Academic Calendar 2011-2012 - Chesapeake College

tuition anD Fees, exPenses, reFunDsInvoluntary Withdrawal refund policyIn extreme crcumstances, where the student s forced to wthdrawafter the normal refund perod, the College wll consder grantnga partal refund of tuton as determned by the refund appealscommttee.To be elgble for consderaton the student must meet the crteradescrbed n the Involuntary Wthdrawal Polcy, submt a wrttenrequest and all documentation to the Registrar’s Office no laterthan the 10th week of a 15-week semester or the fifth week of aneght-week semester. Requests should be maled to: Drector ofFnancal Servces, Chesapeake College, P.O. Box 8, Wye Mlls,MD 21679.Policy DescriptionAn nvoluntary wthdrawal may qualfy a student for partalrefund of tuton after the normal refund deadlne. In order to beelgble for a refund, the student, or next of kn, must submt awrtten request and approprate substantatng documentaton tosupport such a request. A wthdrawal s consdered nvoluntaryf t results from one of the reasons descrbed below:Other Extreme SituationsRequests for an nvoluntary wthdrawal based on other extremestuatons wll be consdered on a case-by-case bass.Non-Credit/Continuing Education andWorkforce Training Class refundsA refund of 100 percent will be made prior to the day of the firstclass. No refund wll be gven after that date. The effectve dateof refund calculation is 6:30 p.m. on the day when the officialCollege withdrawal form is completed and filed in the Office ofRegstraton and Records.Bookstore refundsRefunds for books wll be made n accordance wth Bookstorepolces. Please contact a Bookstore representatve for morenformaton regardng dates and return polces. The Bookstorecan be reached by phone at 410-827-6874, or va the Web at www.chesapeake.bncollege.com.Hospitalization1. Student must have certification from a physician stating thatthe student’s medcal condton requred hosptalzaton for72 hours or longer, and that the medcal condton requresthe student’s wthdrawal.2. Required certification: A. Must be an original letter onofficial letterhead (no photocopies); B. Must specificallystate that the student’s medcal condton requredhosptalzaton for 72 hours or longer, and that the medcalcondton requres the student’s wthdrawal from class, andC. Must gve the date on whch the hosptalzaton began.Military Duty1. Student must have entered actve duty nvoluntarly,or have been transferred nvoluntarly.2. Student must provde a copy of mltary orders sgned bythe individual’s commanding officer or appropriate official.Death1. Wthdrawal s consdered nvoluntary f the death of thestudent or mmedate famly member of the student’s hasoccurred. Immedate famly members nclude the followng:spouse, parent, chld, sster or brother.2. Appropriate required documentation: A. An official deathcertificate, or B. A copy of a newspaper obituary notice, andC. A letter from a physcan (or other approprate medcalprofessonal) verfyng the student’s relatonshp to thedeceased. (If the relatonshp s not evdent, addtonaldocumentaton may be requred.)Job Conflict1. Involuntary job transfer or job schedule (shft) change,which causes a conflict with class schedule.2. Student must provide documentation dated and certified bythe employer.17