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Figure 411: Defining a number range variable for Appendixes Converting fields into text Writer does not provide an easy way to convert a field into regular text, so that it is no longer updated. However, you can do this as follows: 1) Select the field and choose Edit > Cut or Ctrl+X. 2) Choose Edit > Paste Special. Click "Unformatted text" in the Selection list, and then click OK. Alternatively, press Ctrl+Alt+Shift+V to paste unformatted text. This is not a very good solution if you have hundreds of fields that you want to change, but you could use a macro to automate the process. After you change a field to text, you cannot change the text back into a field. Developing conditional content Conditional content is text and graphics that are included or excluded depending on a condition you specify. A simple example is a reminder letter for an overdue account. The first and second reminders might have a subject line of “Reminder Notice”, but the third reminder letter might have the subject “Final Notice” and a different final paragraph. A more complex example is a software manual for a product that comes in two versions, Pro and Lite. Both product versions have much in common, but the Pro version includes some features that are not in the Lite version. If you use conditional content, you can maintain one file containing information for both versions and print (or create online help) customized for each version. You do not have to maintain two sets of the information that is the same for both versions, so you will not forget to update both versions when something changes. 398 LibreOffice 4.0 Writer Guide
Choose the types of conditional content to use This section describes several Writer features that can help you design and maintain conditional content. You can use one or any combination of these features in the same document. Conditional text With conditional text, you can have two alternative texts (a word, phrase, or sentence). One text will be displayed and printed if the condition you specify is met, and the other will be displayed and printed if the condition is not met. You cannot include graphics or edit the text except in the field dialog (not in the body of the document). You also cannot format part of the text (for example, bolding one word but not the others), but you can format the field to affect all of the field contents (for example, bolding all of the words). You cannot include a cross-reference or other field in the text. Hidden text With hidden text (a word, phrase, or sentence), you have only two choices: show or hide. If the condition you specify is met, the text is hidden; if the condition is not met, the text is displayed. The disadvantages are the same as for conditional text: you cannot include graphics, edit the text in the body of the document, format part of the text, or include a field. Hidden paragraphs Hidden paragraphs are like any other paragraphs, but you can specify a condition under which the paragraph is not displayed or printed. A blank paragraph can also be hidden—for example, if a database field has no content for the current record. This is very useful when merging an address into a letter: if you allow two lines for the street address and the database record uses only one line, you can prevent the blank line from appearing in your document. You can include graphics, edit the text in the body of the document, format any part of the text, and include fields. Hidden sections Hidden sections are like hidden paragraphs, but they can include more than one paragraph—for example, a heading plus one or more paragraphs. However, a section cannot contain less than a paragraph, so you cannot use this method for single words or phrases. The contents of a hidden section behave just like the contents of any other part of the document, but you can specify a condition under which the section is not displayed or printed. In addition, you can password protect a section. Plan your conditional content Conditions are what programmers call logical expressions. You must formulate a logical expression for each condition because a condition is always either true (met) or false (not met). You can use the same condition in many places in your document, for different types of conditional content. To make conditional content work, you need to: 1) Choose or define a variable. 2) Define a logical expression (condition) involving the selected variable. Choose or define a variable You can use the following variables in your condition: • User-defined variables • Predefined LibreOffice variables, which use statistical values from the document properties • User data • Database field contents—for example from your address book Chapter 14 Working with Fields 399
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LibreOffice 4.0 Writer Guide Word P
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Contents Copyright.................
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Chapter 6 Introduction to Styles...
