Preparing and Managing Correspondence - Fort Sill MWR

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Table D–10 International organizations—Continued Addressee Address on letter and envelope Salutation and complimentary close Trusteeship Council Senior Representative of the United States to the General Assembly of the United Nations Honorable (full name) United States Representative on the Trusteeship Council (Street) New York, NY (ZIP+4 Code) Honorable (full name) Senior Representative of the United States to the General Assembly of the United Nations (Street) New York, NY (ZIP+4 Code) Sir/Madam: (formal) Dear Mr./Mrs./Ms./Miss (surname): (informal) Very truly yours, (formal) Sincerely, (informal) Sir/Madam: (formal) Dear Mr./Mrs./Ms./Miss (surname): (informal) Very truly yours, (formal) Sincerely, (informal) Officials of the Organization of American States Secretary General of the Organization of American States His/Her Excellency (full name) Secretary General of the Organization of American States Pan American Union (Street) Washington, DC (ZIP+4 Code) Excellency: (formal) Dear Mr./Madam Secretary General: or Dear Mr./Mrs./Ms./Miss/Dr. (surname): (informal) Very truly yours, (formal) Sincerely, (informal) Assistant Secretary General of the Organization of American States Honorable (full name) Assistant Secretary General of the Organization of American States Pan American Union (Street) Washington, DC (ZIP+4 Code) Sir/Madam: (formal) Dear Mr./Mrs./Ms./Miss/Dr. (surname): (informal) Very truly yours, (formal) Sincerely, (informal) United States Representative on the Council of the Organization of American States Honorable (full name) United States Representative on the Council of the Organization of American States Department of State (Street) Washington, DC (ZIP+4 Code) Sir/Madam: (formal) Dear Mr./Mrs./Ms./Miss/Dr. (surname): (informal) Very truly yours, (formal) Sincerely, (informal) Notes: Communications to the United Nations will be addressed to the United States Representative to the United Nations, through the Department of State. Exemptions, which are sent directly to the United States Representative, include those intended for the Economic and Social Council, the Disarmament Commission, the Trusteeship Council, and the delegation to the General Assembly (when it is in session). Table D–11 Addressing former officials Addressee Address on letter and envelope Salutation and complimentary close Former President Honorable (full name) (Local address) (ZIP+4 Code) Dear Mr./Madam President: Respectfully, Former Vice President Former Member of the Cabinet addressed as “Secretary” Former Postmaster General Former Attorney General Former “Secretary” of military department Former Senator Honorable (full name) (Local address) (ZIP+4 Code) Honorable (full name) (Local address) (ZIP+4 Code) Honorable (full name) (Local address) (ZIP+4 Code) Honorable (full name) (Local address) (ZIP+4 Code) Honorable (full name) (Local address) (ZIP+4 Code) Honorable (full name) (Local address) (ZIP+4 Code) Dear Mr./Madam Vice President: Sincerely, Dear Mr./Madam Secretary: Sincerely, Dear Mr./Madam Postmaster General: Sincerely, Dear Mr./Madam Attorney General: Sincerely, Dear Mr./Madam (surname): Sincerely, Dear Senator (surname): Sincerely, 92 AR 25–50 • 3 June 2002
Table D–11 Addressing former officials—Continued Addressee Address on letter and envelope Salutation and complimentary close Former Representative Honorable (full name) (Local address) (ZIP+4 Code) Dear Mr./Madam (surname): Sincerely, Former Justice Former Judge Former Governor of State Honorable (full name) (Local address) (ZIP+4 Code) Honorable (full name) (Local address) (ZIP+4 Code) Honorable (full name) (Local address) (ZIP+4 Code) Dear Mr./Madam Justice: Sincerely, Dear Judge (surname): Sincerely, Dear Governor (surname): Sincerely, Notes: Address former presidents, vice presidents, justices of the Supreme Court, cabinet officers, Service secretaries, and governors as indicated in this table. Address other former Federal officials, and former State, local, and foreign government officials who once held positions of distinction (for example, judges or mayors) by the titles of their former positions when the former official indicates in personal communication or in an envelope return address that he or she still uses the title of a former position. In addition, address a person by the title of a former position when the action official has knowledge that the addressee formerly held a distinctive position. Otherwise, treat the addressee as a private citizen. AR 25–50 • 3 June 2002 93
