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4) From the drop-down list in the Create index/table section, select Entire document. You can also choose to create an index for just the current chapter. 5) Various other options determine how the index handles entries: • Combine identical entries. Defines how identical entries are dealt with. Normally each page number of an indexed word or phrase will be shown in the index; however these can be combined using the Combine identical entries with p or pp. If you want a page range displayed, select Combine with – (which will produce something similar to 23–31). If you want different entries based on what letters are capitalized, select Case sensitive. • AutoCapitalize entries. Automatically capitalizes the first letter of each entry regardless of how they show within the document itself. • Keys as separate entries. For the keys to have their own page numbers, select this option. • Concordance file. Enables a list of words in an external file to be imported (select using the File button) and then used within the index. The concordance file has a special file format; for further information, refer to concordance file in Help > LibreOffice Help. Using a concordance file can speed up production of an index, but unless the words are very carefully selected and you edit the index afterwards, the resulting index can be full of entries for minor mentions of a term, making it less useful than a more selective index. • Sort. Defines how the entries are sorted when displayed. The only option is alphanumeric, but you can define which language alphabet will be used. Entries page Use the Entries page to set exactly how and what will be displayed for each of the entries. The page is similar to Figure 354. Figure 354: Entries page for creating an alphabetical index 348 LibreOffice 4.0 Writer Guide
To begin, in the Level column select the index level whose elements you want to format. Level “S” refers to the single letter headings that divide the index entries alphabetically when the Alphabetical delimiter option is selected in the Format section. (You will be able to apply your changes to all index levels later.) The Structure line displays the elements for entries in that level. Each button on the Structure line represents one element: • The E button represents the entry text. • The T button represents a tab stop. • The # button represents the page number. • The CI button represents chapter information. This is not present by default, but can be added by selecting the Chapter info button. Each white field on the Structure line represents a blank space. You can add custom text if you desire. Adding elements To add an element to the Structure line: 1) Place the cursor in the white field to the left of where you want to insert the element. 2) Click one of the active buttons below the Structure line. (For example, to add a tab stop, click the Tab stop button.) A button representing the new element appears on the Structure line. 3) To add custom text, click in the white space at the position you want to insert it, and type the text. Don't forget a trailing space. Changing elements To change an element in the Structure line, click the button representing that element and then click the element that you want to substitute it for in the row of buttons just below the Structure line. For example, to change entry text to a tab stop, click the E button on the Structure line (it shows then as being pressed) and then click the Tab stop button in the row of available elements. Deleting elements To delete an element from the Structure line, click the button that represents that element and then press the Delete key on your keyboard. For example, to delete a tab stop, click the T button and then press the Delete key (Function+Delete on a Mac). Chapter Info This button inserts chapter information, such as the chapter heading and number. The information to be displayed is selected from the Chapter entry box menu. This data is determined in the Outline Numbering dialog (Tools > Outline Numbering). Applying character styles Each of the items that can be added to the Structure line may be given additional formatting. For example, you may want the page number to be a different size from the rest of the index text. To do this, apply a character style to one of the elements in the Structure line. To apply a character style to an element: 1) On the Structure line, click the button representing the element to which you want to apply a style. 2) Select the desired style from the Character Style drop-down list. Writer applies the style to the selected element. To view or edit the attributes of a character style, select the style from the Character Style dropdown list and then click the Edit button. Chapter 12 Tables of Contents, Indexes, and Bibliographies 349
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LibreOffice 4.0 Writer Guide Word P
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Contents Copyright.................
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Chapter 6 Introduction to Styles...
