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to miss more than three days (a personal emergency or emergency in the student’s immediate
family, attendance at a professional meeting, jury duty [see bullets below]) must be approved
by the Assistant Dean for Student Affairs, in writing two weeks in advance for a scheduled event
or prior to the fourth absence for an emergency event (see p. 115 for Absence Documentation
Form).
A personal emergency or emergency in the student’s immediate family (i.e., parent,
guardian, spouse, child, or sibling of the student) such as death, hospitalization,
extended illness, or other emergency situation.
Attendance at a professional meeting provided that the absence has been pre-approved
by the Assistant Dean for Student Affairs at least two weeks in advance. Each student
must individually submit a request. If an excused absence is granted, the student must
submit a copy of an accepted registration.*
Jury duty. The student must submit official documentation of the duty. *
Students with prolonged illnesses or other personal issues that result in multiple absences
should consult with a School administrator regarding taking a leave of absence.
Requests for excused absences will be submitted to the Assistant Dean for Student Affairs, who will
determine whether an excused absence is warranted . If able, the student should also contact the
course instructor and course assessment leader. A student who misses more than three days of a
block will receive a grade of NP for the assessment. The student will not be allowed to assess or
reassess the course. Instead, he or she will be required to participate in extended learning for
the block.
In addition, a student may not have more than eight days absent in a given term. At six
absences, the student will be required to meet with the Assistant Dean for Student Affairs.
Greater than eight absences will require the Assistant Dean for Student Affairs to forward this
information to the SOP Student Conduct Committee for disciplinary action.
*Falsification of documentations is considered a violation of the School’s Code of Conduct and
will result in disciplinary action up to and including termination
Attendance penalties for absence are expected to be included in the longitudinal or elective
courses. A clear policy will be outlined in the individual syllabus.
ABSENCE FROM ASSESSMENT, REASSESSMENT AND REMEDIATION PERIODS
If an absence from a scheduled assessment or reassessment is provided with a doctor’s note,
the student will be assessed using a different assessment instrument at a time set by the
assessment leader. Because the student could not participate in the team assessment, the
student will not be entitled to receive team points on any makeup assessment.
Working with the student, the assessment leader should arrange for the student to take the
assessment as soon as possible following the student’s return to school. Every effort should be
made to schedule the makeup assessment so that it does not jeopardize the student’s
performance on other scheduled assessments. The date and time of the makeup assessment
will be communicated to the Associate Dean for Academic Affairs and may or may not be
scheduled for regular school hours.
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