Preparing and Managing Correspondence - Fort Sill MWR

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P (Promotable), use of 2–3, 6–5 Packaging correspondence, 1–46 Page numbering, 1–36 Letters, figure 3–2 Memorandums, figure 2–3 Paper, standard size, 1–19 Paper, using one side of, 1–22 Paragraph numbering, 1–36, 2–4, figures 2–1 and 3–1 Personal For correspondence, 1–14 Point of contact, 1–25, figure 2–14 Postscripts, 1–35 Prefixes, B–8 Protocol sequence, titles and, appendix C Quality of writing, 1–10 Quotes, B–18 Rank abbreviations, 6–4, table 6–1 Recordkeeping requirements, 1–42, glossary References to Classified material, 1–31 Correspondence, 1–31 Meetings, 1–31 Messages, 1–31 Publications, 1–31 Telephone conversations, 1–31 Responsibilities for program implementation, 1–4 Return address, 5–9 Retyping correspondance, 1–11 Review of outgoing correspondance, 1–11 Rewriting of correspondence, 1–11 Routing through channels, 1–9 Routing Slip—DA Form 1222, 7–2 Routing and transmittal Slip—OF 41, 7–2 Salutation, 3–7, appendix D SEE DISTRIBUTION memorandum, 2–4, figures 2–9 and 2–10 Signature or Initials Marker—DA Label 116, 7–7 Signature block Academic degrees, religious and fraternal orders, use of, 2–3, 6–4 Civilian personnel, 2–3, 6–4, 6–8 Contract surgeons, 6–8 DAC, use of by civilians, 6–4 Delegation of authority, 6–1 Examples, appendix E Facsimile, 6–10 FOR, 6–2 Format, 6–4 Level, 6–1 Markers, DA Label 116, 7–7 Letters, 3–7 Personnel on active duty, 6–5 Placement, 6–4 P (Promotable), use of, 2–3, 6–5 Reserve personnel not on active duty, 6–7 Retired military personnel, 6–6 Subordinates, 6–9 Social security numbers, use of, 2–4 110 AR 25–50 • 3 June 2002
Standards for Army writing, 1–44 Style practices Abbreviations, B–11 through B–17 Capitalization, B–1 through B–3 Compound words, B–4 through B–6 Improvised compounds, B–10 Numerical compounds, B–9 Prefixes, B–8 Quotes, B–18 Suffixes, B–8 Unit modifiers, B–7 Word division, B–19 Subparagraphing Letter, 3–7, figure 3–4 Memorandum, 2–4, figure 2–1 Suffixes, B–8 Suspense date, 1–29 Symbols, office, 1–26 Letter, 3–17, figure 3–3 Memorandum, 2–4, figure 2–2 Tabbing correspondence packages, figure 4–1 Tabbing enclosures, 4–3 Technical channels 1–9 Telephone use, 1–7 Terms, Explanation of, glossary THRU addresses, Memorandum, 2–4, figures 2–11 and 2–12 Time, expressing Civilian, 1–28 Military, 1–28 Transmittal Record—DA Form 200, 7–10 Two-Way Memo—OF 27, 7–9 Type fonts and sizes, 1–20 Understanding, Memorandum of, 2–6, figures 2–16 and 2–17 Unit modifiers, B–7 U.S. Government Messenger Envelope OF 65–B, 5–6a, table 5–1, 7–11 OF 65–C, 5–6a, table 5–1, 7–11 Withdrawing enclosures, 4–2 Word division, B–19 Writing, effective Goal, 1–41 Standards, 1–42 Construction 1–43 Year, expression of, 1–27 ZIP+4 Code, 1–40 AR 25–50 • 3 June 2002 111
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Army Regulation 25-50 Information M
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Headquarters Department of the Army
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Contents—Continued Multiple-Page
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Contents—Continued Table List Tab
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Chapter 1 Preparing Correspondence
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. Appropriateness. Use a form lette
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. Dates on letters. Express dates o
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1-41. NATO correspondence Correspon
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Figure 2-1. Using and preparing a m
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Figure 2-3. Continuing a memorandum
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Figure 2-5. Single address MACOM me
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Figure 2-7. Army Staff multiple-add
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Figure 2-9. Preparing a SEE DISTRIB
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Figure 2-11. A single-addressed THR
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Figure 2-13. Preparing a one-paragr
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Figure 2-15. Using and preparing an
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Figure 2-17. Preparing an MOU or MO
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2-2. Use a. Formal memorandums. The
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c. Closing. Major elements are the
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individuals outside the department
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Figure 3-1. Letter format AR 25-50
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Figure 3-3. Use of office symbols a
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Chapter 4 Enclosures, Tabs, and Ass
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Figure 4-1. Tabbing correspondence
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Section II Envelope Size 5-3. Size
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(5) City, State, ZIP+4 Code line. A
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(3) Non-address information. Milita
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Chapter 6 Authority Lines, Signatur
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Table 6-1 Rank abbreviation Abbrevi
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6-7. Army Reserve personnel not on
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8-2. Guidance on markings a. This c
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Figure 8-2. Marking the security cl
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Figure 8-4. Restricted data additio
Page 67 and 68: Figure 8-6. Formerly restricted dat
Page 69 and 70: Figure 8-8. Classified transmittal
Page 71 and 72: Appendix A References Section I Req
Page 73 and 74: Section IV Referenced Forms DA Labe
Page 75 and 76: ookkeeping follow-on forget-me-not
Page 77 and 78: United States laws Latin American c
Page 79 and 80: foursome b. Type a hyphen between t
Page 81 and 82: Ter—Terrace b. Do not abbreviate
Page 83 and 84: thin-ning (9) After the consonant a
Page 85 and 86: Figure C-2. Office of the Secretary
Page 87 and 88: Table D-1 The Executive Branch—Co
Page 89 and 90: Table D-1 The Executive Branch—Co
Page 91 and 92: Table D-2 The Congress and legislat
Page 93 and 94: Table D-4 Military personnel—Cont
Page 95 and 96: Table D-5 State and Government offi
Page 97 and 98: Table D-6 Ecclesiastical Officials
Page 99 and 100: Table D-9 Foreign government offici
Page 101 and 102: Table D-11 Addressing former offici
Page 103 and 104: Figure E-3. Signed by the head of a
Page 105 and 106: Figure E-10. Examples of signature
Page 107 and 108: c. Definitions. Military correspond
Page 109 and 110: F-10. Extracts Extracts from a docu
Page 111 and 112: DSN Defense Switched Network encl e
Page 113 and 114: governors, mayors, foreign governme
Page 115 and 116: Draft, 1-11 Exclusive For, 1-14 Fas
Page 117: Margins Letter, 3-6, figure 3-1 Mem
Page 121: USAPA ELECTRONIC PUBLISHING SYSTEM
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