LibreOffice 4.0 Writer Guide - The Document Foundation Wiki

More documents

Recommendations

Info

Introduction Tables are a useful way to organize and present large amounts of information, for example: • Technical, financial, or statistical reports. • Product catalogs showing descriptions, prices, characteristics, and photographs of products. • Bills or invoices. • Lists of names with address, age, profession, and other information. Tables can often be used as an alternative to spreadsheets to organize materials. A well-designed table can help readers understand better what you are saying. While you would normally use tables for text or numbers, you could put other objects, such as pictures, in cells. Tables can also be used as a page-layout tool to position text in areas of a document instead of using several Tab characters. For example, the descriptions under Figure 295 were created in a table with invisible borders. Another, perhaps better, example would be in headers and footers to support independent positioning of different elements, such as page number, document title etc. This use of tables is described in Chapter 4, Formatting Pages. Creating a table Before you insert a table into a document, it helps to have an idea of the visual result you want to obtain as well as an estimate of the number of rows and columns required. Every parameter can be changed at a later stage; however, thinking ahead can save a large amount of time as changes to fully formatted tables often require a significant effort. Inserting a new table To insert a new table, position the cursor where you want the table to appear, then use any of the following methods to open the Insert Table dialog (Figure 283): • From the Menu bar, choose Insert > Table. • From the Menu bar, choose Table > Insert > Table. • Press Ctrl+F12. • On the Standard toolbar, click the left side of the split Table button Tip To directly insert a table with the default properties, click on the arrow button next to the Table icon on the Standard toolbar. A graphic appears where you can choose the size of the table (up to fifteen rows and up to ten columns). To create the table, click on the cell that you want to be on the last row of the last column. Holding down the mouse button over the Table icon will also display the graphic. In the Insert Table dialog, you can specify the properties for the new table. General settings: In the Label box, you can enter a different name from the LibreOffice-generated default for the table. This might come in handy when using the Navigator to quickly jump to a table. In the Columns and Rows boxes, specify the number of columns and rows for the new table. You can change the size of the table later, if necessary. 268 LibreOffice 4.0 Writer Guide
Figure 283: Inserting a new table using the Insert Table dialog Under Options, set up the initial table characteristics. Selecting the options in this section of the dialog produces the following results: • Heading — Selecting this enables a heading to be used in the table and enables further options for the heading. Defines the number of rows in the table to be used as headings. The default Table Heading paragraph style is applied to the heading rows. You can edit the LibreOffice-predefined Table Heading paragraph style in the Styles and Formatting window to change these default settings (centered, bold, and italic text). When splitting a table into two tables, the Heading rows can be copied into the second table. Repeat Heading Rows on new pages — Selection enables the heading rows of the table to be repeated at the top of subsequent pages if the table spans more than one page. Heading Rows —Specifies the number of rows to be used for the heading. Default is 1. • Don’t split table over pages — Prevents the table from spanning more than one page. This can be useful if the table starts near the end of a page, and would look better if it were completely located on the following page. If the table becomes longer than would fit on one page, you will need to either deselect this option or manually split the table. • Border — Surrounds each cell of the table with a border. This border can be modified or deleted later. The AutoFormat button opens a dialog from which you can select one of the many predefined