Preparing and Managing Correspondence - Fort Sill MWR

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Table D–7 Private citizens—Continued Addressee Address on letter and envelope Salutation and complimentary close Professor (without scholastic degree) Professor (full name) Department of (name) (Name of institution) (Local address) (ZIP+4 Code) Dear Professor (surname): Associate Professor or Assistant Professor Physician Lawyer Two or more private individuals Private individuals Mr./Mrs./Ms./Miss (full name) Associate (or Assistant) Professor Department of (name) (Name of institution) (Local address) (ZIP+4 Code) (Full name), M.D. (Local address) (ZIP+4 Code) Mr./Mrs./Ms./Miss (full name): Attorney at Law (Local address) (ZIP+4 Code) Mr. (full name) and Mr. (full name) (Local address) (ZIP+4 Code) Mrs. (full name) and: Miss (full name) (Local address) (ZIP+4 Code) or Mr. (different full name) (Local address) (ZIP+4 Code) Mr. (full name) Mrs. (full name) Ms. (full name) Miss (full name) Mesdames (full names) Messrs. (full names) Misses (full names) (Local address) (ZIP+4 Code) Dear Professor (surname): Sincerely, Dear Dr. (surname): Sincerely, Dear Mr./Mrs./Ms./Miss (full name): Sincerely, Gentlemen: (or) Sirs: Sincerely, Mesdames: Sincerely, Dear Mr. (surname): Sincerely, Dear Mr. (surname): Dear Mrs. (surname): Dear Ms. (surname): Dear Miss (surname): Mesdames: Gentlemen (or Sirs): Dear Misses (surnames): Sincerely, Table D–8 Corporations, companies, and federations Addressee Address on letter and envelope Salutation and complimentary close To a company or a corporation (Name of company or corporation) (Local address) (ZIP+4 Code) Gentlemen (Sirs): (Ladies and Gentlemen) Sincerely, To a federation President of a company or corporation (or other official) To an individual or a company, corporation, or federation when the name is not known; for example, President, Treasurer, Editor, etc. (Name of official) (Title, name of federation) (Local address) (ZIP+4 Code) Mr./Mrs./Ms./Miss (full name) President (or other title) Company (Local address) (ZIP+4 Code) (Title of individual) (Name of organization) (Local address) (ZIP+4 Code) Dear Mr./Mrs./Ms./Miss (surname): Sincerely, Dear Mr./Mrs./Ms./Miss (surname) Sincerely, Dear Sir/Madam: Sincerely, 90 AR 25–50 • 3 June 2002
Table D–9 Foreign government officials (see note) Addressee Address on letter and envelope Salutation and complimentary close Foreign Ambassador in the United States His/Her Excellency (full name) Ambassador of (country) (Local address) (ZIP+4 Code) Excellency: (formal) Dear Mr./Madam Ambassador: (informal) Foreign Minister in the United States Honorable (full name) Minister of (country) (Local address) (ZIP+4 Code) Sir/Madam: (formal) Dear Mr./Madam Minister: (informal) Very truly yours, (formal) Sincerely, (informal) Notes: Address foreign officials by title if the name of the official is not given in the correspondence or is not readily available. Table D–10 International organizations Addressee Address on letter and envelope Salutation and complimentary close Secretary General of the United Nations United Nations (See note.) His/Her Excellency (full name) Secretary General of the United Nations (Street) New York, NY (ZIP+4 Code) Excellency: (formal) Dear Mr./Madam Secretary General: (informal, preferred) or Dear Mr./Mrs./Ms./Miss (surname): (informal) Very truly yours, (formal) Sincerely, (informal) United States Representatives to the United Nations Honorable (full name) United States Representative to the United Nations (Street) New York, NY (ZIP+4 Code) Sir/Madam: (formal) Dear Mr./Mrs./Ms./Miss (surname): (informal) Very truly yours, (formal) Sincerely, (informal) Chairman, United States Delegation to the United Nations Military Staff Committee The Chairman United States Delegation United Nations Military Staff Committee United States Mission to the United Nations (Street) New York, NY (ZIP+4 Code) Sir/Madam: (formal) Dear Mr./Mrs./Ms./Miss (surname): (informal) Very truly yours, (formal) Sincerely, (informal) Senior