Page 1 and 2:
Army Regulation 25-50 Information M
Page 3 and 4:
Headquarters Department of the Army
Page 5 and 6:
Contents—Continued Multiple-Page
Page 7 and 8:
Contents—Continued Table List Tab
Page 9 and 10:
Chapter 1 Preparing Correspondence
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. Appropriateness. Use a form lette
Page 13 and 14:
. Dates on letters. Express dates o
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1-41. NATO correspondence Correspon
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Figure 2-1. Using and preparing a m
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Figure 2-3. Continuing a memorandum
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Figure 2-5. Single address MACOM me
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Figure 2-7. Army Staff multiple-add
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Figure 2-9. Preparing a SEE DISTRIB
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Figure 2-11. A single-addressed THR
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Figure 2-13. Preparing a one-paragr
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Figure 2-15. Using and preparing an
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Figure 2-17. Preparing an MOU or MO
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2-2. Use a. Formal memorandums. The
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c. Closing. Major elements are the
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individuals outside the department
Page 41 and 42:
Figure 3-1. Letter format AR 25-50
Page 43 and 44:
Figure 3-3. Use of office symbols a
Page 45 and 46:
Chapter 4 Enclosures, Tabs, and Ass
Page 47 and 48:
Figure 4-1. Tabbing correspondence
Page 49 and 50: Section II Envelope Size 5-3. Size
Page 51 and 52: (5) City, State, ZIP+4 Code line. A
Page 53 and 54: (3) Non-address information. Milita
Page 55 and 56: Chapter 6 Authority Lines, Signatur
Page 57 and 58: Table 6-1 Rank abbreviation Abbrevi
Page 59 and 60: 6-7. Army Reserve personnel not on
Page 61 and 62: 8-2. Guidance on markings a. This c
Page 63 and 64: Figure 8-2. Marking the security cl
Page 65 and 66: Figure 8-4. Restricted data additio
Page 67 and 68: Figure 8-6. Formerly restricted dat
Page 69 and 70: Figure 8-8. Classified transmittal
Page 71 and 72: Appendix A References Section I Req
Page 73 and 74: Section IV Referenced Forms DA Labe
Page 75 and 76: ookkeeping follow-on forget-me-not
Page 77 and 78: United States laws Latin American c
Page 79 and 80: foursome b. Type a hyphen between t
Page 81 and 82: Ter—Terrace b. Do not abbreviate
Page 83 and 84: thin-ning (9) After the consonant a
Page 85 and 86: Figure C-2. Office of the Secretary
Page 87 and 88: Table D-1 The Executive Branch—Co
Page 89 and 90: Table D-1 The Executive Branch—Co
Page 91 and 92: Table D-2 The Congress and legislat
Page 93 and 94: Table D-4 Military personnel—Cont
Page 95 and 96: Table D-5 State and Government offi
Page 97 and 98: Table D-6 Ecclesiastical Officials
Page 99: Table D-9 Foreign government offici
Page 103 and 104: Figure E-3. Signed by the head of a
Page 105 and 106: Figure E-10. Examples of signature
Page 107 and 108: c. Definitions. Military correspond
Page 109 and 110: F-10. Extracts Extracts from a docu
Page 111 and 112: DSN Defense Switched Network encl e
Page 113 and 114: governors, mayors, foreign governme
Page 115 and 116: Draft, 1-11 Exclusive For, 1-14 Fas
Page 117 and 118: Margins Letter, 3-6, figure 3-1 Mem
Page 119 and 120: Standards for Army writing, 1-44 St
Page 121: USAPA ELECTRONIC PUBLISHING SYSTEM
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