table layouts. See “Automatic formatting of tables” on page 286 for more information. After making your choices, click OK. Writer creates a table as wide as the text area (from the left page margin to the right page margin), with all columns the same width and all rows the same height. You can then adjust the columns and rows later to suit your needs. Creating nested tables You can create tables within tables, nested to a depth only limited by imagination and practicality. Figure 284 demonstrates a simple, two-level example. The shaded table is inside a cell of the larger table. To achieve this, simply click in a cell of an existing table and use any of the methods mentioned in “Inserting a new table” above. Chapter 9 Working with Tables 269
Page 1 and 2:
LibreOffice 4.0 Writer Guide Word P
Page 3 and 4:
Contents Copyright.................
Page 5 and 6:
Chapter 6 Introduction to Styles...
Page 7 and 8:
Defining your own numbering sequenc
Page 9 and 10:
Preface
Page 11 and 12:
This site provides support for Libr
Page 13 and 14:
Figure 1: Dialog showing common con
Page 15:
New features in LibreOffice Writer
Page 18 and 19:
What is Writer? Writer is the word
Page 20 and 21:
Moving toolbars To move a docked to
Page 22 and 23:
Figure 9: Selection of visible tool
Page 24 and 25:
Mode Effect Standard selection Clic
Page 26 and 27:
Starting a new document You can sta
Page 28 and 29:
Figure 17. Creating a document from
Page 30 and 31:
Figure 18. Saving a file in Microso
Page 32 and 33:
Closing a document To close a docum
Page 34 and 35:
Header/Footer: Jumps between the te
Page 36 and 37:
Note Setting reminders Users of MS
Page 39 and 40:
Chapter 2 Setting up Writer Choosin
Page 41 and 42:
Help - Tips When Tips is active, on
Page 43 and 44:
Figure 29: Choosing View options fo
Page 45 and 46:
Figure 31: Choosing general printin
Page 47 and 48:
eplace the screen font only and nev
Page 49 and 50:
Personalization Using Personalizati
Page 51 and 52:
Figure 41: Choosing Load and Save o
Page 53 and 54:
Caution VBA Properties Figure 42: S
Page 55 and 56:
General options The choices on the
Page 57 and 58:
Note Grid options Direct cursor let
Page 59 and 60:
• The Print text in black option
Page 61 and 62:
Figure 54: Choosing compatibility o
Page 63 and 64:
Choosing options for HTML documents
Page 65:
Figure 59: Choosing languages, dict
Page 68 and 69:
Introduction This chapter covers th
Page 70 and 71:
When you paste text, the result dep
Page 72 and 73:
Find and replace specific formattin
Page 74 and 75:
Figure 66: The Special Characters d
Page 76 and 77:
Caution 1 Open Styles and Formattin
Page 78 and 79:
A better strategy is to define tabs
Page 80 and 81:
The Help describes each of these ch
Page 82 and 83:
Figure 77: Modifying a list style 2
Page 84 and 85:
Figure 81: Using the Insert Footnot
Page 86 and 87:
Checking spelling and grammar Spell
Page 88 and 89:
Text language The language to be us
Page 90 and 91:
Using built-in language tools Write
Page 92 and 93:
Note Figure 91: Synonyms on the con
Page 94 and 95:
Figure 95: Setting hyphenation opti
Page 96 and 97:
Figure 97: Customizing word complet
Page 98 and 99:
Line numbering Line numbering puts
Page 100 and 101:
2) To enter a comment on a marked c
Page 102 and 103:
Merging modified documents The proc
Page 104 and 105:
Using cross-references To ensure th
Page 106 and 107:
For an Internet type hyperlink, cho
Page 109 and 110:
Chapter 4 Formatting Pages Using Pa
Page 111 and 112:
Use page styles (with two columns)
Page 113 and 114:
Tip You can also insert a page brea
Page 115 and 116:
Inserting a landscape page into a p
Page 117 and 118:
Figure 114: Moving the margins To c
Page 119 and 120:
Changing the number of columns for
Page 121 and 122:
You also should think about the typ
Page 123 and 124:
Figure 120: Removing the border fro
Page 125 and 126:
Figure 123: Hyperlink page of the F
Page 127 and 128:
Figure 127: Defining the space abov
Page 129 and 130:
Linking sections You can insert the
Page 131 and 132:
Figure 134: Indenting sections Ente
Page 133 and 134:
Figure 137: Edit Sections dialog Ed
Page 135 and 136:
Figure 139: Edit Links dialog Creat
Page 137 and 138:
Caution Do not use the Background a
Page 139 and 140:
8) Because tabs have been removed,
Page 141 and 142:
Figure 147: Variations on the simpl
Page 143 and 144:
Figure 150: Inserting a chapter num
Page 145 and 146:
Figure 152: Set page number format
Page 147 and 148:
Note Do not delete the bookmark at
Page 149 and 150:
Figure 159: Frame dialog: Backgroun
Page 151 and 152:
Chapter 5 Printing, Exporting, Faxi
Page 153 and 154:
Note The options selected on the Pr
Page 155 and 156:
Selecting what to print In addition
Page 157 and 158:
8) Take the printed pages out of th
Page 159 and 160:
3) On the Format page, verify or ed
Page 161 and 162:
3) Select the label stock in the Br
Page 163 and 164:
(GNU/Linux) is sufficient, while fo
Page 165 and 166:
Figure 176: User Interface page of
Page 167 and 168:
Note Exporting to XHTML Figure 179:
Page 169 and 170:
2) On the second page, select E-mai
Page 171:
Digital signing of documents To sig
Page 174 and 175:
What are styles? Most people are us
Page 176 and 177:
1) Open the Styles and Formatting w
Page 178 and 179:
Click on the From File button if th
Page 180 and 181:
Using the Format Paintbrush You can
Page 182 and 183:
Double-click the Heading 1 entry of
Page 184 and 185:
Applying frame styles Whenever you
Page 186 and 187:
Example: Page with special formatti
Page 188 and 189:
The first two methods are discussed
Page 190 and 191:
Figure 203: Center Heading 1 Now, e
Page 192 and 193:
Note You may have noticed this beha
Page 194 and 195:
Changing the formatting of your sty
Page 196 and 197:
To use custom styles in place of on
Page 198 and 199:
Figure 216: Specifying numbering of
Page 200 and 201:
Figure 221: Indenting Level 2 headi
Page 203 and 204:
Chapter 7 Working with Styles
Page 205 and 206:
Figure 226: The Organizer page disp
Page 207 and 208:
Now, the fonts of all the heading s
Page 209 and 210:
etween the lines of text. The regis
Page 211 and 212:
• Keep with next paragraph is app
Page 213 and 214:
Figure 237: A table with rotated he
Page 215 and 216:
Using the Outline & Numbering page
Page 217 and 218: Caution If you want to make a style
Page 219 and 220: • Use the Font page to determine
Page 221 and 222: Style Comments and Use OLE The defa
Page 223 and 224: General settings for the page style
Page 225 and 226: Columns page Use this page to creat
Page 227 and 228: 3) On the Page tab of the Page Styl
Page 229 and 230: Working with list styles List style
Page 231 and 232: Figure 256: A numbered list of CD t
Page 233 and 234: • Width and Height: the dimension
Page 235 and 236: Chapter 8 Working with Graphics
Page 237 and 238: Preparing images for black-and-whit
Page 239 and 240: • Advantage - You can modify the
Page 241 and 242: View icons. Double-click in the sam
Page 243 and 244: Table 10: Graphic filters and their
Page 245 and 246: Resizing an image Figure 265: Resul
Page 247 and 248: Other settings The Picture dialog (
Page 249 and 250: 1 Line 5 Line Color 9 To Foreground
Page 251 and 252: Arranging graphics Arranging a grap
Page 253 and 254: Wrap Through Superimposes the image
Page 255 and 256: When you are done, click on the App
Page 257 and 258: Figure 275: Transparent image added
Page 259 and 260: Illustration 1. An example Figure 2
Page 261 and 262: To use the image map editor: 1) In
Page 263 and 264: 2) Click Delete on the context menu
Page 265: For example, entering the sequence
Page 270 and 271: Figure 284: Nested table example Us
Page 272 and 273: move the mouse to either the left o
Page 274 and 275: It is also possible to resize a tab
Page 276 and 277: Note Figure 288: Table Format dialo
Page 278 and 279: ) You can use the Link option to li
Page 280 and 281: • Select the vertical alignment o
Page 282 and 283: To move to the end of the table, pr
Page 284 and 285: Additional table operations Protect
Page 286 and 287: 4) In the Format pane, choose how t
Page 288 and 289: To split a table: 1) Place the curs
Page 290 and 291: 1 Table 9 Top 17 Select Column 2 Li
Page 293 and 294: Chapter 10 Working with Templates
Page 295 and 296: 3) Double-click the folder that con
Page 297 and 298: The default location is your user t
Page 299 and 300: 3) Find and select the package of t
Page 301 and 302: Associating a document with a diffe
Page 303: Importing a template If the templat
Page 306 and 307: What is mail merge? LibreOffice Wri
Page 308 and 309: 5) In the next dialog, click Browse