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Defining your own numbering sequenc
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Preface
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This site provides support for Libr
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Figure 1: Dialog showing common con
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New features in LibreOffice Writer
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What is Writer? Writer is the word
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Moving toolbars To move a docked to
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Figure 9: Selection of visible tool
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Mode Effect Standard selection Clic
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Starting a new document You can sta
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Figure 17. Creating a document from
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Figure 18. Saving a file in Microso
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Closing a document To close a docum
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Header/Footer: Jumps between the te
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Note Setting reminders Users of MS
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Chapter 2 Setting up Writer Choosin
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Help - Tips When Tips is active, on
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Figure 29: Choosing View options fo
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Figure 31: Choosing general printin
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eplace the screen font only and nev
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Personalization Using Personalizati
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Figure 41: Choosing Load and Save o
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Caution VBA Properties Figure 42: S
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General options The choices on the
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Note Grid options Direct cursor let
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• The Print text in black option
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Figure 54: Choosing compatibility o
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Choosing options for HTML documents
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Figure 59: Choosing languages, dict
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Introduction This chapter covers th
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When you paste text, the result dep
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Find and replace specific formattin
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Figure 66: The Special Characters d
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Caution 1 Open Styles and Formattin
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A better strategy is to define tabs
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The Help describes each of these ch
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Figure 77: Modifying a list style 2
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Figure 81: Using the Insert Footnot
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Checking spelling and grammar Spell
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Text language The language to be us
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Using built-in language tools Write
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Note Figure 91: Synonyms on the con
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Figure 95: Setting hyphenation opti
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Figure 97: Customizing word complet
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Line numbering Line numbering puts
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2) To enter a comment on a marked c
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Merging modified documents The proc
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Using cross-references To ensure th
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For an Internet type hyperlink, cho
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Chapter 4 Formatting Pages Using Pa
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Use page styles (with two columns)
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Tip You can also insert a page brea
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Inserting a landscape page into a p
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Figure 114: Moving the margins To c
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Changing the number of columns for
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You also should think about the typ
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Figure 120: Removing the border fro
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Figure 123: Hyperlink page of the F
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Figure 127: Defining the space abov
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Linking sections You can insert the
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Figure 134: Indenting sections Ente
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Figure 137: Edit Sections dialog Ed
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Figure 139: Edit Links dialog Creat
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Caution Do not use the Background a
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8) Because tabs have been removed,
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Figure 147: Variations on the simpl
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Figure 150: Inserting a chapter num
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Figure 152: Set page number format
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Note Do not delete the bookmark at
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Figure 159: Frame dialog: Backgroun
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Chapter 5 Printing, Exporting, Faxi
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Note The options selected on the Pr
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Selecting what to print In addition
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8) Take the printed pages out of th
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3) On the Format page, verify or ed
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3) Select the label stock in the Br
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(GNU/Linux) is sufficient, while fo
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Figure 176: User Interface page of
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Note Exporting to XHTML Figure 179:
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2) On the second page, select E-mai
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Digital signing of documents To sig
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What are styles? Most people are us
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1) Open the Styles and Formatting w
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Click on the From File button if th
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Using the Format Paintbrush You can
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Double-click the Heading 1 entry of
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Applying frame styles Whenever you
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Example: Page with special formatti
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The first two methods are discussed
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Figure 203: Center Heading 1 Now, e
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Note You may have noticed this beha
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Changing the formatting of your sty
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To use custom styles in place of on
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Figure 216: Specifying numbering of
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Figure 221: Indenting Level 2 headi
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Chapter 7 Working with Styles
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Figure 226: The Organizer page disp
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Now, the fonts of all the heading s
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etween the lines of text. The regis
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• Keep with next paragraph is app
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Figure 237: A table with rotated he
