Preparing and Managing Correspondence - Fort Sill MWR

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Table D–4 Military personnel—Continued Addressee Address on letter and envelope Salutation and complimentary close Sergeant Sgt (full name) 1 (Address) Dear Sergeant (surname): Sincerely, Corporal Cpl (full name) 1 (Address) Lance Corporal LCpl (full name) 1 (Address) Private First Class PFC (full name) 1 (Address) Dear Corporal (surname): Sincerely, Dear Corporal (surname): Sincerely, Dear Private (surname): Sincerely, Air Force enlisted personnel Chief Master Sergeant of the Air Force Chief Master Sergeant (full name) (Address) Dear Chief (surname): Sincerely, Chief Master Sergeant Senior Master Sergeant Master Sergeant Technical Sergeant Staff Sergeant Sergeant Senior Airman Airman First Class Airman/Basic Airman CMSgt (full name) (Address) SMSgt (full name) (Address) MSgt (full name) (Address) TSgt (full name) (Address) SSgt (full name) (Address) Sgt (full name) (Address) SrA (full name) (Address) A1C (full name) (Address) Amn (full name) (Address) Dear Chief (surname): Sincerely, Dear Sergeant (surname): Sincerely, Dear Sergeant (surname): Sincerely, Dear Sergeant (surname): Sincerely, Dear Sergeant (surname): Sincerely, Dear Sergeant (surname): Sincerely, Dear Airman (surname): Sincerely, Dear Airman (surname): Sincerely, Dear Airman (surname): Sincerely, Notes: 1 Abbreviations are optional. Titles may be spelled out. For additional abbreviations and instructions for Army usage, see AR 310–50. 2 Optional. Depends on the desire of the individual. 3 Mr., Miss, or Ms., Midshipman, Air Cadet, full name, is permissible. Table D–5 State and Government officials Addressee Address on letter and envelope Salutation and complimentary close Governor of a State Honorable (full name) Governor of (State) (Street) (City, State) (ZIP+4 Code) Dear Governor (surname): Sincerely, Acting Governor of State Honorable (full name) Acting Governor of (State) (Street) (City, State) (ZIP+4 Code) Dear Mr./Mrs./Ms./Miss (surname): Sincerely, 86 AR 25–50 • 3 June 2002
Table D–5 State and Government officials—Continued Addressee Address on letter and envelope Salutation and complimentary close Lieutenant Governor of State Honorable (full name) Lieutenant Governor of (State) (Street) (City, State) (ZIP+4 Code) Dear Mr./Mrs./Ms./Miss (surname): Sincerely, Secretary of State of a State Chief Justice of the Supreme Court of a State Attorney General of a State Judge Treasurer, Auditor, or Comptroller of a State President of the Senate of a State Honorable (full name) Secretary of State of (State) (Street) (City, State) (ZIP+4 Code) Honorable (full name) Chief Justice Supreme Court of the State of (State) (Street) (City, State) (ZIP+4 Code) Honorable (full name) Attorney General State of (State) (Street) (City, State) (ZIP+4 Code) Honorable (full name) (Local address) (ZIP+4 Code) Honorable (full name) State Treasurer (Auditor) (Comptroller) State of (State) (Street) (City, State) (ZIP+4 Code) Honorable (full name) President of the Senate of the State of (State) (Street) (City, State) (ZIP+4 Code) Dear Mr./Madam Secretary: Sincerely, Dear Mr./Madam Chief Justice: Sincerely, Dear Mr./Madam Attorney General: Sincerely, Dear Judge (surname): Sincerely, Dear Mr./Mrs./Ms./Miss (surname): Sincerely, Dear Mr./Mrs./Ms./Miss (surname): Sincerely, Speaker of the Assembly or of the House of Delegates, or of the House of Representatives of a State (See note.) Honorable (full name) Speaker of the House of Representatives of the State of (name) (Street) (City, State) (ZIP+4 Code) (See note.) Dear Mr./Mrs./Ms./Miss (surname): Sincerely, State Senator State Representative, Assemblyman, or Delegate Mayor Honorable (full name) (Name of State) Senate (Street) (City, State) (ZIP+4 Code) Honorable (full name) (Name of State) House of Representatives (Street) (City, State) (ZIP+4 Code) (See note.) Honorable (full name) Mayor of (name of City) (Street) (City, State) (ZIP+4 Code) Dear Senator (surname): Sincerely, Dear Mr./Mrs./Ms./Miss (surname): Sincerely, Dear Mayor (surname):, Sincerely, President of a Board of Commissioners Honorable (full name) President, Board of Commissioners of (name of City) (Street) (City, State) (ZIP+4 Code) Dear Mr./Mrs./Ms./Miss (surname): Sincerely, Notes: In most States, the lower branch of the legislature is the House of Representatives. In some States, such as California and New York, the lower house is known as the Assembly. In others, such as Maryland, Virginia, and West Virginia, it is known as the House of Delegates. AR 25–50 • 3 June 2002 87
Page 1 and 2:
Army Regulation 25-50 Information M
Page 3 and 4:
Headquarters Department of the Army
Page 5 and 6:
Contents—Continued Multiple-Page
Page 7 and 8:
Contents—Continued Table List Tab
Page 9 and 10:
Chapter 1 Preparing Correspondence
Page 11 and 12:
. Appropriateness. Use a form lette
Page 13 and 14:
. Dates on letters. Express dates o
Page 15 and 16:
1-41. NATO correspondence Correspon
Page 17 and 18:
Figure 2-1. Using and preparing a m
Page 19 and 20:
Figure 2-3. Continuing a memorandum
Page 21 and 22:
Figure 2-5. Single address MACOM me
Page 23 and 24:
Figure 2-7. Army Staff multiple-add
Page 25 and 26:
Figure 2-9. Preparing a SEE DISTRIB
Page 27 and 28:
Figure 2-11. A single-addressed THR
Page 29 and 30:
Figure 2-13. Preparing a one-paragr
Page 31 and 32:
Figure 2-15. Using and preparing an
Page 33 and 34:
Figure 2-17. Preparing an MOU or MO
Page 35 and 36:
2-2. Use a. Formal memorandums. The
Page 37 and 38:
c. Closing. Major elements are the
Page 39 and 40:
individuals outside the department
Page 41 and 42:
Figure 3-1. Letter format AR 25-50
Page 43 and 44: Figure 3-3. Use of office symbols a
Page 45 and 46: Chapter 4 Enclosures, Tabs, and Ass
Page 47 and 48: Figure 4-1. Tabbing correspondence
Page 49 and 50: Section II Envelope Size 5-3. Size
Page 51 and 52: (5) City, State, ZIP+4 Code line. A
Page 53 and 54: (3) Non-address information. Milita
Page 55 and 56: Chapter 6 Authority Lines, Signatur
Page 57 and 58: Table 6-1 Rank abbreviation Abbrevi
Page 59 and 60: 6-7. Army Reserve personnel not on
Page 61 and 62: 8-2. Guidance on markings a. This c
Page 63 and 64: Figure 8-2. Marking the security cl
Page 65 and 66: Figure 8-4. Restricted data additio
Page 67 and 68: Figure 8-6. Formerly restricted dat
Page 69 and 70: Figure 8-8. Classified transmittal
Page 71 and 72: Appendix A References Section I Req
Page 73 and 74: Section IV Referenced Forms DA Labe
Page 75 and 76: ookkeeping follow-on forget-me-not
Page 77 and 78: United States laws Latin American c
Page 79 and 80: foursome b. Type a hyphen between t
Page 81 and 82: Ter—Terrace b. Do not abbreviate
Page 83 and 84: thin-ning (9) After the consonant a
Page 85 and 86: Figure C-2. Office of the Secretary
Page 87 and 88: Table D-1 The Executive Branch—Co
Page 89 and 90: Table D-1 The Executive Branch—Co
Page 91 and 92: Table D-2 The Congress and legislat
Page 93: Table D-4 Military personnel—Cont
Page 97 and 98: Table D-6 Ecclesiastical Officials
Page 99 and 100: Table D-9 Foreign government offici
Page 101 and 102: Table D-11 Addressing former offici
Page 103 and 104: Figure E-3. Signed by the head of a
Page 105 and 106: Figure E-10. Examples of signature
Page 107 and 108: c. Definitions. Military correspond
Page 109 and 110: F-10. Extracts Extracts from a docu
Page 111 and 112: DSN Defense Switched Network encl e
Page 113 and 114: governors, mayors, foreign governme
Page 115 and 116: Draft, 1-11 Exclusive For, 1-14 Fas
Page 117 and 118: Margins Letter, 3-6, figure 3-1 Mem
Page 119 and 120: Standards for Army writing, 1-44 St
Page 121: USAPA ELECTRONIC PUBLISHING SYSTEM
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