Academic Calendar 2011-2012 - Chesapeake College

Student Financial Assistancefinancial aid if they adhere to their plan. Any deviation from astudent’s approved plan will be cause for Financial Aid Dismissalafter their second appeal. A Financial Aid Dismissal status isFINAL and there is no appeal process. This is a federally mandatedpolicy. Students are still permitted to register and enroll incourses at Chesapeake College but will do so without the benefitof financial aid.Summary of Standards1. You may only receive federal financial aid for aspecific length of time (150 percent of the published lengthof the program plus a maximum of 30 attemptedcredits of developmental education).2 You must pass at least 67 percent of all courseworkattempted each semester.3. You must maintain satisfactory academic progressqualitatively and quantitatively.4. A Return of Title IV funds calculation will beperformed for students changing to audit whenenrolled in only one course.5. Financial aid will not pay for future audited courses,or “R” grades.6. Financial aid will only pay for repeated courses twicefor courses withdrawn from or failed.7. Financial aid will never pay for courses students havesuccessfully passed unless the program requires ahigher grade.8. If the student is on Financial Aid Suspension at the endof the spring semester, the student will be ineligiblefor aid for summer and all subsequent semesters untilthe students’ status improves.If you have any questions concerning this policy or your eligibility,please call the Financial Aid Office at: 410-822-5400, ext. 252or write us at Chesapeake College, P.O. Box 8, Wye Mills, MD21679.Change of MajorStudents should understand that changing his/her major may havea negative impact on financial aid eligibility. Students should seekacademic advising before making such considerations.Return of Title IV Funds for StudentsWho Have WithdrawnThe Department of Education issued the final regulations governingthe return of Title IV funds when a student withdrawscompletely from a semester and was a recipient of federal financialaid. The burden is shared between the school and the studentto return Title IV funds to the United States Department ofEducation. The following information will explain the process inwhich the Office of Financial Aid will be handling the return offunds.Chesapeake College will be required to return federal fundswithin 45 days from:• Date the student officially withdraws,• Date the student is expelled, or• Date the school determines the unofficial date ofwithdrawal occurred.Return of funds can only take place if a student has attended atleast one class. Should a student not properly withdraw whenthey have not attended at least one class, the proof of burdenfalls on the student to prove they never attended. Studentsconsidered “no shows” will have their financial aid awards rescinded.Students who fail to officially withdraw will have theiraid prorated at the 50 percent point of the term. Any requestsfor refunds due to improper withdrawal are separate from theregulations governing federal aid and must be made within theacademic year to the Registrar. Any requests made after the academicyear has ended will be denied. For more information concerningChesapeake College’s Withdrawal Policy, please contactthe Registration Office.Formula for determining earned versus unearned Title IV aidExample:A student completes 50 percent of the period of enrollment.*• 50 percent of the Title IV aid is “earned” for that period.• 50 percent of the Title IV aid is “unearned” for that period.*Percentages are calculated to the fourth digit and rounded to thethird.How is the amount of Title IV aid earned calculated?The Financial Aid staff must determine how many calendar daysthe student completed during the period of enrollment. Scheduledbreaks at least five days in length are excluded. Once thenumber of days earned are determined, the total is then dividedby the total number of days within the period of enrollment. Theunearned portion is the difference between 100 percent and theearned portion. If the result is greater than 60 percent, regulationsrequire the use of 100 percent.What are the steps in determining the return of Title IV funds?1. Institutional charges for the period of enrollment arerecorded.2. The percentage of Title IV Aid earned is calculated.3. The percentage of Title IV Aid unearned is calculated.4. Calculate the amount of Title IV aid earned by the student.5. Calculate the amount of Title IV aid unearned by thestudent.31