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You can see that the field takes care of the gender aspect of the salutation. Using this method allows you to use gender neutral titles such as Doctor (Dr) and Reverend (Rev), or titles such as Ms or Master. Step 5: Adjust layout In step 5, you can adjust the position of the address block and salutation on the page. You can place the address block anywhere on the page. The salutation is always on the left, but you can move it up and down the page. Use the buttons shown in Figure 335 to move the elements. Figure 335: Adjust layout Step 6: Edit document and insert extra fields In step 6 you have another opportunity to exclude particular recipients from the mail merge, as shown in Figure 336. Figure 336: Edit document 328 LibreOffice 4.0 Writer Guide
You can also edit the body of the document. If you started with a blank document, you can write the whole letter in this step. Click Edit Document to shrink the wizard to a small window (Figure 337) so you can easily edit the letter. Figure 337: Minimized mail merge wizard You need to perform another important task in this step. The wizard only inserts information from the name and address fields, but you may wish to add additional data. In our example, we want to tell each person how many points they had accumulated during the year; that information is in the database. To do this: 1) Click Edit Document in step 6 of the wizard. 2) Choose Insert > Fields > Other. The Fields dialog opens. 3) Click the Database tab. 4) On the left hand side, select Mail merge fields. 5) Under Database selection find your data source (in this example, it is Points). Expand it to see the fields. 6) Click the field you want to insert (Points), then click Insert to insert the field. You can insert any number of fields any number of times into your mail merge document. 7) Click Close when you are done. Note Figure 338: Insert mail merge fields dialog The Database selection lists the data source you selected in step 3. All the information you need for the letter must be contained in that data source. Chapter 11 Using Mail Merge 329
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LibreOffice 4.0 Writer Guide Word P
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Contents Copyright.................
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Chapter 6 Introduction to Styles...
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Defining your own numbering sequenc
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Preface
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This site provides support for Libr
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Figure 1: Dialog showing common con
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New features in LibreOffice Writer
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What is Writer? Writer is the word
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Moving toolbars To move a docked to
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Figure 9: Selection of visible tool
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Mode Effect Standard selection Clic
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Starting a new document You can sta
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Figure 17. Creating a document from
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Figure 18. Saving a file in Microso
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Closing a document To close a docum
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Header/Footer: Jumps between the te
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Note Setting reminders Users of MS
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Chapter 2 Setting up Writer Choosin
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Help - Tips When Tips is active, on
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Figure 29: Choosing View options fo
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Figure 31: Choosing general printin
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eplace the screen font only and nev
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Personalization Using Personalizati
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Figure 41: Choosing Load and Save o
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Caution VBA Properties Figure 42: S
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General options The choices on the
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Note Grid options Direct cursor let
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• The Print text in black option
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Figure 54: Choosing compatibility o
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Choosing options for HTML documents
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Figure 59: Choosing languages, dict
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Introduction This chapter covers th
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When you paste text, the result dep
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Find and replace specific formattin
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Figure 66: The Special Characters d
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Caution 1 Open Styles and Formattin
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A better strategy is to define tabs
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The Help describes each of these ch
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Figure 77: Modifying a list style 2
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Figure 81: Using the Insert Footnot
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Checking spelling and grammar Spell
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Text language The language to be us
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Using built-in language tools Write
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Note Figure 91: Synonyms on the con
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Figure 95: Setting hyphenation opti
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Figure 97: Customizing word complet
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Line numbering Line numbering puts
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2) To enter a comment on a marked c
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Merging modified documents The proc
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Using cross-references To ensure th
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For an Internet type hyperlink, cho
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Chapter 4 Formatting Pages Using Pa
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Use page styles (with two columns)
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Tip You can also insert a page brea
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Inserting a landscape page into a p
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Figure 114: Moving the margins To c
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Changing the number of columns for
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You also should think about the typ
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Figure 120: Removing the border fro
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Figure 123: Hyperlink page of the F
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Figure 127: Defining the space abov
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Linking sections You can insert the
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Figure 134: Indenting sections Ente
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Figure 137: Edit Sections dialog Ed
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Figure 139: Edit Links dialog Creat
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Caution Do not use the Background a
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8) Because tabs have been removed,
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Figure 147: Variations on the simpl
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Figure 150: Inserting a chapter num
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Figure 152: Set page number format
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Note Do not delete the bookmark at
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Figure 159: Frame dialog: Backgroun
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Chapter 5 Printing, Exporting, Faxi
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Note The options selected on the Pr
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Selecting what to print In addition
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8) Take the printed pages out of th
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3) On the Format page, verify or ed
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3) Select the label stock in the Br
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(GNU/Linux) is sufficient, while fo
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Figure 176: User Interface page of
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Note Exporting to XHTML Figure 179:
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2) On the second page, select E-mai
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Digital signing of documents To sig
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What are styles? Most people are us
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1) Open the Styles and Formatting w
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Click on the From File button if th
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Using the Format Paintbrush You can
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Double-click the Heading 1 entry of
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Applying frame styles Whenever you
