Academic Calendar 2011-2012 - Chesapeake College

stuDent Financial assistanceThe Financial Aid Office will evaluate each recipient based onthe number of credits required for completion of their program ofstudy. All courses attempted, regardless of academic program willcount toward maximum time frame, therefore; students shouldselect their program of study carefully and follow their academicprogram precisely.Remedal course work up to 30 load hours (ncludng repeatedcourses) wll not count aganst the maxmum tme frame. Remedalcourse work wll be montored n order to adhere to themaxmum lmt set at 30 load hours. Should a student meet the30 load hour lmt, ther enrollment status would exclude futureremedal course work n determnng elgblty for federal ad. Ifthe student s not enrolled n credt courses, ther elgblty wllbe suspended untl credt enrollment exsts.Transfer CreditsStudents who have attended another nsttuton pror to ChesapeakeCollege must have ther academc transcrpts evaluated byour Regstrar. All credts accepted for transfer wll be counted nboth attempted and earned credts n the Satsfactory AcademcProgress calculaton.Minimum Passing of CourseworkEach student must pass a porton of the program for each semesterenrolled. In order to mantan elgblty a student must pass ATLEAST 67 percent of the semester course load. When determnngthe mnmum passng of coursework, the Fnancal Ad staff wllround down to the nearest credt hour.1. Fnal passng grades are A, B, C, and D.2. Fnal non-passng grades are F, L, R, W and I.3. Dependng on the date of the change to audt, audt (AU)grades are not eligible for financial aid payment. However,f a student s enrolled n one class and changes to audt,the acton wll be treated as wthdrawng from a regularprogram and a Return of Ttle IV funds calculaton wll beperformed.4. The ncomplete “I” grade may be recalculated to restoreelgblty only after a passng grade s recorded and thechange of grade occurs wthn the current academc schoolyear. Any grade changed after the last date of enrollmentwll be counted for future elgblty.5. Students who wthdraw from classes jeopardze thercompleton rate snce the course(s) count n the attemptedcredts.Minimum Grade Point AverageIn addton to completng a mnmum porton of each semesterwth a passng grade, students must acheve a mnmum gradepont average (GPA). Satsfactory academc progress s determnedby examnng the rato of ponts to credt hours. A 2.0 cumulatveGPA s requred for graduaton. To be consdered as makngsatsfactory academc progress, a student must mantan:Credit Hours Attempted Minimum GPA6 - 30 1.5 GPA31 - 60 1.7 GPA61 + 2.0 GPAFinancial Aid Review ProcessFnancal ad recpents wll be revewed for satsfactory academcprogress at the end of every semester ncludng summer. Studentswho do not meet the standards for progress wll be placedon Financial Aid Warning automatcally for one semester whlecontinuing to receive financial aid. If, at the end of the warningperod, they have not met the requrements for contnuaton ofaid, financial aid awards will be suspended until the minimumrequrements are acheved.Financial Aid SuspensionAfter one semester of Financial Aid Warning, f a student s stllnot meetng Satsfactory Academc Progress, they wll be placedon Financial Aid Suspension. Durng suspenson status, studentsare ineligible for financial aid. Students may appeal ther suspensonstatus by completng the Satsfactory Academc ProgressAppeal Form.Financial Aid DismissalOnce a student has been granted two appeals and contnues to falSatsfactory Academc Progress, the student wll be permanentlyDISMISSED from financial aid. Students are still permitted toregster and enroll n courses at Chesapeake College but wll doso without the benefit of financial aid. A Financial Aid Dismissalstatus s FINAL and there s no appeal process. Ths s a federallymandated polcy.Appeal ProcessStudents have the rght to appeal the unsatsfactory progress statustwce. A student may appeal submttng the Satsfactory AcademcProgress Appeal Form to the Drector of Fnancal Ad. Documentatonwll be requred to substantate the request. The appeal wllbe reviewed and the student will be notified of the decision inwrtng by mal or Skpjack e-mal. Students wll be permtted toapply for TWO appeals based on specific circumstances such as;death of a relatve, njury or llness of the student or other specalcrcumstances. Falure to wthdraw resultng n a falng grade snot consdered a legtmate defense for poor performance. If theappeal s granted, the student wll be placed on Financial AidProbation. In the appeal the student MUST nclude how they wllcorrect their deficiencies and make satisfactory academic progressby the end of the followng semester. Students wth AcademcPlans may submt those plans as a course of acton. The AcademcPlan must lead to the student achevng Satisfactory AcademicProgress within a specific timeframe not to exceed three semesters.The Drector of Fnancal Ad wll determne f the plan submttedwll lead to meetng SAP and approve the request. However, f theplan provded wll NOT mprove the students’ status, the appealwll be dened. Furthermore, a student who breaches any condtonsof an approved plan wll be permanently suspended fromfederal financial aid. Breaches include withdrawing and failingclasses n the semester the appeal has been granted.Financial Aid ProbationStudents who have been granted a suspenson appeal wll beplaced on Financial Aid Probation for one semester. The studentmust reestablsh elgblty based on the standards above at theend of the probatonary semester. Students wth approved academcplans or a correctve acton plan may contnue to receve30