Page 310 and 311: 3) Find the data source that you wi
Page 312 and 313: c) Now click in the Condition box a
Page 314 and 315: Figure 318: Select Database, Table,
Page 316 and 317: 9) Click New Document. You now have
Page 318 and 319:
You can edit individual records in
Page 320 and 321:
5) Choose whether or not to add Sen
Page 322 and 323:
For the purposes of this descriptio
Page 324 and 325:
Figure 329: Select address list dia
Page 326 and 327:
Figure 332: Match fields dialog 5)
Page 328 and 329:
You can see that the field takes c
Page 330 and 331:
Step 7: Personalize documents This
Page 333 and 334:
Chapter 12 Tables of Contents, Inde
Page 335 and 336:
This change may leave a gray backgr
Page 337 and 338:
Choosing the scope of the table of
Page 339 and 340:
Figure 346: Entries page of Insert
Page 341 and 342:
To remove paragraph styling from an
Page 343 and 344:
Editing a table of contents To edit
Page 345 and 346:
Note Tip Figure 351: Inserting an i
Page 347 and 348:
The Insert Index/Table dialog (Figu
Page 349 and 350:
To begin, in the Level column selec
Page 351 and 352:
Adding multiple columns To display
Page 353 and 354:
Figure 357: Creating other types of
Page 355 and 356:
Filtering records To set up a filte
Page 357 and 358:
4) If Tables (in the Database secti
Page 359 and 360:
1) Select Insert > Indexes and Tabl
Page 361 and 362:
using the right-click menu or the I
Page 363 and 364:
Defining the paragraph style for th
Page 365 and 366:
Chapter 13 Working with Master Docu
Page 367 and 368:
Creating a master document: scenari
Page 369 and 370:
Figure 377: TestFile documents crea
Page 371 and 372:
Step 2. Create a template You can c
Page 373 and 374:
Step 6. Insert the subdocuments int
Page 375 and 376:
Restarting page numbering The examp
Page 377 and 378:
To update the master document (and
Page 379 and 380:
Figure 391: Setting text to be used
Page 381 and 382:
In a master document, you can toggl
Page 383:
Figure 398: Anchoring a graphic and
Page 386 and 387:
Introduction to fields Fields are e
Page 388 and 389:
Figure 401: Custom Properties page,
Page 390 and 391:
Using AutoText to insert often-used
Page 392 and 393:
Figure 406: Defining a field to res
Page 394 and 395:
For figures, you will usually choos
Page 396 and 397:
Using fields in headers and footers
Page 398 and 399:
Figure 411: Defining a number range
Page 400 and 401:
You cannot use internal variables (
Page 402 and 403:
Tip If you want to insert this fiel
Page 404 and 405:
4) If you have set fields to update
Page 406 and 407:
Figure 418: Inserting an input fiel
Page 408 and 409:
To add, edit, and remove items from
Page 410 and 411:
Introduction to forms This chapter
Page 412 and 413:
Insert form controls 1) To insert a
Page 414 and 415:
Form Control toolbar Option Button
Page 416 and 417:
Form Design toolbar Form Navigator
Page 418 and 419:
Figure 426: Specifying names for op
Page 420 and 421:
Configure form controls No further
Page 422 and 423:
Accessing data sources The most com
Page 424 and 425:
Figure 436: Setting a primary key 4
Page 426 and 427:
5) Click the Text Box button . Clic
Page 428 and 429:
Advanced form customization Linking
Page 430 and 431:
Figure 444: Data Properties of a fo
Page 433 and 434:
Chapter 16 Customizing Writer
Page 435 and 436:
and so on, there is File | Send and
Page 437 and 438:
Tip You can also add a command to a
Page 439 and 440:
Figure 449: Change Icon dialog Exam
Page 441 and 442:
To adapt shortcut keys to your need
Page 443 and 444:
Figure 453: Find and choose the en-
Page 445 and 446:
Loading a saved keyboard configurat
Page 447 and 448:
Appendix A Keyboard Shortcuts Using
Page 449 and 450:
Shortcut Keys Result F6 Repeatedly
Page 451 and 452:
Shortcut keys for controlling docum
Page 453 and 454:
Shortcut keys Effect F12 Turns para
Page 455 and 456:
Shortcut Keys Effect PageUp Moves u
Page 457 and 458:
Shortcut Keys Effect Shift+Tab When
Page 459 and 460:
Selecting rows and columns in a dat
Page 461 and 462:
Index A accessibility features 448
Page 463 and 464:
toolbars 411 when to use 410 XForms
Page 465 and 466:
odd and even 144 restarting 144 res
Page 467:
tooltips 41 tracking changes 99 tra
show all

LibreOffice 4.0 Writer Guide - The Document Foundation Wiki

Create successful ePaper yourself

Delete template?

Save as template?