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Example: Page with special formatti
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The first two methods are discussed
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Figure 203: Center Heading 1 Now, e
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Note You may have noticed this beha
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Changing the formatting of your sty
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To use custom styles in place of on
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Figure 216: Specifying numbering of
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Figure 221: Indenting Level 2 headi
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Chapter 7 Working with Styles
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Figure 226: The Organizer page disp
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Now, the fonts of all the heading s
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etween the lines of text. The regis
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• Keep with next paragraph is app
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Figure 237: A table with rotated he
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Using the Outline & Numbering page
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Caution If you want to make a style
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• Use the Font page to determine
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Style Comments and Use OLE The defa
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General settings for the page style
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Columns page Use this page to creat
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3) On the Page tab of the Page Styl
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Working with list styles List style
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Figure 256: A numbered list of CD t
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• Width and Height: the dimension
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Chapter 8 Working with Graphics
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Preparing images for black-and-whit
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• Advantage - You can modify the
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View icons. Double-click in the sam
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Table 10: Graphic filters and their
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Resizing an image Figure 265: Resul
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Other settings The Picture dialog (
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1 Line 5 Line Color 9 To Foreground
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Arranging graphics Arranging a grap
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Wrap Through Superimposes the image
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When you are done, click on the App
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Figure 275: Transparent image added
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Illustration 1. An example Figure 2
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To use the image map editor: 1) In
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2) Click Delete on the context menu
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For example, entering the sequence
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Introduction Tables are a useful wa
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Figure 284: Nested table example Us
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move the mouse to either the left o
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It is also possible to resize a tab
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Note Figure 288: Table Format dialo
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Page 293 and 294: Chapter 10 Working with Templates
Page 295 and 296: 3) Double-click the folder that con
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Page 299 and 300: 3) Find and select the package of t
Page 301 and 302: Associating a document with a diffe
Page 303: Importing a template If the templat
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Page 308 and 309: 5) In the next dialog, click Browse
Page 310 and 311: 3) Find the data source that you wi
Page 312 and 313: c) Now click in the Condition box a
Page 314 and 315: Figure 318: Select Database, Table,
Page 316 and 317: 9) Click New Document. You now have
Page 318 and 319: You can edit individual records in
Page 320 and 321: 5) Choose whether or not to add Sen
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Page 326 and 327: Figure 332: Match fields dialog 5)
Page 330 and 331: Step 7: Personalize documents This
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Page 335 and 336: This change may leave a gray backgr
Page 337 and 338: Choosing the scope of the table of
Page 339 and 340: Figure 346: Entries page of Insert
Page 341 and 342: To remove paragraph styling from an
Page 343 and 344: Editing a table of contents To edit
Page 345 and 346: Note Tip Figure 351: Inserting an i
Page 347 and 348: The Insert Index/Table dialog (Figu
Page 349 and 350: To begin, in the Level column selec
Page 351 and 352: Adding multiple columns To display
Page 353 and 354: Figure 357: Creating other types of
Page 355 and 356: Filtering records To set up a filte
Page 357 and 358: 4) If Tables (in the Database secti
Page 359 and 360: 1) Select Insert > Indexes and Tabl
Page 361 and 362: using the right-click menu or the I
Page 363 and 364: Defining the paragraph style for th
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Page 367 and 368: Creating a master document: scenari
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Page 373 and 374: Step 6. Insert the subdocuments int
Page 375 and 376: Restarting page numbering The examp
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Figure 391: Setting text to be used
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In a master document, you can toggl
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Figure 398: Anchoring a graphic and
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Introduction to fields Fields are e
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Figure 401: Custom Properties page,
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Using AutoText to insert often-used
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Figure 406: Defining a field to res
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For figures, you will usually choos
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Using fields in headers and footers
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Figure 411: Defining a number range
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You cannot use internal variables (
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Tip If you want to insert this fiel
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4) If you have set fields to update
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Figure 418: Inserting an input fiel
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To add, edit, and remove items from
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Introduction to forms This chapter
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Insert form controls 1) To insert a
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Form Control toolbar Option Button
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Form Design toolbar Form Navigator
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Figure 426: Specifying names for op
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Configure form controls No further
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Accessing data sources The most com
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Figure 436: Setting a primary key 4
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5) Click the Text Box button . Clic
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Advanced form customization Linking
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Figure 444: Data Properties of a fo
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Chapter 16 Customizing Writer
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and so on, there is File | Send and
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Tip You can also add a command to a
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Figure 449: Change Icon dialog Exam
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To adapt shortcut keys to your need
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Figure 453: Find and choose the en-
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Loading a saved keyboard configurat
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Appendix A Keyboard Shortcuts Using
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Shortcut Keys Result F6 Repeatedly
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Shortcut keys for controlling docum
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Shortcut keys Effect F12 Turns para
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Shortcut Keys Effect PageUp Moves u
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Shortcut Keys Effect Shift+Tab When
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Selecting rows and columns in a dat
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Index A accessibility features 448
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toolbars 411 when to use 410 XForms
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odd and even 144 restarting 144 res
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tooltips 41 tracking changes 99 tra
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