MSHA HANDBOOK SERIES - PH13-V-1 - Mine Safety and Health ...

COAL MINE SAFETY AND HEALTH
GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 3
The completion of each procedure shall be documented in the ITS or on the inspection
tracking map, as specified in the documentation required portion applicable to the
header. Information contained in the ITS should be maintained as required by the
applicable inspection header. If a required inspection procedure cannot be fully
completed by the end of the inspection, the inspector’s immediate supervisor shall be
advised prior to closing the event. The documentation required for each procedural
header listed in this chapter should include a statement in the inspection notes that the
procedure was completed (example: first day arrival in advance of starting time). An
“NA” or “Not Applicable” may be used if the header does not apply. A short statement
such as “No Violations Observed” or “NVO” should be included when no hazards or
violations are observed.
Where documentation is required in the ITS, the applicable section should be completed
in its entirety. The ITS, a checklist, or equivalent preprinted form may be used as part
of the inspection notes which should have on the front of each page the date, inspector
initials, and page number(s). This must be provided and attached to a daily cover sheet.
Inspectors should document pertinent general observations made during their
inspections in the narrative portion of the inspection notes. If additional documentation
is required, these requirements appear beneath procedural headers. No other
documentation is required unless a violation is observed.
Note: Documentation requirements for this chapter shall be satisfied by: (1) recording
the required information in the inspection notes and on the mine map, or; (2) recording
the required information in the inspection notes and in the ITS.
Tracking Map. A tracking map should be used to record the location of MMU(s) or
name of section(s), approved evaluation/measuring points, and each air course
inspected. The appropriate field or district office shall provide the inspector(s) with a
map for the subject mine if the mine operator is unwilling to provide a copy. Line
diagrams will no longer be accepted for tracking purposes. Tracking maps received
from the mine operator may not always show each location of measurement points or
evaluation points where test and measurements are required to be performed by the
mine ventilation plan. All required measurement points and evaluation points should
be marked for identification on the tracking map at the beginning of each E01
inspection and as new measuring points or evaluation points become approved. This
will help assure that the required points are not missed during the inspection. Each
approved measurement point or evaluation point should be marked on the tracking
map and identified by the name and location of each measurement point or evaluation
point, including each MMU number. Should a new measurement point or evaluation
point become approved after the affected air course has been traveled and inspected
during the quarter’s inspection, a go-back would not be necessary just to document the
air reading at that measurement point or evaluation point. Upon reviewing the UMF
prior to the mine inspection, measurement points or evaluation points should be
Release 1 (February 2013) 3-2