Preparing and Managing Correspondence - Fort Sill MWR
Preparing and Managing Correspondence - Fort Sill MWR
Preparing and Managing Correspondence - Fort Sill MWR
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governors, mayors, foreign government officials, <strong>and</strong> the public. This format may also be used for official personal<br />
correspondence, letters of appreciation or commendation, <strong>and</strong> letters of welcome.<br />
Memor<strong>and</strong>um<br />
A format for corresponding within <strong>and</strong> between activities of HQDA; between HQDA <strong>and</strong> other major comm<strong>and</strong>s;<br />
within <strong>and</strong> between major comm<strong>and</strong>s; to Department of Defense <strong>and</strong> Department of Defense activities; for routine<br />
correspondence to Government agencies outside the Department of Defense; <strong>and</strong> correspondence to other military<br />
Services unless another format is specified or required. The memor<strong>and</strong>um may be used for notification of personnel<br />
actions, military or civilian, to show appreciation or commendation for DA employees, <strong>and</strong> for forwarding nontransmitting<br />
forms, as an enclosure or attachment, outside the installation or comm<strong>and</strong>. Formal memor<strong>and</strong>ums are used for<br />
correspondence that will be sent outside the headquarters, the comm<strong>and</strong>, the installation, or similar identifiable<br />
organizational elements. The informal memor<strong>and</strong>um will be used for correspondence that is internal to the headquarters,<br />
comm<strong>and</strong>, or similarly identifiable organizational elements.<br />
Memor<strong>and</strong>um of Agreement (MOA)<br />
A prescribed format for documenting mutually agreed to commitments.<br />
Memor<strong>and</strong>um for Record (MFR)<br />
A prescribed format used to furnish information not requiring action.<br />
Memor<strong>and</strong>um of Underst<strong>and</strong>ing (MOU)<br />
A prescribed format for documenting mutually agreed to statements of facts, intentions, procedures, <strong>and</strong>/or parameters<br />
for future actions <strong>and</strong> matters of coordination.<br />
Organizational e-mail<br />
Organizational e-mail documents the comm<strong>and</strong>’s business <strong>and</strong>/or expresses the will of the comm<strong>and</strong>er.<br />
Section III<br />
Special Abbreviations <strong>and</strong> Terms<br />
This publication uses the following abbreviations, brevity codes, <strong>and</strong> acronyms that are not contained in AR 310–50.<br />
AMS<br />
Address Management System<br />
e-mail<br />
electronic mail<br />
fwd sep<br />
forwarded separately<br />
KSARNG<br />
Kansas Army National Guard personnel<br />
P.S.<br />
Postscript<br />
PSC<br />
Personnel Servicing Center<br />
SCG<br />
Security Classification Guide<br />
ZIP<br />
Zone Improvement Plan<br />
AR 25–50 • 3 June 2002<br />
105