: Example: Page with special formatti
Page 188 and 189: The first two methods are discussed
Page 190 and 191: Figure 203: Center Heading 1 Now, e
Page 192 and 193: Note You may have noticed this beha
Page 194 and 195: Changing the formatting of your sty
Page 196 and 197: To use custom styles in place of on
Page 198 and 199: Figure 216: Specifying numbering of
Page 200 and 201: Figure 221: Indenting Level 2 headi
Page 203 and 204: Chapter 7 Working with Styles
Page 205 and 206: Figure 226: The Organizer page disp
Page 207 and 208: Now, the fonts of all the heading s
Page 209 and 210: etween the lines of text. The regis
Page 211 and 212: • Keep with next paragraph is app
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Figure 237: A table with rotated he
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Using the Outline & Numbering page
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Caution If you want to make a style
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• Use the Font page to determine
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Style Comments and Use OLE The defa
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General settings for the page style
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Columns page Use this page to creat
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3) On the Page tab of the Page Styl
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Working with list styles List style
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Figure 256: A numbered list of CD t
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• Width and Height: the dimension
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Chapter 8 Working with Graphics
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Preparing images for black-and-whit
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• Advantage - You can modify the
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View icons. Double-click in the sam
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Table 10: Graphic filters and their
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Resizing an image Figure 265: Resul
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Other settings The Picture dialog (
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1 Line 5 Line Color 9 To Foreground
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Arranging graphics Arranging a grap
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Wrap Through Superimposes the image
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When you are done, click on the App
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Figure 275: Transparent image added
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Illustration 1. An example Figure 2
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To use the image map editor: 1) In
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2) Click Delete on the context menu
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For example, entering the sequence
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Introduction Tables are a useful wa
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Figure 284: Nested table example Us
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move the mouse to either the left o
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It is also possible to resize a tab
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Note Figure 288: Table Format dialo
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) You can use the Link option to li
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• Select the vertical alignment o
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To move to the end of the table, pr
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Additional table operations Protect
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4) In the Format pane, choose how t
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To split a table: 1) Place the curs
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1 Table 9 Top 17 Select Column 2 Li
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Chapter 10 Working with Templates
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3) Double-click the folder that con
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The default location is your user t
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3) Find and select the package of t
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Associating a document with a diffe
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Importing a template If the templat
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What is mail merge? LibreOffice Wri
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5) In the next dialog, click Browse
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3) Find the data source that you wi
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c) Now click in the Condition box a
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Figure 318: Select Database, Table,
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9) Click New Document. You now have
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You can edit individual records in
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5) Choose whether or not to add Sen
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For the purposes of this descriptio
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Figure 329: Select address list dia
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Figure 332: Match fields dialog 5)
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You can see that the field takes c
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Step 7: Personalize documents This
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Chapter 12 Tables of Contents, Inde
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This change may leave a gray backgr
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Choosing the scope of the table of
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Figure 346: Entries page of Insert
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To remove paragraph styling from an
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Editing a table of contents To edit
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Note Tip Figure 351: Inserting an i
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The Insert Index/Table dialog (Figu
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To begin, in the Level column selec
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Adding multiple columns To display
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Figure 357: Creating other types of
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Filtering records To set up a filte
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4) If Tables (in the Database secti
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1) Select Insert > Indexes and Tabl
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using the right-click menu or the I
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Defining the paragraph style for th
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Chapter 13 Working with Master Docu
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Creating a master document: scenari
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Figure 377: TestFile documents crea
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Step 2. Create a template You can c
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Step 6. Insert the subdocuments int
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Restarting page numbering The examp
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To update the master document (and
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Figure 391: Setting text to be used
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In a master document, you can toggl
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Figure 398: Anchoring a graphic and
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Introduction to fields Fields are e
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Figure 401: Custom Properties page,
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Using AutoText to insert often-used
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Figure 406: Defining a field to res
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For figures, you will usually choos
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Using fields in headers and footers
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Figure 411: Defining a number range
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You cannot use internal variables (
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Tip If you want to insert this fiel
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4) If you have set fields to update
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Figure 418: Inserting an input fiel
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To add, edit, and remove items from
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Introduction to forms This chapter
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Insert form controls 1) To insert a
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Form Control toolbar Option Button
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Form Design toolbar Form Navigator
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Figure 426: Specifying names for op
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Configure form controls No further
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Accessing data sources The most com
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Figure 436: Setting a primary key 4
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5) Click the Text Box button . Clic
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Advanced form customization Linking
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Figure 444: Data Properties of a fo
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Chapter 16 Customizing Writer
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and so on, there is File | Send and
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Tip You can also add a command to a
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Figure 449: Change Icon dialog Exam
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To adapt shortcut keys to your need
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Figure 453: Find and choose the en-
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Loading a saved keyboard configurat
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Appendix A Keyboard Shortcuts Using
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Shortcut Keys Result F6 Repeatedly
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Shortcut keys for controlling docum
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Shortcut keys Effect F12 Turns para
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Shortcut Keys Effect PageUp Moves u
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Shortcut Keys Effect Shift+Tab When
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Selecting rows and columns in a dat
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Index A accessibility features 448
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toolbars 411 when to use 410 XForms
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odd and even 144 restarting 144 res
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tooltips 41 tracking changes 99 tra
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