Preparing and Managing Correspondence - Fort Sill MWR

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STANAG 1001 (Edition 7) Standardization System for Displaying Days and Hours in Relation to an Operation or Exercise. (Cited in paras F–1 and F–3.) Obtain from Defense Automation and Production Service, Building 4/D, 700 Robbins Avenue, Philadelphia, PA 19111–5094. STANAG 1059 (Edition 6) Distinguishing Letters for Geographical Entities for Use in NATO. Obtain from Defense Automation and Production Service, Building 4/D, 700 Robbins Avenue, Philadelphia, PA 19111–5094. STANAG 2066 (Edition 3) (two amendments) Format for Military Correspondence and Use of Abbreviations. (Cited in paras F–1 and F–3.) Obtain from Defense Automation and Production Service, Building 4/D, 700 Robbins Avenue, Philadelphia PA 19111–5094. Section III Prescribed Forms DA Form 200 Transmittal Record. (Cited in para 7–10.) (This form is available on the AEL CD–ROM (EM0001) and the U.S. Army Publishing Agency Web site, www.usapa.army.mil.) DA Form 209 Delay, Referral, or Follow-Up Notice. (Cited in para 7–3.) (This form is available through normal forms supply channels.) DA Form 1222 Routing Slip. (Cited in para 7–2b.) (This form is available on the AEL CD–ROM (EM0001) and the U.S. Army Publishing Agency Web site, www.usapa.army.mil.) DA Form 2445 Correspondence Control Record. (Cited in para 7–8.) (This form is available through normal forms supply channels.) DA Label 113 Congressional Cover Sheet. (Cited in paras 7–5 and 7–6.) (The DA Label 113 is available through normal forms supply channels.) DA Label 115 Expedite Cover Sheet. (Cited in para 7–6.) (The DA Label 115 is available through normal forms supply channels.) DA Label 116 Signature or Initials Marker. (Cited in para 7–7.) (The DA Label 116 is available through normal forms supply channels.) OF 27 Two-Way Memo. (Cited in para 7–9.) (The OF 27 is available on the Internet at http://web1.whs.osd.mil.) OF 41 Routing and Transmittal Slip. (Cited in paras 7–2a(1), 7–2a(2), and 7–2a(3).) (The OF 41 is available on the AEL CD–ROM (EM0001) and the U.S. Army Publishing Agency Web site, www.usapa.army.mil.) OF 65–B U. S. Government Messenger Envelope. (Cited in paras 5–6a, 7–11, and table 5–1.) (The OF 65–B is available through normal forms supply channels.) OF 65–C U.S. Government Messenger Envelope. (Cited in para 5–6a.) (The OF 65–C is available through normal forms supply channels.) OF 363 Memorandum of Call. (Cited in para 7–4.) (The OF 363 is available through normal forms supply channels.) 64 AR 25–50 • 3 June 2002
Section IV Referenced Forms DA Label 87 For Official Use Only Cover Sheet. (The DA Label 87 is available through normal forms supply channels.) Appendix B Style Practices Section I Capitalization B–1. General Problems of capitalization that most often arise in Army correspondence are covered in this section. Commonly used principles are briefly stated and supported by examples. B–2. Titles of publications, documents, acts, and so forth a. Capitalize all words in titles of publications and documents, except a, an, the, at, by, for, in, of, on, to, up, and, as, but, if, or, and nor. Statutes at Large, Revised Statutes District Code Bancroft’s History Journal (House or Senate) American Journal of Science Monograph 55, Research Paper 123 Senate Document 70, but Senate bill 416 House Resolution 68, but House bill 20 Kellogg Pact, North Atlantic Pact Treaty of Ghent b. Do not capitalize when used apart from titles or in a general sense. the applicable statutes the code of the District history books a journal of legislative action a professional journal any monograph, a research paper by Sales a historical document from the Senate a committee resolution a pact between nations the treaty signed at Ghent B–3. Titles used with names or titles standing for persons a. Titles preceding names. (1) Capitalize titles preceding proper names. President Roosevelt King George Chairman McDowell Ambassador Page (2) Do not capitalize when used in a general sense. a president of a club a king of spades a chairman of the committee AR 25–50 • 3 June 2002 65
