Preparing and Managing Correspondence - Fort Sill MWR

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Table D–4 Military personnel—Continued Addressee Address on letter and envelope Salutation and complimentary close Colonel Colonel (full name) 1 (Address) Dear Colonel (surname): Sincerely, Lieutenant Colonel LTC (full name) 1 (Address) Major MAJ (full name) 1 (Address) Captain CPT (full name) 1 (Address) First Lieutenant 1LT (full name) 1 (Address) Second Lieutenant 2LT (full name) 1 (Address) Chief Warrant Officer CWO (full name) 1 (Address) Warrant Officer WO (full name) 1 (Address) Dear Colonel (surname): Sincerely, Dear Major (surname): Sincerely, Dear Captain (surname): Sincerely, Dear Lieutenant (surname): Sincerely, Dear Lieutenant (surname): Sincerely, Dear (Mr.) (surname): 2 Sincerely, Dear (Mr.) (surname): 2 Sincerely, Fleet Admiral ADM (full name) 1 (Address) Admiral ADM (full name) 1 (Address) Vice Admiral VADM (full name) 1 (Address) Rear Admiral RADM (full name) 1 (Address) Navy officers Dear Admiral (surname): Sincerely, Dear Admiral (surname): Sincerely, Dear Admiral (surname): Sincerely, Dear Admiral (surname): Sincerely, Commodore COMO (full name) 1 (Address) Captain CAPT (full name) 1 (Address) Commander CDR (full name) 1 (Address) Lieutenant Commander LCDR (full name) 1 (Address) Lieutenant LT (full name) 1 (Address) Lieutenant (jg) LTJG (full name) 1 (Address) Ensign ENS (full name) 1 (Address) Warrant Officer WO (full name) 1 (Address) Dear Commodore (surname): Sincerely, Dear Captain (surname): Sincerely, Dear Commander (surname): Sincerely, Dear Commander (surname): Sincerely, Dear (Mr.) (surname): 2 Sincerely, Dear (Mr.)(surname): 2 Sincerely, Dear (Mr.) (surname): 2 Sincerely, Dear (Mr.) (surname): 2 Sincerely, Cadet Cadet (full name) 3 (Address) Midshipman Midshipman (full name) 3 (Address) Academy members Dear (Mr.) (Cadet) (surname): Sincerely, Dear (Mr.) (Midshipman) (surname): Sincerely, 84 AR 25–50 • 3 June 2002
Table D–4 Military personnel—Continued Addressee Address on letter and envelope Salutation and complimentary close Air Cadet Cadet (full name) 3 (Address) Dear Cadet (surname): Sincerely, Sergeant Major of the Army SMA (full name) 1 (Address) Command Sergeant Major CSM (full name) 1 (Address) Sergeant Major SGM (full name) 1 (Address) First Sergeant 1SG (full name) 1 (Address) Master Sergeant MSG (full name) 1 (Address) Platoon Sergeant PSG (full name) 1 (Address) Sergeant First Class SFC (full name) 1 (Address) Staff Sergeant SSG (full name) 1 (Address) Sergeant SGT (full name) 1 (Address) Corporal CPL (full name) 1 (Address) Private First Class PFC (full name) 1 (Address) Private PVT (full name) 1 (Address) Specialist SPC (full name) 1 (Address) Army enlisted personnel Dear Sergeant Major (surname): Sincerely, Dear Sergeant Major (surname): Sincerely, Dear Sergeant Major (surname): Sincerely, Dear First Sergeant (surname): Sincerely, Dear Sergeant (surname): Sincerely, Dear Sergeant (surname): Sincerely, Dear Sergeant (surname): Sincerely, Dear Sergeant (surname): Sincerely, Dear Sergeant (surname): Sincerely, Dear Corporal (surname): Sincerely, Dear Private (surname): Sincerely, Dear Private (surname): Sincerely, Dear Specialist (surname): Sincerely, All grades (Rank) (full name) 1 (Address) Sergeant Major of the Marine Corps Navy enlisted personnel Marine Corps enlisted personnel Sergeant Major (full name) (Address) Master Gunnery Sergeant MGySgt (full name) 1 (Address) First Sergeant 1st Sgt (full name) 1 (Address) Master Sergeant MSgt (full name) 1 (Address) Gunnery Sergeant GySgt (full name) 1 (Address) Staff Sergeant SSgt (full name) 1 (Address) Dear (Address by rank. If rank is unknown, use civilian prefix) (surname): Sincerely, Dear Sergeant Major (surname): Sincerely, Dear Master Sergeant (surname): Sincerely, Dear First Sergeant (surname): Sincerely, Dear Master Sergeant (surname): Sincerely, Dear Sergeant (surname): Sincerely, Dear Sergeant (surname): Sincerely, AR 25–50 • 3 June 2002 85
