Preparing and Managing Correspondence - Fort Sill MWR

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Table D–2 The Congress and legislative agencies (see note)—Continued Addressee Address on letter and envelope Salutation and complimentary close Speaker of the House of Representatives Honorable (full name) Speaker of the House of Representatives (Street) Washington, DC (ZIP+4 Code) Dear Mr./Madam Speaker: Sincerely, Committee Chairman, House of Representatives Subcommittee Chairman, House of Representatives Representative (Washington, DC office) (Away from Washington, DC office) Representative (Majority or Minority Leader) (Washington, DC office) (Away from Washington, DC) Representative-elect Representative at Large Deceased Representative Resident Commissioner of Puerto Rico Librarian of Congress Comptroller General (head of the General Accounting Office) Honorable (full name) Chairman, Committee on (name) House of Representatives (Street) Washington, DC (ZIP+4 Code) Honorable (full name) Chairman, Subcommittee on (name) House of Representatives (Street) Washington, DC (ZIP+4 Code) Honorable (full name) House of Representatives (Street) Washington, DC (ZIP+4 Code) Honorable (full name) Representative in Congress (Local address) Honorable (full name) Majority (or Minority) Leader House of Representatives (Street) Washington, DC (ZIP+4 Code) Honorable (full name) Majority (or Minority) Leader House of Representatives (Local address) Honorable (full name) Representative in Congress-elect (Local address) Honorable (full name) House of Representatives (Street) Washington, DC (ZIP+4 Code) (Secretary’s full name, if known) Secretary to the late Honorable (full name) House of Representatives (Street) Washington, DC (ZIP+4 Code) Honorable (full name) Resident Commissioner of Puerto Rico House of Representatives (Street) Washington, DC (ZIP+4 Code) Honorable (full name) Librarian of Congress (Street) Washington, DC (ZIP+4 Code) Honorable (full name) Comptroller General of the United States (Street) Washington, DC (ZIP+4 Code) Dear Mr./Madam Chairman/Madam Chairwoman: Sincerely, Dear Mr./Mrs./Ms./Miss (surname): Sincerely, Dear Mr./Mrs./Ms./Miss (surname): Sincerely, Dear Mr./Mrs./Ms./Miss (surname): Sincerely, Dear Mr./Mrs./Ms./Miss (surname): Sincerely, Dear Mr./Mrs./Ms./Miss (surname): Sincerely, Dear Mr./Mrs./Ms./Miss (surname): Sincerely, Dear Mr./Mrs./Ms./Miss (surname): Sincerely, Dear Mr./Mrs./Ms./Miss (surname): Sincerely, Dear Mr./Mrs./Ms./Miss (surname): Sincerely, Dear Mr./Mrs./Ms./Miss (surname): Sincerely, Dear Mr./Mrs./Ms./Miss (surname): Sincerely, 82 AR 25–50 • 3 June 2002
Table D–2 The Congress and legislative agencies (see note)—Continued Addressee Address on letter and envelope Salutation and complimentary close Public Printer (head of the US Government Printing Office) Honorable (full name) Public Printer (Street) Washington, DC (ZIP+4 Code) Dear Mr./Mrs./Ms./Miss (surname): Sincerely, Notes: Address a Member of Congress in the capacity in which he or she signs his or her communication. For example, if he or she signs as the chairperson of a committee, address him or her as chairperson of that committee. If he or she signs as majority or minority leader, address him or her as such; if he or she signs as Senator or Representative, address him or her as such. Table D–3 The Judiciary Addressee Address on letter and envelope Salutation and complimentary close The Chief Justice of the United States Chief Justice of the United States The Supreme Court (Street) Washington, DC (ZIP+4 Code) Dear Mr./Madam Chief Justice: Sincerely, Associate Justice Retired Justice Presiding Justice Judge of a Court Clerk of a Court Mr. (Madam) Justice (surname) The Supreme Court (Street) Washington, DC (ZIP+4 Code) Honorable (full name) (Local address) Honorable (full name) Presiding Justice (Name of Court) (Local address) Honorable (full name) Justice of the (name of court; if a US District Court, give district) (Local address) (Mr./Madam) (full name) Clerk of the (name of court; if a US District Court, give district) (Local address) Dear Mr./Madam