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Using the Outline & Numbering page
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Caution If you want to make a style
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• Use the Font page to determine
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Style Comments and Use OLE The defa
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General settings for the page style
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Columns page Use this page to creat
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3) On the Page tab of the Page Styl
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Working with list styles List style
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Figure 256: A numbered list of CD t
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• Width and Height: the dimension
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Chapter 8 Working with Graphics
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Preparing images for black-and-whit
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• Advantage - You can modify the
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View icons. Double-click in the sam
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Table 10: Graphic filters and their
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Resizing an image Figure 265: Resul
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Other settings The Picture dialog (
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1 Line 5 Line Color 9 To Foreground
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Arranging graphics Arranging a grap
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Wrap Through Superimposes the image
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When you are done, click on the App
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Figure 275: Transparent image added
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Illustration 1. An example Figure 2
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To use the image map editor: 1) In
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2) Click Delete on the context menu
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For example, entering the sequence
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Introduction Tables are a useful wa
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Figure 284: Nested table example Us
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move the mouse to either the left o
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It is also possible to resize a tab
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Note Figure 288: Table Format dialo
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) You can use the Link option to li
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• Select the vertical alignment o
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To move to the end of the table, pr
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Additional table operations Protect
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4) In the Format pane, choose how t
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To split a table: 1) Place the curs
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1 Table 9 Top 17 Select Column 2 Li
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Chapter 10 Working with Templates
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3) Double-click the folder that con
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The default location is your user t
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3) Find and select the package of t
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Associating a document with a diffe
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Importing a template If the templat
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What is mail merge? LibreOffice Wri
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5) In the next dialog, click Browse
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3) Find the data source that you wi
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c) Now click in the Condition box a
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Figure 318: Select Database, Table,
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9) Click New Document. You now have
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You can edit individual records in
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5) Choose whether or not to add Sen
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For the purposes of this descriptio
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Figure 329: Select address list dia
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Figure 332: Match fields dialog 5)
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You can see that the field takes c
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Step 7: Personalize documents This
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Chapter 12 Tables of Contents, Inde
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This change may leave a gray backgr
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Choosing the scope of the table of
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Figure 346: Entries page of Insert
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To remove paragraph styling from an
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Editing a table of contents To edit
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Note Tip Figure 351: Inserting an i
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Page 351 and 352: Adding multiple columns To display
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Page 355 and 356: Filtering records To set up a filte
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Page 361 and 362: using the right-click menu or the I
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Page 367 and 368: Creating a master document: scenari
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Page 375 and 376: Restarting page numbering The examp
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Page 379 and 380: Figure 391: Setting text to be used
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Page 386 and 387: Introduction to fields Fields are e
Page 388 and 389: Figure 401: Custom Properties page,
Page 390 and 391: Using AutoText to insert often-used
Page 392 and 393: Figure 406: Defining a field to res
Page 394 and 395: For figures, you will usually choos
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Page 402 and 403: Tip If you want to insert this fiel
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Page 406 and 407: Figure 418: Inserting an input fiel
Page 408 and 409: To add, edit, and remove items from
Page 410 and 411: Introduction to forms This chapter
Page 412 and 413: Insert form controls 1) To insert a
Page 414 and 415: Form Control toolbar Option Button
Page 416 and 417: Form Design toolbar Form Navigator
Page 418 and 419: Figure 426: Specifying names for op
Page 420 and 421: Configure form controls No further
Page 422 and 423: Accessing data sources The most com
Page 424 and 425: Figure 436: Setting a primary key 4
Page 426 and 427: 5) Click the Text Box button . Clic
Page 428 and 429: Advanced form customization Linking
Page 430 and 431: Figure 444: Data Properties of a fo
Page 433 and 434: Chapter 16 Customizing Writer
Page 435 and 436: and so on, there is File | Send and
Page 437 and 438: Tip You can also add a command to a
Page 439 and 440: Figure 449: Change Icon dialog Exam
Page 441 and 442: To adapt shortcut keys to your need
Page 443 and 444: Figure 453: Find and choose the en-
Page 445 and 446: Loading a saved keyboard configurat
Page 447 and 448: Appendix A Keyboard Shortcuts Using
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Shortcut Keys Result F6 Repeatedly
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Shortcut keys for controlling docum
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Shortcut keys Effect F12 Turns para
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Shortcut Keys Effect PageUp Moves u
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Shortcut Keys Effect Shift+Tab When
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Selecting rows and columns in a dat
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Index A accessibility features 448
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toolbars 411 when to use 410 XForms
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odd and even 144 restarting 144 res
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tooltips 41 tracking changes 99 tra
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