MSHA HANDBOOK SERIES - PH13-V-1 - Mine Safety and Health ...

COAL MINE SAFETY AND HEALTH
GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 2
Chapter 2 - GENERAL PROCEDURES
This section covers the general procedures that should be addressed by inspectors during
any inspection or investigation. Depending on the type of inspection or investigation,
procedures listed in other handbooks may also apply. Inspectors must provide at least
the minimum documentation, as directed in the paragraphs labeled Documentation
Required. The documentation required for each procedure listed in this chapter shall
include a statement in the inspection notes that the procedure was completed. A
statement that the required procedure was completed, or an “NA” or “Not Applicable”
may be used if the procedure does not apply. A short statement such as “No Violations
Observed” or “NVO” shall be included when no hazards or violations are observed.
Inspectors should report time pertinent to each event on their Weekly Activity Data Form
(MSHA Form 7000-36) for all inspection-related activity, including: inspection
preparation, travel, on-site inspection and/or investigation activities, office-generated
paperwork such as opening or closing out the event or report writing associated with the
event, and review of the Uniform Mine File or Electronic Uniform Mine File
(UMF/EUMF).
A. Weekly Activity Data Form (MSHA Form 7000-36). The Weekly Activity Data Form
is used to add or change data about an inspector’s work and is initiated by an AR or
ROE personnel. The Weekly Activity Data Form is filled out by hand or using the
Inspectors’ Portable Application for Laptops (IPAL). It is subsequently entered into
the MSHA Standardized Information System (MSIS) database. Completion of the form
is required for all AR and ROE personnel assigned to District and Field Offices.
Enforcement personnel, including Technicians performing inspection assistance
duties, will complete all items on MSHA Form 7000-36 when applicable for activity
codes beginning with E Activities E01 through E32 and must be used in conjunction
with a mine ID number and an event number.
MSHA Form 7000-36 fields are listed below and the numbers on the list correspond to
the numbering schema on the form. If this form is being completed using IPAL,
numbers 1 through 3 will be filled in using your IPAL profile.
1. Item 1. Name – Your last name, first name and middle initial.
2. Item 1a. AR Number – Your Authorized Representative (AR) number, if
applicable.
3. Item 1b. ROE Number – Your Right of Entry number, if applicable.
4. Item 2. Org Code – The Organization Code (Org) is your office code.
Release 1 (February 2013) 2-1