MSHA HANDBOOK SERIES - PH13-V-1 - Mine Safety and Health ...

COAL MINE SAFETY AND HEALTH
GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 2
19. Item 17. Supervisor Initials and Date - Supervisors will initial and date the
inspector’s completed and initialed copy of the form.
20. Item 18. Key Entered By and Date – Mine Safety and Health Assistants should
certify with their initials and date that the data on this form was entered in
MSIS.
21. Item 19. Remarks - Fill in additional information as appropriate. Information
for this field can only be entered by hand either on a preprinted or IPAL
generated copy of the form.
22. Item 20. Inspector Initials and Date - When complete, initial and date the form.
B. Uniform Mine File Review. Inspectors shall review and sign the Uniform Mine
File (UMF)/Electronic Uniform Mine File (EUMF) just prior to conducting an
inspection or investigation. The type of event and the area to be inspected will
dictate the extent of the review, in accordance with the Uniform Mine File
Procedures Handbook. The UMF/EUMF review shall be conducted as part of the
inspection/investigation and coded as “other” time. Inspectors who are regularly
assigned to a coal mine are not required to conduct additional reviews of the
UMF/EUMF when conducting other types of inspections or investigations during
the same inspection quarter, but are not precluded from doing so. There are
instances when an inspector conducts a "limited inspection" which would not require
the UMF to be reviewed in its entirety. A “limited inspection” is generally specific in
nature and short in duration (one or two days on a certain event) (Example:
ventilation specialists with the intent to inspect an area of their expertise such as
bleeder entries). The inspectors and specialists must review for a "limited inspection"
at a minimum, the roof control and ventilation plans and any other plans pertinent to
that inspection. Immediate signature and review does not apply to mine emergencies.
Documentation Required: The inspector should document the date of the UMF review on
the General Information Cover Sheet and complete the MSHA Form 2000-137 (Inspector
Certification Form) in the UMF/EUMF, per instructions in the Uniform Mine File
Procedures Handbook. If additional reviews are conducted, no additional documentation is
required.
C. Arrival at the Mine. Inspectors should arrive at the mine in time for pre-inspection
contacts, a preliminary review of examination records, and an overview of the mine
map to determine which area of the mine to begin the inspection or investigation.
While performing surface or underground inspection activity related to an open
event, the mine map shall be thoroughly reviewed with special attention given to
mining in close proximity to worked-out areas, oil and gas wells, fuel transmission
lines, and bodies of water which could present an underground flood hazard, and
Release 1 (February 2013) 2-5