LibreOffice 4.0 Writer Guide - The Document Foundation Wiki

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Setting up paragraph background and borders Adding a background color and a border to a paragraph is a good way to make it stand out without having to insert a frame. You can customize the background and border of the paragraph areas using the corresponding pages of the Paragraph Style dialog. In addition to highlighting, borders are also often used to separate header and footer areas from the main text area (such as in this guide) as well as to provide decorative elements in some heading styles. The two pages are fairly intuitive. You may want to pay attention to the following points when working with the Background page: • In case you do not find the desired color in the list of predefined ones, you can define your own by selecting Tools > Options > LibreOffice > Colors. • You can use a graphic instead of a solid color as background. In the As drop-down list, select Graphic, then select the graphic object you want to use and adjust the parameters, as required. Detailed instructions on working with graphic backgrounds can be found in the Impress Guide. • The background is only applied to the paragraph area. If you have defined an indented paragraph, the space between the paragraph and the margin does not have the paragraph’s background color. On the Borders page, the following points are worth considering: • Watch out for the effects that the spacing between borders and paragraph area produces on indentations and tabulations. • If you want the border to be drawn around multiple paragraphs, leave the Merge with next paragraph option at the bottom of the page marked. Working with conditional paragraph styles A conditional paragraph style is another way of formatting text differently in different parts of a document. In some cases, you may find it saves time to use conditional styles rather than switching between styles as you type. Making a paragraph style conditional means it changes its formatting depending on where it is used. For example, you may want the style MyTextBody to be black by default but turn white when inside a frame with a blue background. Probably the most common use for conditional formatting is with single-style outlining. Single-style outlining is a type of outline numbering designed with a Numbering style, rather than with Tools > Outline Numbering. Instead of using different styles, it changes the number formatting whenever you press the Tab key to create a subordinate heading. The only trouble with single-style outlining is that all levels look the same. This is where a conditional paragraph style comes in handy. Assign the paragraph style to an outline numbering style in the Outline & Numbering page and then open the Condition page. There, you can assign the levels of the outline numbering style to other paragraph styles. Then, when you press the Tab key while using the paragraph style, each level of the outline takes on different formatting, making single-style outlining even more convenient than it is on its own. Note Predefined styles (other than Text body) such as Default, Heading 1, and Heading 2 cannot be set to be conditional. 216 LibreOffice 4.0 Writer Guide
Caution If you want to make a style conditional, you have to do it while the style window is still open for the first time. After the window closes, the Condition tab no longer appears in the window. Figure 243: Condition page for paragraph styles When you create a conditional style, you are saying “in this condition make this style look like that other style”. For example, “When typing into a footer, make this style look like the my_footer paragraph style; when typing into a table, make this style look like the table_text paragraph style”. In addition to setting the normal (unconditional) properties of the style, you need to define which other style it will look like in different situations. You do this on the Condition page. To set up a conditional paragraph style: 1) Define a new paragraph style. 2) Select all the paragraph properties for the style. Do not click OK! 3) Click the Condition tab. 4) Select the Conditional Style option. 5) Select the first condition in the Context list (left side of the dialog) and select the style you want for this condition in the Paragraph Styles list on the right-hand side. 6) Click Apply. The name of the paragraph style appears in the middle list. 7) Repeat steps 5 and 6 for each condition you want to have linked to a different style. 8) Click OK. When the style is selected, you will see that the formatting of your text depends on the context. Chapter 7 Working with Styles 217
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LibreOffice 4.0 Writer Guide Word P
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Contents Copyright.................
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Chapter 6 Introduction to Styles...