Page 1 and 2:
Army Regulation 25-50 Information M
Page 3 and 4:
Headquarters Department of the Army
Page 5 and 6:
Contents—Continued Multiple-Page
Page 7 and 8:
Contents—Continued Table List Tab
Page 9 and 10:
Chapter 1 Preparing Correspondence
Page 11 and 12:
. Appropriateness. Use a form lette
Page 13 and 14:
. Dates on letters. Express dates o
Page 15 and 16:
1-41. NATO correspondence Correspon
Page 17 and 18:
Figure 2-1. Using and preparing a m
Page 19 and 20:
Figure 2-3. Continuing a memorandum
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Figure 2-5. Single address MACOM me
Page 23 and 24:
Figure 2-7. Army Staff multiple-add
Page 25 and 26:
Figure 2-9. Preparing a SEE DISTRIB
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Figure 2-11. A single-addressed THR
Page 29 and 30:
Figure 2-13. Preparing a one-paragr
Page 31 and 32:
Figure 2-15. Using and preparing an
Page 33 and 34:
Figure 2-17. Preparing an MOU or MO
Page 35 and 36:
2-2. Use a. Formal memorandums. The
Page 37 and 38:
c. Closing. Major elements are the
Page 39 and 40:
individuals outside the department
Page 41 and 42: Figure 3-1. Letter format AR 25-50
Page 43 and 44: Figure 3-3. Use of office symbols a
Page 45 and 46: Chapter 4 Enclosures, Tabs, and Ass
Page 47 and 48: Figure 4-1. Tabbing correspondence
Page 49 and 50: Section II Envelope Size 5-3. Size
Page 51 and 52: (5) City, State, ZIP+4 Code line. A
Page 53 and 54: (3) Non-address information. Milita
Page 55 and 56: Chapter 6 Authority Lines, Signatur
Page 57 and 58: Table 6-1 Rank abbreviation Abbrevi
Page 59 and 60: 6-7. Army Reserve personnel not on
Page 61 and 62: 8-2. Guidance on markings a. This c
Page 63 and 64: Figure 8-2. Marking the security cl
Page 65 and 66: Figure 8-4. Restricted data additio
Page 67 and 68: Figure 8-6. Formerly restricted dat
Page 69 and 70: Figure 8-8. Classified transmittal
Page 71 and 72: Appendix A References Section I Req
Page 73 and 74: Section IV Referenced Forms DA Labe
Page 75 and 76: ookkeeping follow-on forget-me-not
Page 77 and 78: United States laws Latin American c
Page 79 and 80: foursome b. Type a hyphen between t
Page 81 and 82: Ter—Terrace b. Do not abbreviate
Page 83 and 84: thin-ning (9) After the consonant a
Page 85 and 86: Figure C-2. Office of the Secretary
Page 87 and 88: Table D-1 The Executive Branch—Co
Page 89 and 90: Table D-1 The Executive Branch—Co
Page 91: Table D-2 The Congress and legislat
Page 95 and 96: Table D-5 State and Government offi
Page 97 and 98: Table D-6 Ecclesiastical Officials
Page 99 and 100: Table D-9 Foreign government offici
Page 101 and 102: Table D-11 Addressing former offici
Page 103 and 104: Figure E-3. Signed by the head of a
Page 105 and 106: Figure E-10. Examples of signature
Page 107 and 108: c. Definitions. Military correspond
Page 109 and 110: F-10. Extracts Extracts from a docu
Page 111 and 112: DSN Defense Switched Network encl e
Page 113 and 114: governors, mayors, foreign governme
Page 115 and 116: Draft, 1-11 Exclusive For, 1-14 Fas
Page 117 and 118: Margins Letter, 3-6, figure 3-1 Mem
Page 119 and 120: Standards for Army writing, 1-44 St
Page 121: USAPA ELECTRONIC PUBLISHING SYSTEM
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