MSHA HANDBOOK SERIES - PH13-V-1 - Mine Safety and Health ...

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GENERAL COAL MINE INSPECTION PROCEDURES AND INSPECTION TRACKING SYSTEM HANDBOOK CHAPTER 4 Responsibilities. 1. District Manager. The District Manager will: a) Direct the audit program and provide the Administrator with a report on the audit results; b) Initiate a Part 50 audit whenever circumstances indicate that it is appropriate. In all instances, however, a Part 50 audit will be required at mines at which a chargeable fatality occurred; c) Ensure that appropriate enforcement action is taken when required by audit results; d) Provide applicable data and guidance to the auditors; and e) Furnish to the auditors documentation that establishes MSHA policy or procedures concerning 30 CFR Part 50 and the audit program. Auditors. Part 50 auditors will: a) Request an audit package for the mine. There are two alternate methods for this: 1. The audit package can be obtained from the MSHA intranet website http://mshanet.msha.gov/ (hyperlink only accessible when connected to the MSHA network) by clicking on: 1) MSHA Report Center; 2) DW Production Reports; 3) Part 50 Reports; and 4) Part 50 Audit Checklist. Questions should be directed to the Office of Program Evaluation and Information Resources (PEIR), Information Technology Center (ITC), (303) 231-5475; or 2. The computer-generated audit forms can be obtained from ITC. The forms that cover the preceding 3 years must be requested at least 2 weeks prior to conducting the audit. b) Coordinate the audit with the inspector conducting the regular inspection at the mine being audited; c) Keep the District Manager informed of all changes in plans, schedules, problems that arise during each audit, and any other factors that could affect the progress of the audit; and d) Have some latitude in determining how the audit will be conducted (e.g., number of days and scope of review). Release 1 (February 2013) 4-10
GENERAL COAL MINE INSPECTION PROCEDURES AND INSPECTION TRACKING SYSTEM HANDBOOK CHAPTER 4 Structuring and Conducting the Audit. a. Consistency. Data collection, data analysis, and audit review should be as consistent as possible so that a National analysis can be based on the same type of data. Data Collection and Verification. The purpose of data collection in these audits is to allow auditors to check, to the extent possible, all data necessary to determine operator compliance with Part 50. The auditors will review records and conduct interviews, as well as observe mine operator procedures and practices. In all instances, MSHA Form 7000-1, MSHA Form 7000-2, and the mine operator accident investigation report (where applicable) must be compared against the employment, hours worked, and injury and occupational illness data obtained from Office of Injury and Employment Information (OIEI). Operators who refuse access to such records will be cited. In addition, auditors should verify compliance by using other data sources. Such sources may include miners’ representative and employee interviews and examination of other available records including state workers’ compensation records. (Also see § 50.11.) If discrepancies are found, amended copies of forms shall be immediately submitted by the operator/contractor to OIEI. Protection of Personal Information. Personal information collected in an audit shall be protected from public disclosure under the Freedom of Information Act, 5 U.S.C. § 552, and the Privacy Act, 5 U.S.C. § 552a, as applicable. Procedures for Safeguarding Personally Identifiable Medical or Other Sensitive Information: In conducting audits, it is often necessary for MSHA to collect personally identifiable medical information about miners-injuries or illnesses. Because, in general, access to personally identifiable medical or other sensitive information raises privacy concerns, the following procedures are being issued to protect the information collected. A copy of these procedures (HQ Memo dated Dec 13, 2010) shall be included in Part 50 audit files. 1. Filing of information. Part 50 audit information shall be kept in a file (electronic or manual) separate from the uniform mine file or any other inspection records, and Release 1 (February 2013) 4-11
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MSHA HANDBOOK SERIES U. S. Departme
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TABLE OF CONTENTS Chapter 1 - INTRO
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19. Illumination of Work Areas ....
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V. Special Assessment .............
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COAL MINE SAFETY AND HEALTH GENERAL
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MSHA HANDBOOK SERIES - PH13-V-1 - Mine Safety and Health ...

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