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Army Regulation 25-50 Information M
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Headquarters Department of the Army
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Contents—Continued Multiple-Page
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Contents—Continued Table List Tab
Page 9 and 10:
Chapter 1 Preparing Correspondence
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. Appropriateness. Use a form lette
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. Dates on letters. Express dates o
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1-41. NATO correspondence Correspon
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Figure 2-1. Using and preparing a m
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Figure 2-3. Continuing a memorandum
Page 21 and 22: Figure 2-5. Single address MACOM me
Page 23 and 24: Figure 2-7. Army Staff multiple-add
Page 25 and 26: Figure 2-9. Preparing a SEE DISTRIB
Page 27 and 28: Figure 2-11. A single-addressed THR
Page 29 and 30: Figure 2-13. Preparing a one-paragr
Page 31 and 32: Figure 2-15. Using and preparing an
Page 33 and 34: Figure 2-17. Preparing an MOU or MO
Page 35 and 36: 2-2. Use a. Formal memorandums. The
Page 37 and 38: c. Closing. Major elements are the
Page 39 and 40: individuals outside the department
Page 41 and 42: Figure 3-1. Letter format AR 25-50
Page 43 and 44: Figure 3-3. Use of office symbols a
Page 45 and 46: Chapter 4 Enclosures, Tabs, and Ass
Page 47 and 48: Figure 4-1. Tabbing correspondence
Page 49 and 50: Section II Envelope Size 5-3. Size
Page 51 and 52: (5) City, State, ZIP+4 Code line. A
Page 53 and 54: (3) Non-address information. Milita
Page 55 and 56: Chapter 6 Authority Lines, Signatur
Page 57 and 58: Table 6-1 Rank abbreviation Abbrevi
Page 59 and 60: 6-7. Army Reserve personnel not on
Page 61 and 62: 8-2. Guidance on markings a. This c
Page 63 and 64: Figure 8-2. Marking the security cl
Page 65 and 66: Figure 8-4. Restricted data additio
Page 67 and 68: Figure 8-6. Formerly restricted dat
Page 69 and 70: Figure 8-8. Classified transmittal
Page 71: Appendix A References Section I Req
Page 75 and 76: ookkeeping follow-on forget-me-not
Page 77 and 78: United States laws Latin American c
Page 79 and 80: foursome b. Type a hyphen between t
Page 81 and 82: Ter—Terrace b. Do not abbreviate
Page 83 and 84: thin-ning (9) After the consonant a
Page 85 and 86: Figure C-2. Office of the Secretary
Page 87 and 88: Table D-1 The Executive Branch—Co
Page 89 and 90: Table D-1 The Executive Branch—Co
Page 91 and 92: Table D-2 The Congress and legislat
Page 93 and 94: Table D-4 Military personnel—Cont
Page 95 and 96: Table D-5 State and Government offi
Page 97 and 98: Table D-6 Ecclesiastical Officials
Page 99 and 100: Table D-9 Foreign government offici
Page 101 and 102: Table D-11 Addressing former offici
Page 103 and 104: Figure E-3. Signed by the head of a
Page 105 and 106: Figure E-10. Examples of signature
Page 107 and 108: c. Definitions. Military correspond
Page 109 and 110: F-10. Extracts Extracts from a docu
Page 111 and 112: DSN Defense Switched Network encl e
Page 113 and 114: governors, mayors, foreign governme
Page 115 and 116: Draft, 1-11 Exclusive For, 1-14 Fas
Page 117 and 118: Margins Letter, 3-6, figure 3-1 Mem
Page 119 and 120: Standards for Army writing, 1-44 St
Page 121: USAPA ELECTRONIC PUBLISHING SYSTEM
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