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Defining your own numbering sequenc
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Preface
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This site provides support for Libr
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Figure 1: Dialog showing common con
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New features in LibreOffice Writer
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What is Writer? Writer is the word
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Moving toolbars To move a docked to
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Figure 9: Selection of visible tool
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Mode Effect Standard selection Clic
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Starting a new document You can sta
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Figure 17. Creating a document from
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Figure 18. Saving a file in Microso
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Closing a document To close a docum
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Header/Footer: Jumps between the te
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Note Setting reminders Users of MS
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Chapter 2 Setting up Writer Choosin
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Help - Tips When Tips is active, on
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Figure 29: Choosing View options fo
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Figure 31: Choosing general printin
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eplace the screen font only and nev
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Personalization Using Personalizati
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Figure 41: Choosing Load and Save o
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Caution VBA Properties Figure 42: S
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General options The choices on the
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Note Grid options Direct cursor let
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• The Print text in black option
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Figure 54: Choosing compatibility o
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Choosing options for HTML documents
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Figure 59: Choosing languages, dict
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Introduction This chapter covers th
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When you paste text, the result dep
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Find and replace specific formattin
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Figure 66: The Special Characters d
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Caution 1 Open Styles and Formattin
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A better strategy is to define tabs
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The Help describes each of these ch
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Figure 77: Modifying a list style 2
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Figure 81: Using the Insert Footnot
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Checking spelling and grammar Spell
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Text language The language to be us
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Using built-in language tools Write
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Note Figure 91: Synonyms on the con
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Figure 95: Setting hyphenation opti
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Figure 97: Customizing word complet
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Line numbering Line numbering puts
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2) To enter a comment on a marked c
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Merging modified documents The proc
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Using cross-references To ensure th
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For an Internet type hyperlink, cho
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Chapter 4 Formatting Pages Using Pa
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Use page styles (with two columns)
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Tip You can also insert a page brea
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Inserting a landscape page into a p
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Figure 114: Moving the margins To c
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Changing the number of columns for
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You also should think about the typ
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Figure 120: Removing the border fro
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Figure 123: Hyperlink page of the F
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Figure 127: Defining the space abov
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Linking sections You can insert the
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Figure 134: Indenting sections Ente
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Figure 137: Edit Sections dialog Ed
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Figure 139: Edit Links dialog Creat
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Caution Do not use the Background a
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8) Because tabs have been removed,
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Figure 147: Variations on the simpl
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Figure 150: Inserting a chapter num
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Figure 152: Set page number format
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Note Do not delete the bookmark at
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Figure 159: Frame dialog: Backgroun
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Chapter 5 Printing, Exporting, Faxi
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Note The options selected on the Pr
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Selecting what to print In addition
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8) Take the printed pages out of th
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3) On the Format page, verify or ed
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3) Select the label stock in the Br
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(GNU/Linux) is sufficient, while fo
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Figure 176: User Interface page of
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Note Exporting to XHTML Figure 179:
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2) On the second page, select E-mai
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Digital signing of documents To sig
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What are styles? Most people are us
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1) Open the Styles and Formatting w
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Click on the From File button if th
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Using the Format Paintbrush You can
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Double-click the Heading 1 entry of
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Applying frame styles Whenever you
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Example: Page with special formatti
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The first two methods are discussed
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Figure 203: Center Heading 1 Now, e
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Note You may have noticed this beha
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Changing the formatting of your sty
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To use custom styles in place of on
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Figure 216: Specifying numbering of
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Figure 221: Indenting Level 2 headi
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Chapter 7 Working with Styles
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Figure 226: The Organizer page disp
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Now, the fonts of all the heading s
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etween the lines of text. The regis
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• Keep with next paragraph is app
