Preparing and Managing Correspondence - Fort Sill MWR

military correspondence or letters except when another format is prescribed or when its use is prohibited by DA
instructions. Do not use it to request an extension of a suspense date.
7–4. OF 363 (Memorandum of Call)
Use OF 363 (Memorandum of Call) to inform personnel of visitors and telephone calls.
7–5. DA Label 113 (Congressional Cover Sheet)
Use DA Label 113 (Congressional Cover Sheet) for communications from Members of Congress or congressional
committees. Act on these cases immediately.
7–6. DA Label 115 (Expedite Cover Sheet)
Use DA Label 115 (Expedite Cover Sheet) when immediate handling attention and priority are needed, and DA Label
113 is not appropriate.
7–7. DA Label 116 (Signature or Initials Marker)
Use DA Label 116 (Signature or Initials Marker) when more than one action on a case is to be signed or when initials
are required on copies other than the record copy. Clip the marker to the signature page. Place the left edge of the
marker flush with the left edge of the paper so that the caption “signature” or “initials” extends beyond the right edge
of the paper. Do not staple the marker to plain bond paper.
7–8. DA Form 2445 (Correspondence Control Record)
Use DA Form 2445 (Correspondence Control Record) to control a piece of correspondence, mail, or a message by
assigning action to a specific organization or individual and specifying a completion date. Retain a copy in suspense
until the completed action is taken.
7–9. OF 27 (Two-Way Memo)
Use the OF 27 (Two-Way Memo) for interoffice messages, notes, and short replies. Instructions for completing the
form are on the form.
7–10. DA Form 200 (Transmittal Record)
a. Use the DA Form 200 (Transmittal Record) when providing an addressee information that is not contained in the
document being sent.
b. Do not use the transmittal record—
(1) To transmit pamphlets, instruction booklets, or other publications that are self-explanatory.
(2) To forward a form or report when its design provides for inserting the addressee, originator, and a submission
date.
7–11. OF 65–B (U.S. Government Messenger Envelope)
See paragraph 5–6 regarding OF 65–B (U.S. Government Messenger Envelope).
7–12. OF 65–C (U.S. Government Messenger Envelope)
See paragraph 5–6 regarding OF 65–C (U.S. Government Messenger Envelope).
7–13. DA Label 87 (For Official Use Only)
Use DA Label 87 (For Official Use Only) as a cover for unclassified correspondence that must not be disclosed to the
public, per AR 25–55.
Chapter 8
Marking Classified Correspondence
8–1. General authority
This chapter, an extract of DOD 5200.1–PH, DOD Guide to Marking Classified Documents, contains illustrations and
sample classified memorandums to show proper security classification marking of correspondence. The text in the
illustrations (figs 8–1 through 8–9) covers most of the important information. This chapter does not—
a. Contain or reveal classified information. Markings are for illustration only.
b. Change or repeat DOD requirements in AR 380–5. Refer to AR 380–5 when marking correspondence.
c. Illustrate every conceivable situation that may be encountered in the production of classified correspondence.
52 AR 25–50 • 3 June 2002