Successful transport decision-making - Osmose

FS 50: Exhibition
Vol 2 - Table of Contents
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T16
What is an exhibition?
An exhibition is the display of information for a set period of
time. It is used at key stages of the project when a milestone
has been reached. Traditionally, an exhibition uses
posters/boards, reports, newsletters and graphics to display
information. Other techniques include computer displays and
models. It may stand alone, or can be staffed by people
working on the project. Advertising the purpose, location and
timing of the exhibition is an important step in planning. Details
can be included in project newsletters, newspaper
advertisements and press releases. It is important to think
carefully about where to locate an exhibition. It may be
necessary to exhibit information in more than one location,
particularly if the project covers a large geographic area.
Venues should be accessible to a range of people who may be
impacted by a project. The layout of an exhibition is also
important. People should be able to easily move around and
view information.
An exhibition to deliver information
Information at exhibitions may be displayed on large boards.
These can be supported with copies of project newsletters and
reports to provide additional information. If supported by
additional material, an exhibition can provide a 'one-stop'
facility for people wanting information about a project or
seeking to provide comment or feedback. If staffed, an
exhibition can provide an interactive form of engagement,
whereby people can discuss the project with staff. An exhibition
board should include the purpose and background to the
project and project timing. Contact details may also be
provided if people seek additional information or an
explanation. Information on exhibition boards must be simple,
clear and concise. Make sure that boards are printed in large,
distinct font and are easy to read. It is useful to support written
text with graphics and illustrations where possible.
Using an exhibition to involve people
in the decision-making process
Supporting material at exhibitions such as comment forms can
encourage participation in the project. A box for completed
comment forms can be left at the exhibition location.
Advertising upcoming project events during an exhibition can
also promote involvement by increasing awareness and
providing event details. The location of the exhibition plays an
important role in increasing participation by making access to
information easier.
When should you hold an exhibition?
An exhibition can be held at key stages of the transport strategy
or project.
You will need to decide:
NOTES
How an exhibition will add value to your engagement
process? Will you reach more people? Do you need to
provide information in this form or will a newsletter be
sufficient?
Would it be better to commence an exhibition with a staffed
open day and then leave exhibition material for people to
view at their leisure?
Is it a legislative requirement to hold an exhibition? Some
governments require information to be made publicly
available for a certain number of weeks.
Do you have a number of design options you would like
people to view and comment on?
Do you want information boards to support the exhibition of
a detailed report?
An interactive display (similar to that of a ‘Planning for Real’
event) at an exhibition in Essex. England.
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