Preparing and Managing Correspondence - Fort Sill MWR

Contents—Continued
Table List
Table 5–1: Selecting the right envelope, page 41
Table 5–2: U.S. Postal Service two-letter State/Territory abbreviations, page 46
Table 6–1: Rank abbreviation, page 49
Table 6–2: Branch title abbreviations, page 49
Table D–1: The Executive Branch, page 78
Table D–2: The Congress and legislative agencies (see note), page 81
Table D–3: The Judiciary, page 83
Table D–4: Military personnel, page 83
Table D–5: State and Government officials, page 86
Table D–6: Ecclesiastical Officials, page 88
Table D–7: Private citizens, page 89
Table D–8: Corporations, companies, and federations, page 90
Table D–9: Foreign government officials (see note), page 91
Table D–10: International organizations, page 91
Table D–11: Addressing former officials, page 92
Figure List
Figure 2–1: Using and preparing a memorandum, page 9
Figure 2–2: Preparing a memorandum, page 10
Figure 2–3: Continuing a memorandum, page 11
Figure 2–4: Single addressee Army Staff memorandum, page 12
Figure 2–5: Single address MACOM memorandum, page 13
Figure 2–6: Army Staff multiple-addressed memorandums using full titles and addresses, page 14
Figure 2–7: Army Staff multiple-addressed memorandums using office symbols, page 15
Figure 2–8: MACOM multiple-addressed memorandums, page 16
Figure 2–9: Preparing a SEE DISTRIBUTION memorandum, page 17
Figure 2–10: Continuation of a distribution listing, page 18
Figure 2–11: A single-addressed THRU MEMORANDUM, page 19
Figure 2–12: Preparing a THRU MEMORANDUM with two addresses, page 20
Figure 2–13: Preparing a one-paragraph memorandum with subparagraphs and continuing the subject line, page 21
Figure 2–14: Listing enclosures and copies furnished and POC paragraph, page 22
Figure 2–15: Using and preparing an informal memorandum, page 23
Figure 2–16: Format and use of an MOU or MOA, page 24
Figure 2–17: Preparing an MOU or MOA, page 25
Figure 2–18: Preparing a memorandum for record, page 26
Figure 3–1: Letter format, page 33
Figure 3–2: Continuation of a letter, page 34
Figure 3–3: Use of office symbols and titles, page 35
Figure 3–4: Spacing of the letter, page 36
Figure 4–1: Tabbing correspondence, page 39
Figure 4–2: Assembling correspondence, page 40
Figure 5–1: Format for addressing envelopes, page 42
Figure 5–2: Example of an optional line, page 42
Figure 5–3: Examples of the delivery address line, page 42
Figure 5–4: Example of the return address, page 43
Figure 8–1: Marking the security classification of portions, page 54
Figure 8–2: Marking the security classification of portions for continued pages, page 55
Figure 8–3: Restricted data additional warning notice, page 56
Figure 8–4: Restricted data additional warning notice for continued pages, page 57
Figure 8–5: Formerly restricted data additional warning notice, page 58
Figure 8–6: Formerly restricted data additional warning notice for continued pages, page 59
Figure 8–7: Unclassified transmittal documents, page 60
AR 25–50 • 3 June 2002
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