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Defining your own numbering sequenc
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Preface
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This site provides support for Libr
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Figure 1: Dialog showing common con
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New features in LibreOffice Writer
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What is Writer? Writer is the word
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Moving toolbars To move a docked to
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Figure 9: Selection of visible tool
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Mode Effect Standard selection Clic
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Starting a new document You can sta
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Figure 17. Creating a document from
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Figure 18. Saving a file in Microso
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Closing a document To close a docum
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Header/Footer: Jumps between the te
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Note Setting reminders Users of MS
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Chapter 2 Setting up Writer Choosin
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Help - Tips When Tips is active, on
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Figure 29: Choosing View options fo
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Figure 31: Choosing general printin
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eplace the screen font only and nev
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Personalization Using Personalizati
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Figure 41: Choosing Load and Save o
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Caution VBA Properties Figure 42: S
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General options The choices on the
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Note Grid options Direct cursor let
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• The Print text in black option
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Figure 54: Choosing compatibility o
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Choosing options for HTML documents
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Figure 59: Choosing languages, dict
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Introduction This chapter covers th
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When you paste text, the result dep
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Find and replace specific formattin
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Figure 66: The Special Characters d
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Caution 1 Open Styles and Formattin
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A better strategy is to define tabs
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The Help describes each of these ch
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Figure 77: Modifying a list style 2
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Figure 81: Using the Insert Footnot
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Checking spelling and grammar Spell
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Text language The language to be us
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Using built-in language tools Write
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Note Figure 91: Synonyms on the con
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Figure 95: Setting hyphenation opti
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Figure 97: Customizing word complet
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Line numbering Line numbering puts
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2) To enter a comment on a marked c
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Merging modified documents The proc
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Using cross-references To ensure th
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For an Internet type hyperlink, cho
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Chapter 4 Formatting Pages Using Pa
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Use page styles (with two columns)
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Tip You can also insert a page brea
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Inserting a landscape page into a p
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Figure 114: Moving the margins To c
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Changing the number of columns for
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You also should think about the typ
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Figure 120: Removing the border fro
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Figure 123: Hyperlink page of the F
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Figure 127: Defining the space abov
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Linking sections You can insert the
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Figure 134: Indenting sections Ente
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Figure 137: Edit Sections dialog Ed
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Figure 139: Edit Links dialog Creat
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Caution Do not use the Background a
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8) Because tabs have been removed,
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Figure 147: Variations on the simpl
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Figure 150: Inserting a chapter num
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Figure 152: Set page number format
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Note Do not delete the bookmark at
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Figure 159: Frame dialog: Backgroun
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Chapter 5 Printing, Exporting, Faxi
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Note The options selected on the Pr
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Selecting what to print In addition
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8) Take the printed pages out of th
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3) On the Format page, verify or ed
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3) Select the label stock in the Br
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(GNU/Linux) is sufficient, while fo
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Page 167 and 168: Note Exporting to XHTML Figure 179:
Page 169 and 170: 2) On the second page, select E-mai
Page 171: Digital signing of documents To sig
Page 174 and 175: What are styles? Most people are us
Page 176 and 177: 1) Open the Styles and Formatting w
Page 178 and 179: Click on the From File button if th
Page 180 and 181: Using the Format Paintbrush You can
Page 182 and 183: Double-click the Heading 1 entry of
Page 184 and 185: Applying frame styles Whenever you
Page 186 and 187: Example: Page with special formatti
Page 188 and 189: The first two methods are discussed
Page 190 and 191: Figure 203: Center Heading 1 Now, e
Page 192 and 193: Note You may have noticed this beha
Page 194 and 195: Changing the formatting of your sty
Page 196 and 197: To use custom styles in place of on
Page 198 and 199: Figure 216: Specifying numbering of
Page 200 and 201: Figure 221: Indenting Level 2 headi
Page 203 and 204: Chapter 7 Working with Styles
Page 205 and 206: Figure 226: The Organizer page disp
Page 207 and 208: Now, the fonts of all the heading s
Page 209 and 210: etween the lines of text. The regis
Page 211 and 212: • Keep with next paragraph is app
Page 213 and 214: Figure 237: A table with rotated he
Page 215: Using the Outline & Numbering page
Page 219 and 220: • Use the Font page to determine
Page 221 and 222: Style Comments and Use OLE The defa
Page 223 and 224: General settings for the page style
Page 225 and 226: Columns page Use this page to creat
Page 227 and 228: 3) On the Page tab of the Page Styl
Page 229 and 230: Working with list styles List style
Page 231 and 232: Figure 256: A numbered list of CD t
Page 233 and 234: • Width and Height: the dimension
Page 235 and 236: Chapter 8 Working with Graphics
Page 237 and 238: Preparing images for black-and-whit
Page 239 and 240: • Advantage - You can modify the
Page 241 and 242: View icons. Double-click in the sam
Page 243 and 244: Table 10: Graphic filters and their
Page 245 and 246: Resizing an image Figure 265: Resul
Page 247 and 248: Other settings The Picture dialog (
Page 249 and 250: 1 Line 5 Line Color 9 To Foreground
Page 251 and 252: Arranging graphics Arranging a grap
Page 253 and 254: Wrap Through Superimposes the image