Military Adviser to the United States Delegation to the United Nations General Assembly (Rank)(full name) Senior Military Adviser United States Delegation to the United Nations General Assembly (Street) New York, NY (ZIP+4 Code) Dear (rank) (surname): Sincerely, (informal) United States Representatives to the General Assembly of the United Nations Economic and Social Council Honorable (full name) United States Representative on the Economic and Social Council (Street) New York, NY (ZIP+4 Code) Sir/Madam: (formal) Dear Mr./Mrs./Ms./Miss (surname): (informal) Very truly yours, (formal) Sincerely, (informal) United Nations Disarmament Honorable (full name) United States Representative on the Disarmament Commission (Street) New York, NY (ZIP+4 Code) Sir/Madam: (formal) Dear Mr./Mrs./Ms./Miss (surname): (informal) Very truly yours, (formal) Sincerely, (informal) AR 25–50 • 3 June 2002 91
Page 1 and 2:
Army Regulation 25-50 Information M
Page 3 and 4:
Headquarters Department of the Army
Page 5 and 6:
Contents—Continued Multiple-Page
Page 7 and 8:
Contents—Continued Table List Tab
Page 9 and 10:
Chapter 1 Preparing Correspondence
Page 11 and 12:
. Appropriateness. Use a form lette
Page 13 and 14:
. Dates on letters. Express dates o
Page 15 and 16:
1-41. NATO correspondence Correspon
Page 17 and 18:
Figure 2-1. Using and preparing a m
Page 19 and 20:
Figure 2-3. Continuing a memorandum
Page 21 and 22:
Figure 2-5. Single address MACOM me
Page 23 and 24:
Figure 2-7. Army Staff multiple-add
Page 25 and 26:
Figure 2-9. Preparing a SEE DISTRIB
Page 27 and 28:
Figure 2-11. A single-addressed THR
Page 29 and 30:
Figure 2-13. Preparing a one-paragr
Page 31 and 32:
Figure 2-15. Using and preparing an
Page 33 and 34:
Figure 2-17. Preparing an MOU or MO
Page 35 and 36:
2-2. Use a. Formal memorandums. The
Page 37 and 38:
c. Closing. Major elements are the
Page 39 and 40:
individuals outside the department
Page 41 and 42:
Figure 3-1. Letter format AR 25-50
Page 43 and 44:
Figure 3-3. Use of office symbols a
Page 45 and 46:
Chapter 4 Enclosures, Tabs, and Ass
Page 47 and 48: Figure 4-1. Tabbing correspondence
Page 49 and 50: Section II Envelope Size 5-3. Size
Page 51 and 52: (5) City, State, ZIP+4 Code line. A
Page 53 and 54: (3) Non-address information. Milita
Page 55 and 56: Chapter 6 Authority Lines, Signatur
Page 57 and 58: Table 6-1 Rank abbreviation Abbrevi
Page 59 and 60: 6-7. Army Reserve personnel not on
Page 61 and 62: 8-2. Guidance on markings a. This c
Page 63 and 64: Figure 8-2. Marking the security cl
Page 65 and 66: Figure 8-4. Restricted data additio
Page 67 and 68: Figure 8-6. Formerly restricted dat
Page 69 and 70: Figure 8-8. Classified transmittal
Page 71 and 72: Appendix A References Section I Req
Page 73 and 74: Section IV Referenced Forms DA Labe
Page 75 and 76: ookkeeping follow-on forget-me-not
Page 77 and 78: United States laws Latin American c
Page 79 and 80: foursome b. Type a hyphen between t
Page 81 and 82: Ter—Terrace b. Do not abbreviate
Page 83 and 84: thin-ning (9) After the consonant a
Page 85 and 86: Figure C-2. Office of the Secretary
Page 87 and 88: Table D-1 The Executive Branch—Co
Page 89 and 90: Table D-1 The Executive Branch—Co
Page 91 and 92: Table D-2 The Congress and legislat
Page 93 and 94: Table D-4 Military personnel—Cont
Page 95 and 96: Table D-5 State and Government offi
Page 97: Table D-6 Ecclesiastical Officials
Page 101 and 102: Table D-11 Addressing former offici
Page 103 and 104: Figure E-3. Signed by the head of a
Page 105 and 106: Figure E-10. Examples of signature
Page 107 and 108: c. Definitions. Military correspond
Page 109 and 110: F-10. Extracts Extracts from a docu
Page 111 and 112: DSN Defense Switched Network encl e
Page 113 and 114: governors, mayors, foreign governme
Page 115 and 116: Draft, 1-11 Exclusive For, 1-14 Fas
Page 117 and 118: Margins Letter, 3-6, figure 3-1 Mem
Page 119 and 120: Standards for Army writing, 1-44 St
Page 121: USAPA ELECTRONIC PUBLISHING SYSTEM
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