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STUDENT ORGANIZATION POLICIES
Students have the freedom to organize and join associations to promote their common
interests. The University provides resources and professional advice to student organizations
regarding programs, activities, policies, and procedures. UMES assists in the development of
new organizations and the re-registration of existing ones to meet the co-curricular needs of
UMES students. The Office of Student Affairs in the School of Pharmacy has been assigned to
the responsibility of advising and assisting student organizations. The Assistant Dean for
Student Affairs acts in all matters of student organization registration or the withdrawal of
registered student organization status in accordance with University policy. Should a dispute
arise concerning policy or withdrawal of registered status, the Assistant Dean will be consulted
in reviewing and resolving the case and providing the appropriate paperwork to the Office of
Student Activities.
ESTABLISHING A CHAPTER OR NEW STUDENT ORGANIZATION
Procedures for Registration
Application for a Registration Student Organization (RSO) is restricted to the Office of Campus
Life (OCL). The Office of Student Affairs in the School of Pharmacy will serve as the liaison
between the Student Pharmacists/organizations and the Office of Campus Life. The
organization seeking registration will abide by the decision of the Office of Campus Life.
An organization must submit copies of its proposed constitution, a list of officers and
members (student organization roster), mission statement, and yearly objectives to the
Office of Student Affairs in the School of Pharmacy for review by the OSA. Additionally, the
organization must have a minimum of 5 currently enrolled full-time students as active
members and two faculty and/or staff advisors (both advisors must be a full-time faculty or
staff member) at the time registration is sought. RSO’s must maintain a minimum of 5
active student members.
Organizations seeking registration shall be notified within thirty (30) workings days of
application of the results of their request.
Until an organization has been officially registered, it can hold no meetings on University
property except for organizational purposes. Participation at such meetings is to be limited
to interested enrolled students and members of university faculty and staff.
When a RSO changes its constitution and/or by laws, those changes are to be submitted to
the Office of Student Affairs for its review, information and approval.
Annually, at the time organization elections, every RSO must submit a listing of its current
officers’ names, addresses (including e-mail), and telephone numbers. The appropriate
form is available in the Office of Student Affairs in Somerset Hall and the Office of Campus
Life in the Student Services Center—Suite 2104. At other times when there is an officer
change, it must be reported to the Office of Student Affairs. Failure to do so may result in
the loss of registered status.
Upon registration, RSO’s will be allocated a mailbox in the Office of Campus Life. It is the
responsibility of the RSO to check their mailboxes on a consistent basis.
All RSO’s must abide by the most current Office of Campus Life Policies and Procedures Manual
provided upon approval of their organization. Failure to meet these aforementioned guidelines
can result in the loss of registered status.
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