Page 255 and 256: When you are done, click on the App
Page 257 and 258: Figure 275: Transparent image added
Page 259 and 260: Illustration 1. An example Figure 2
Page 261 and 262: To use the image map editor: 1) In
Page 263 and 264: 2) Click Delete on the context menu
Page 265: For example, entering the sequence
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Introduction Tables are a useful wa
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Figure 284: Nested table example Us
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move the mouse to either the left o
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It is also possible to resize a tab
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Note Figure 288: Table Format dialo
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) You can use the Link option to li
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• Select the vertical alignment o
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To move to the end of the table, pr
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Additional table operations Protect
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4) In the Format pane, choose how t
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To split a table: 1) Place the curs
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1 Table 9 Top 17 Select Column 2 Li
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Chapter 10 Working with Templates
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3) Double-click the folder that con
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The default location is your user t
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3) Find and select the package of t
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Associating a document with a diffe
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Importing a template If the templat
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What is mail merge? LibreOffice Wri
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5) In the next dialog, click Browse
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3) Find the data source that you wi
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c) Now click in the Condition box a
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Figure 318: Select Database, Table,
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9) Click New Document. You now have
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You can edit individual records in
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5) Choose whether or not to add Sen
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For the purposes of this descriptio
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Figure 329: Select address list dia
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Figure 332: Match fields dialog 5)
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You can see that the field takes c
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Step 7: Personalize documents This
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Chapter 12 Tables of Contents, Inde
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This change may leave a gray backgr
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Choosing the scope of the table of
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Figure 346: Entries page of Insert
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To remove paragraph styling from an
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Editing a table of contents To edit
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Note Tip Figure 351: Inserting an i
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The Insert Index/Table dialog (Figu
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To begin, in the Level column selec
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Adding multiple columns To display
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Figure 357: Creating other types of
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Filtering records To set up a filte
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4) If Tables (in the Database secti
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1) Select Insert > Indexes and Tabl
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using the right-click menu or the I
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Defining the paragraph style for th
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Chapter 13 Working with Master Docu
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Creating a master document: scenari
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Figure 377: TestFile documents crea
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Step 2. Create a template You can c
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Step 6. Insert the subdocuments int
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Restarting page numbering The examp
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To update the master document (and
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Figure 391: Setting text to be used
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In a master document, you can toggl
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Figure 398: Anchoring a graphic and
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Introduction to fields Fields are e
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Figure 401: Custom Properties page,
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Using AutoText to insert often-used
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Figure 406: Defining a field to res
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For figures, you will usually choos
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Using fields in headers and footers
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Figure 411: Defining a number range
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You cannot use internal variables (
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Tip If you want to insert this fiel
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4) If you have set fields to update
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Figure 418: Inserting an input fiel
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To add, edit, and remove items from
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Introduction to forms This chapter
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Insert form controls 1) To insert a
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Form Control toolbar Option Button
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Form Design toolbar Form Navigator
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Figure 426: Specifying names for op
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Configure form controls No further
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Accessing data sources The most com
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Figure 436: Setting a primary key 4
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5) Click the Text Box button . Clic
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Advanced form customization Linking
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Figure 444: Data Properties of a fo
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Chapter 16 Customizing Writer
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and so on, there is File | Send and
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Tip You can also add a command to a
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Figure 449: Change Icon dialog Exam
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To adapt shortcut keys to your need
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Figure 453: Find and choose the en-
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Loading a saved keyboard configurat
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Appendix A Keyboard Shortcuts Using
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Shortcut Keys Result F6 Repeatedly
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Shortcut keys for controlling docum
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Shortcut keys Effect F12 Turns para
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Shortcut Keys Effect PageUp Moves u
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Shortcut Keys Effect Shift+Tab When
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Selecting rows and columns in a dat
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Index A accessibility features 448
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toolbars 411 when to use 410 XForms
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odd and even 144 restarting 144 res
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tooltips 41 tracking changes 99 tra
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