Justice: Sincerely, Dear Mr./Madam Justice: Sincerely, Dear Mr./Madam Justice: Sincerely, Dear Judge (surname): Sincerely, Dear Mr./Madam (surname): Sincerely, Table D–4 Military personnel Addressee Address on letter and envelope Salutation and complimentary close General of the Army Army, Air Force, Marine Corps Officers General of the Army (full name) (Local address) Dear General (surname): Sincerely, General Lieutenant General General (full name) (Address) Lieutenant General (full name) (Address) Dear General (surname): Sincerely, Dear General (surname): Sincerely, Major General Major General (full name) (Address) Dear General (surname): Sincerely, Brigadier General Brigadier General (full name) (Address) Dear General (surname): Sincerely, AR 25–50 • 3 June 2002 83
Page 1 and 2:
Army Regulation 25-50 Information M
Page 3 and 4:
Headquarters Department of the Army
Page 5 and 6:
Contents—Continued Multiple-Page
Page 7 and 8:
Contents—Continued Table List Tab
Page 9 and 10:
Chapter 1 Preparing Correspondence
Page 11 and 12:
. Appropriateness. Use a form lette
Page 13 and 14:
. Dates on letters. Express dates o
Page 15 and 16:
1-41. NATO correspondence Correspon
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Figure 2-1. Using and preparing a m
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Figure 2-3. Continuing a memorandum
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Figure 2-5. Single address MACOM me
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Figure 2-7. Army Staff multiple-add
Page 25 and 26:
Figure 2-9. Preparing a SEE DISTRIB
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Figure 2-11. A single-addressed THR
Page 29 and 30:
Figure 2-13. Preparing a one-paragr
Page 31 and 32:
Figure 2-15. Using and preparing an
Page 33 and 34:
Figure 2-17. Preparing an MOU or MO
Page 35 and 36:
2-2. Use a. Formal memorandums. The
Page 37 and 38:
c. Closing. Major elements are the
Page 39 and 40: individuals outside the department
Page 41 and 42: Figure 3-1. Letter format AR 25-50
Page 43 and 44: Figure 3-3. Use of office symbols a
Page 45 and 46: Chapter 4 Enclosures, Tabs, and Ass
Page 47 and 48: Figure 4-1. Tabbing correspondence
Page 49 and 50: Section II Envelope Size 5-3. Size
Page 51 and 52: (5) City, State, ZIP+4 Code line. A
Page 53 and 54: (3) Non-address information. Milita
Page 55 and 56: Chapter 6 Authority Lines, Signatur
Page 57 and 58: Table 6-1 Rank abbreviation Abbrevi
Page 59 and 60: 6-7. Army Reserve personnel not on
Page 61 and 62: 8-2. Guidance on markings a. This c
Page 63 and 64: Figure 8-2. Marking the security cl
Page 65 and 66: Figure 8-4. Restricted data additio
Page 67 and 68: Figure 8-6. Formerly restricted dat
Page 69 and 70: Figure 8-8. Classified transmittal
Page 71 and 72: Appendix A References Section I Req
Page 73 and 74: Section IV Referenced Forms DA Labe
Page 75 and 76: ookkeeping follow-on forget-me-not
Page 77 and 78: United States laws Latin American c
Page 79 and 80: foursome b. Type a hyphen between t
Page 81 and 82: Ter—Terrace b. Do not abbreviate
Page 83 and 84: thin-ning (9) After the consonant a
Page 85 and 86: Figure C-2. Office of the Secretary
Page 87 and 88: Table D-1 The Executive Branch—Co
Page 89: Table D-1 The Executive Branch—Co
Page 93 and 94: Table D-4 Military personnel—Cont
Page 95 and 96: Table D-5 State and Government offi
Page 97 and 98: Table D-6 Ecclesiastical Officials
Page 99 and 100: Table D-9 Foreign government offici
Page 101 and 102: Table D-11 Addressing former offici
Page 103 and 104: Figure E-3. Signed by the head of a
Page 105 and 106: Figure E-10. Examples of signature
Page 107 and 108: c. Definitions. Military correspond
Page 109 and 110: F-10. Extracts Extracts from a docu
Page 111 and 112: DSN Defense Switched Network encl e
Page 113 and 114: governors, mayors, foreign governme
Page 115 and 116: Draft, 1-11 Exclusive For, 1-14 Fas
Page 117 and 118: Margins Letter, 3-6, figure 3-1 Mem
Page 119 and 120: Standards for Army writing, 1-44 St
Page 121: USAPA ELECTRONIC PUBLISHING SYSTEM
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