Preparing and Managing Correspondence - Fort Sill MWR

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DA Form 209, Delay, Referral, or Follow-Up Notice, 7–3 DA Form 1222, Routing Slip, 7–2 DA Form 2445, Correspondence Control Record, 7–8 OF 27, Two-Way Memo, 7–9 OF 41, Routing and Transmittal Slip, 7–2 OF 65–B, U.S. Government Messenger Envelope, 7–11 OF 65–C, U.S. Government Messenger Envelope, 5–6a OF 363, Memorandum of Call, 7–4 Formulas, distribution, 1–38 Identification of originating office, 1–26 Identification of writer, 1–25 Identifying enclosures, 1–39, 4–2 Improvised compounds, B–10 Indentation of paragraphs Letters, figures 3–1 through 3–4 Memorandums, figure 2–1 Ink Color, 1–21 Date stamp, 1–21 Signing communications, 1–21 Labels DA Label 87, For Official Use Only Cover Sheet, 7–12 DA Label 113, Congressional Cover Sheet, 7–5 DA Label 115, Expedite Cover Sheet, 7–6 DA Label 116, Signature or Initials Marker, 7–7 Letterhead, 1–18 Letters, figures 3–1 through 3–4 Abbreviations, 3–7 Addresses, 3–7 Addressing, 3–6 Appropriate replies and responses, 3–5 Body (text), 3–7 Closing, 3–7 Complimentary close, 1–33, 3–7 Copies, 3–6 Copy furnished, 3–7 Definition, glossary Enclosures, 3–7 Form, 1–13 Format, 3–7 General rules, 3–6 General, 3–1 Heading, 3–7 Margins, 3–6 Original pages, 3–6 Paper, 3–6 Points of contact, 3–6 Preparing, chapter 3 Reply to Attention of line, 3–7 Response phrases, 3–3 Salutation, 3–7 Signature block, 3–7 Use, 3–2 Listing enclosures, 4–2 Mail, addressing, 5–7 108 AR 25–50 • 3 June 2002
Margins Letter, 3–6, figure 3–1 Memorandum, 2–3, figure 2–2 Marking classified correspondence, figures 8–1 through 8–9 Memorandums, figures 2–1 through 2–18 Abbreviations, 2–3 Acronyms, 2–3 Brevity codes, 2–3 Copies, 2–3 Dates, 2–4 Definition, glossary Format, 2–4 General rules 2–3 Heading, 2–4 Indentions, 2–4 Margins, 2–3 MEMORANDUM FOR line, 2–4 Multiple-addressed, 2–4 Multiple-page, 2–5 Number of pages, 2–5 Numbering paragraphs, 2–4 Office symbol, 2–4 One-paragraph, figure 2–13 Original pages, 2–3 Paper, 2–3 SEE DISTRIBUTION, 2–4 Signature blocks, 2–3 Single-addressed, 2–4 Spacing, 2–4 Subject line, 2–4 Suspense date, 2–4 Text, 2–4 THRU, 2–4 Type fonts and sizes, 1–20 Use, 2–2 Memorandum of Call—OF 363, 7–4 Memorandum for Record, 2–7, figure 2–18 Memorandum for Record, definition, glossary Memorandum of Understanding/Agreement, 2–6, figures 2–16 and 2–17 Memorandum of Understanding/Agreement, definition, glossary Messenger envelopes, 5–6, 7–11 Methods of communication, 1–7 Multiple-page memorandums, 2–5 Name of writer, 1–25 Nine-digit ZIP Code, 1–40 Numbering pages, 1–36 Letters, figure 3–2 Memorandums, figure 2–3 Numbering of paragraphs, 1–36, 2–4, figures 2–1 and 3–1 Numerical compounds, B–9 Objectives, 1–6 Office symbols, 1–26, 2–4, 3–17 Officials, addressing former, appendix D Organizational e-mail, definition, glossary Original pages, 1–19 AR 25–50 • 3 June 2002 109
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Army Regulation 25-50 Information M
Page 3 and 4:
Headquarters Department of the Army
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Contents—Continued Multiple-Page
Page 7 and 8:
Contents—Continued Table List Tab
Page 9 and 10:
Chapter 1 Preparing Correspondence
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. Appropriateness. Use a form lette
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. Dates on letters. Express dates o
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1-41. NATO correspondence Correspon
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Figure 2-1. Using and preparing a m
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Figure 2-3. Continuing a memorandum
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Figure 2-5. Single address MACOM me
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Figure 2-7. Army Staff multiple-add
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Figure 2-9. Preparing a SEE DISTRIB
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Figure 2-11. A single-addressed THR
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Figure 2-13. Preparing a one-paragr
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Figure 2-15. Using and preparing an
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Figure 2-17. Preparing an MOU or MO
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2-2. Use a. Formal memorandums. The
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c. Closing. Major elements are the
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individuals outside the department
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Figure 3-1. Letter format AR 25-50
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Figure 3-3. Use of office symbols a
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Chapter 4 Enclosures, Tabs, and Ass
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Figure 4-1. Tabbing correspondence
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Section II Envelope Size 5-3. Size
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(5) City, State, ZIP+4 Code line. A
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(3) Non-address information. Milita
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Chapter 6 Authority Lines, Signatur
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Table 6-1 Rank abbreviation Abbrevi
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6-7. Army Reserve personnel not on
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8-2. Guidance on markings a. This c
Page 63 and 64:
Figure 8-2. Marking the security cl
Page 65 and 66: Figure 8-4. Restricted data additio
Page 67 and 68: Figure 8-6. Formerly restricted dat
Page 69 and 70: Figure 8-8. Classified transmittal
Page 71 and 72: Appendix A References Section I Req
Page 73 and 74: Section IV Referenced Forms DA Labe
Page 75 and 76: ookkeeping follow-on forget-me-not
Page 77 and 78: United States laws Latin American c
Page 79 and 80: foursome b. Type a hyphen between t
Page 81 and 82: Ter—Terrace b. Do not abbreviate
Page 83 and 84: thin-ning (9) After the consonant a
Page 85 and 86: Figure C-2. Office of the Secretary
Page 87 and 88: Table D-1 The Executive Branch—Co
Page 89 and 90: Table D-1 The Executive Branch—Co
Page 91 and 92: Table D-2 The Congress and legislat
Page 93 and 94: Table D-4 Military personnel—Cont
Page 95 and 96: Table D-5 State and Government offi
Page 97 and 98: Table D-6 Ecclesiastical Officials
Page 99 and 100: Table D-9 Foreign government offici
Page 101 and 102: Table D-11 Addressing former offici
Page 103 and 104: Figure E-3. Signed by the head of a
Page 105 and 106: Figure E-10. Examples of signature
Page 107 and 108: c. Definitions. Military correspond
Page 109 and 110: F-10. Extracts Extracts from a docu
Page 111 and 112: DSN Defense Switched Network encl e
Page 113 and 114: governors, mayors, foreign governme
Page 115: Draft, 1-11 Exclusive For, 1-14 Fas
Page 119 and 120: Standards for Army writing, 1-44 St
Page 121: USAPA ELECTRONIC PUBLISHING SYSTEM
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