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Figure 237: A table with rotated he
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Using the Outline & Numbering page
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Caution If you want to make a style
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• Use the Font page to determine
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Style Comments and Use OLE The defa
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General settings for the page style
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Columns page Use this page to creat
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3) On the Page tab of the Page Styl
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Working with list styles List style
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Figure 256: A numbered list of CD t
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• Width and Height: the dimension
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Chapter 8 Working with Graphics
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Preparing images for black-and-whit
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• Advantage - You can modify the
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View icons. Double-click in the sam
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Table 10: Graphic filters and their
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Resizing an image Figure 265: Resul
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Other settings The Picture dialog (
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1 Line 5 Line Color 9 To Foreground
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Arranging graphics Arranging a grap
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Wrap Through Superimposes the image
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When you are done, click on the App
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Figure 275: Transparent image added
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Illustration 1. An example Figure 2
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To use the image map editor: 1) In
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2) Click Delete on the context menu
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For example, entering the sequence
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Introduction Tables are a useful wa
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Figure 284: Nested table example Us
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move the mouse to either the left o
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It is also possible to resize a tab
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Note Figure 288: Table Format dialo
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) You can use the Link option to li
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• Select the vertical alignment o
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To move to the end of the table, pr
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Additional table operations Protect
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4) In the Format pane, choose how t
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To split a table: 1) Place the curs
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1 Table 9 Top 17 Select Column 2 Li
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Chapter 10 Working with Templates
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3) Double-click the folder that con
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Page 299 and 300: 3) Find and select the package of t
Page 301 and 302: Associating a document with a diffe
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Page 308 and 309: 5) In the next dialog, click Browse
Page 310 and 311: 3) Find the data source that you wi
Page 312 and 313: c) Now click in the Condition box a
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Page 316 and 317: 9) Click New Document. You now have
Page 318 and 319: You can edit individual records in
Page 320 and 321: 5) Choose whether or not to add Sen
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Page 324 and 325: Figure 329: Select address list dia
Page 326 and 327: Figure 332: Match fields dialog 5)
Page 328 and 329: You can see that the field takes c
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Page 335 and 336: This change may leave a gray backgr
Page 337 and 338: Choosing the scope of the table of
Page 339 and 340: Figure 346: Entries page of Insert
Page 341 and 342: To remove paragraph styling from an
Page 343 and 344: Editing a table of contents To edit
Page 345 and 346: Note Tip Figure 351: Inserting an i
Page 347: The Insert Index/Table dialog (Figu
Page 351 and 352: Adding multiple columns To display
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Page 355 and 356: Filtering records To set up a filte
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Page 359 and 360: 1) Select Insert > Indexes and Tabl
Page 361 and 362: using the right-click menu or the I
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Page 367 and 368: Creating a master document: scenari
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Page 375 and 376: Restarting page numbering The examp
Page 377 and 378: To update the master document (and
Page 379 and 380: Figure 391: Setting text to be used
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Page 386 and 387: Introduction to fields Fields are e
Page 388 and 389: Figure 401: Custom Properties page,
Page 390 and 391: Using AutoText to insert often-used
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Figure 411: Defining a number range
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You cannot use internal variables (
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Tip If you want to insert this fiel
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4) If you have set fields to update
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Figure 418: Inserting an input fiel
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To add, edit, and remove items from
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Introduction to forms This chapter
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Insert form controls 1) To insert a
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Form Control toolbar Option Button
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Form Design toolbar Form Navigator
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Figure 426: Specifying names for op
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Configure form controls No further
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Accessing data sources The most com
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Figure 436: Setting a primary key 4
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5) Click the Text Box button . Clic
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Advanced form customization Linking
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Figure 444: Data Properties of a fo
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Chapter 16 Customizing Writer
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and so on, there is File | Send and
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Tip You can also add a command to a
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Figure 449: Change Icon dialog Exam
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To adapt shortcut keys to your need
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Figure 453: Find and choose the en-
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Loading a saved keyboard configurat
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Appendix A Keyboard Shortcuts Using
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Shortcut Keys Result F6 Repeatedly
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Shortcut keys for controlling docum
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Shortcut keys Effect F12 Turns para
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Shortcut Keys Effect PageUp Moves u
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Shortcut Keys Effect Shift+Tab When
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Selecting rows and columns in a dat
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Index A accessibility features 448
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toolbars 411 when to use 410 XForms
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odd and even 144 restarting 144 res
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tooltips 41 tracking changes 99 tra
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