MSHA HANDBOOK SERIES - PH13-V-1 - Mine Safety and Health ...

GENERAL COAL MINE INSPECTION PROCEDURES AND
INSPECTION TRACKING SYSTEM HANDBOOK CHAPTER 4
shall be identified by the mine name and mine identification number. The cover of
the file shall have a label stating: "May contain personally identifiable medical or
other sensitive information-- Authorized Users Only."
2. Storage of information. Information shall be stored in a locked file cabinet, safe, or
secure room when not being reviewed.
3. Authorized users. Access to the information shall be limited to persons whose
official duties require them to work with such information, but may include
persons who have a need to know the information to perform related duties.
4. Access control system. A log or other method shall be used to identify persons
who have access to the information and to account for removal of information from
the stored area.
5. Safeguarding during transport. Persons shall maintain control of the information
during transport and shall protect the information from unauthorized or
unintentional access, disclosure, modification, or destruction.
Preparation and Distribution of Audit Results. The preparation of audit results and
findings will include input and cooperation from all audit members. The auditors will
furnish a copy of audit results to the District Manager. A review and discussion will
be held if necessary. A copy of the audit results will be filed with background data
and relevant documentation on the audit.
The District Manager will send a copy of the completed audit to the Chief, OIEI. (Refer
to the PC-7014 Yellow Jacket Pt 50 Q&As; Part 50 Accident Rep.: 74 Fed. Reg. 68918
(Dec. 29, 2009); and Part 50: 75 Fed. Reg. 21990 (April 27, 2010) for further guidance
and additional information.)
P. Hazardous Condition Complaint Inspections. Hazardous conditions complaints
(HCC) whether classified as Section 103(g) or “Other” hazardous condition complaints
are a necessary part of the safety and health effort and must be addressed in a manner
consistent with the seriousness of the complaint. The Hazard Complaint Procedures
Handbook establishes procedures for addressing hazardous condition complaints.
Inspectors and specialists must follow the procedures established by the Hazard
Complaint Procedures Handbook when investigating hazardous condition complaints.
The Mine Act and 30 CFR Part 43 require MSHA to perform an immediate inspection
of a mine when any communication from a miner, representative of the miners, or
other party alleging an imminent danger, a violation of a mandatory safety or health
Release 1 (February 2013) 4-12